Monroe County Vienna Park Asphalt RFP - 2026

COUNTY OF MONROE
REQUEST FOR PROPOSALS
VIENNA PARK ASPHALT PAVING PROJECTS
2026
ISSUED TO CONTRACTORS: TUESDAY, AUGUST 4, 2026
PROPOSALS DUE: THURSDAY, SEPTEMBER 3, 2026 @ 4:00 P. M.
MONROE COUNTY FINANCE DEPARTMENT
125 East Second Street
Monroe, MI 48161

MONROE COUNTY
FINANCEDEPARTMENT
125 East Second Street Monroe, Michigan 48161-2197
Telephone: (734) 240-7250 Fax (734) 240-7266
August 4, 2026
Dear Asphalt Contractor:
The County of Monroe is accepting proposals for asphalt paving at Vienna County Park. The
park is located at 320 West Vienna Road, Temperance, MI 48182. The goal of the project is to
improve accessibility for park users, enhance overall image and appearance of the park and
reduce dust from existing large gravel surface areas. The scope of work is generally described
as follows:
1. Base Bid-Construction of an asphalt parking lot (Lot A) over the existing gravel base
parking lot.
2. Add Alternate #1-Construction of an asphalt parking lot (Lot B) over the existing
gravel base parking lot together with upgrades to an existing asphalt sidewalk.
3. Add Alternate #2-Construction of an asphalt accessible parking area for two (2)
parking spaces together with upgrades to an existing asphalt sidewalk.
4. Add Alternate #3-Upgrade to an existing asphalt sidewalk.
5. Add Alternate #4-Expand the existing basketball court as shown with new asphalt
surface as indicated. Installation of new owner supplied basketball posts, backboards
and goals complete.
Site plan drawing(s) including SD-1, SD-2 and L-1 of the park areas where the work is to be
completed are enclosed as part of this Request for Proposal. Each contractor shall confirm all
dimensions in the field prior to submitting a proposal. The site is readily accessible for you to
gain access to the work area any time during normal workday hours including weekends,
generally from 8:00 a.m. until 9:00 p.m.
Contractors are to review the enclosed documents during the preparation of proposals and
include the noted requirements in the proposal pricing. Proposals shall be prepared and
submitted consistent with the drawings and work requirements detailed and contractors shall
note in sufficient narrative text and detail any substantive differences in their work proposed
and the method to complete the work.
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The County has outlined in the project scope the general specifications of the work; however,
the contractor will have the responsibility to specify exactly what is proposed and note any
deviations to what the County has specified. All contractors shall submit responses on the
Proposal Form provided and as directed in submittal options below.
The work is to be coordinated with the County as to schedule, staging/storing of equipment and
machinery, materials, the safety precautions and barricading the areas during the construction
period and access to the site. Advance notice to the County of the work is required to allow for
continued but limited operations at the park while the work is in progress.
The work may be completed during the week or on weekends depending on activities
scheduled at the site. Since the work is planned for the areas within the park and not the entry
point, we would expect the park to be open but the contractor may limit access to areas within
the park as the work is occurring. The entrance would be open and the Contractor would be
required to set up sufficient barricades to protect the work and for the safety of park users.
The final date for submitting a proposal for this project is Thursday, September 3, 2026 at
4:00 P.M. Proposals may be submitted in one of two (2) methods:
1. In hard paper copy Method: Mail, courier delivery service or personal delivery to
Monroe County Finance Department, 2nd Floor, 125 East Second Street, Monroe,
Michigan 48161-2197. Your envelope must be sealed and clearly marked "Vienna
Park Asphalt Proposals" so that no error in opening may occur.
2. Electronic Email Method: Submit proposals by the same deadline via e-mail as a
separate Microsoft Word or PDF document attachment to rfp@monroemi.org. Indicate
in the email subject line, a Sealed Proposal is attached for Asphalt Proposal.
Please provide your pricing and requisite proposal information on the Proposal Form enclosed.
The County is prepared to commence the work as soon as a contract is awarded and a mutually
agreeable schedule for the work is developed.
The County of Monroe reserves the right to accept or to reject any and all proposals, to waive
any irregularities and to make an award that is determined by the County of Monroe to be in the
best interest of the County.
Sincerely,
Michael G. Bosanac
Administrator/Chief Financial Officer
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Scope of Work for Monroe County Vienna Park Asphalt Paving Projects
The enclosed diagrams are representative of the areas that are to be priced for asphalt surfacing
work. These diagrams represent the areas of work and are generally defined below:
1. Parking Lot Paving:
New asphalt will be installed over existing stone base at the parking lots labeled A and
B. Included in Parking Lot B scope of work is the asphalt Cap/widening of the existing
asphalt sidewalk to pavilion D:
Price this work for Parking Lot A as the Base Bid.
Price this work for Parking Lot B as the Add Alternate #1.
2. Accessible Parking Lot Spaces and asphalt sidewalk Cap/widening of the existing
sidewalk to Pavilions B and C:
Price this work as the Add Alternate #2.
3. Asphalt sidewalk Cap/widening of the existing asphalt sidewalk to Pavilion A and
playground area:
Price this work as the Add Alternate #3.
4. Basketball Court:
The existing basketball court asphalt surface area is to be expanded and
capped/resurfaced to achieve the spatial dimensions as noted. The basketball court will
also include two (2) new basketball posts, goals and backboards supplied by the
County.
Price this work as the Add Alternate #4.
At all of these work areas within the park, you must verify the dimensions of the
existing asphalt to be capped and the new asphalt locations in the field.
Notes:
a. All the above-described work shall be performed, constructed and installed as detailed
on the drawings and noted asphalt pavement section details and notes/specifications.
b. Include new striping of the parking lots and drives with marking paint after the new
asphalt has been installed and can accept the paint markings.
c. Supply and install ADA compliant parking signs on posts as detailed on drawings.
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General Project Specifications
The following specifications apply to the work at Vienna Park:
1. Asphalt Parking Lot A: Base Bid:
The work for this park includes new asphalt over the existing and compacted
stone/gravel drive area that has been in place for 40 years in this parking lot area.
a) General site preparation for the work requires the contractor to grade the existing stone
base but we do not plan for any new stone base to be added.
b) Grade the parking lot area to provide a positive slope for sheet drainage toward the
drainage ditch and to the edges of the parking lot as shown on the drawings.
c) The new asphalt shall be required to have a total thickness of 4.0" including both a base
course and a wearing course.
a) The bituminous base course shall be MDOT mix No. 13A with performance grade 5828
binder with 2.5" thickness.
b) Apply a bond coat at a rate of 0.10 gallons/square yard minimum onto the base course
before placing the wearing course.
d) The bituminous wearing course shall be MDOT mix No. 36A-1 with performance grade
5828 binder with 1.5" thickness.
e) Mill at the area where the new asphalt butts up against the existing asphalt
entrance/park service drive to create a layered joint.
f) The width of the new asphalt parking lot shall be as shown on the sketch. The length
shall be 293 feet overall and 120 feet wide overall. See site map for area involved.
g) As shown on the drawings, the center area of the parking lot will divide each side with a
storm water drainage management area. The drainage area shall be excavated below the
finish grade of the new asphalt as shown and the sides sloped as detailed.
h) Construct the drainage swale area as shown with the specified materials in the
thicknesses as shown including all landscape plantings and materials.
i) The landscape bump outs areas within the parking lot will serve as drainage areas and
shall be constructed as noted.
j) New striping of the lot and drives with shall be painted with traffic zone latex paint after
the new asphalt has been installed and can accept the paint markings. Paint color shall
be yellow.
2. Asphalt Parking Lot B and Asphalt Sidewalk Upgrade: Add Alternate 1:
The work for this park includes new asphalt over the existing and compacted
stone/gravel drive area that has been in place for 40 years in this parking lot area. Also
included is upgrade to the asphalt sidewalk to Pavilion D.
a) General site preparation for the work requires the contractor to grade the existing stone
base but we do not plan for any new stone base to be added.
b) Grade the parking lot area to provide a positive slope for sheet drainage as shown on the
drawings.
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c) The new asphalt shall be required to have a total thickness of 4.0" including both a base
course and a wearing course.
c) The bituminous base course shall be MDOT mix No. 13A with performance grade 5828
binder with 2.5" thickness.
d) Apply a bond coat at a rate of 0.10 gallons/square yard minimum onto the base course
before placing the wearing course.
d) The bituminous wearing course shall be MDOT mix No. 36A-1 with performance grade
5828 binder with 1.5" thickness.
e) Mill at the area where the new asphalt butts up against the existing asphalt
entrance/park service drive to create a layered joint.
f) The width of the new asphalt parking lot shall be as shown on the sketch. The length
shall be 285 feet overall and 64 feet wide overall. See site map for area involved.
g) As shown on the drawings, there are areas of the parking lot with cut outs from the
asphalt parking for storm water drainage management areas. The drainage areas shall be
excavated below the finish grade of the new asphalt as shown and the sides sloped as
detailed on the drawings.
h) Construct the drainage areas as shown with the specified materials in the thicknesses as
shown including all landscape plantings and materials.
i) New striping of the parking lot shall be painted with traffic zone latex paint after the
new asphalt has been installed and can accept the paint markings. Paint color shall be
yellow. Except that the accessible parking spots shall be marked with blue traffic paint
in the current Michigan standard for width and designation of the parking areas.
j) Provide and install ADA signs on posts as indicated and in compliance with current
Michigan standards.
e) This work also includes upgrading the asphalt sidewalk leading to Pavilion D. Cut back
edges of the yard/ground where the existing asphalt butts up against yard areas along
the existing asphalt sidewalk. This is to prepare the area for widening.
f) Where the sidewalk will be widened to achieve a five (5) feet wide walk, remove grass
vegetation and remove topsoil to depth to provide capacity to add four (4) inches of
MDOT 21-AA aggregate compacted stone base to 95% of maximum dry density.
g) Place a bituminous base course that shall be MDOT mix No. 13A with performance
grade 5828 binder with 2.5" thickness.
h) Apply a bond coat at 0.10 gallons/square yard minimum onto the base course before
placing the wearing course. The bond coat shall be applied over the existing asphalt
sidewalk that will be capped with a wearing course.
i) The bituminous wearing course shall be MDOT mix No. 36A-1 with performance grade
5828 binder with 1.5" thickness. Apply over existing asphalt sidewalk and newly
installed base course to achieve a finished sidewalk five (5) feet wide.
3. Accessible Parking Lot Area and Asphalt Sidewalk Upgrade: Add Alternate 2:
The following specifications apply to the addition/construction of two (2) accessible
parking spaces at Vienna Park with upgrade to existing asphalt sidewalk(s) connecting to
Pavilions B and C:
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a) The work for this area includes constructing a new asphalt surface vehicle parking lot
with capacity for two (2) vehicles in the location over the existing yard area as shown on
the drawings.
b) It also includes laying out and constructing a new section of asphalt sidewalk to the new
parking area and in addition, upgrades to an existing asphalt sidewalk leading to
Pavilions B and C.
c) The width and length of the new asphalt parking lot shall be as shown on the sketch. See
site map for area involved. Grade/slope the surface as shown.
d) General site preparation for the work requires the contractor to remove the existing
topsoil and grass vegetation to depth to provide capacity to add eight (8) inches of
MDOT 21-AA aggregate compacted stone base to 95% of maximum dry density.
e) The new asphalt parking area shall be required to have a total thickness of 4.0" including
both a base course and a wearing course.
f) The bituminous base course shall be MDOT mix No. 13A with performance grade 5828
binder with 2.5" thickness.
g) Apply a bond coat at a rate of 0.10 gallons/square yard minimum onto the base course
before placing the wearing course.
h) The bituminous wearing course shall be MDOT mix No. 36A-1 with performance grade
5828 binder with 1.5" thickness.
i) Mill at any area where the new asphalt butts up against the existing asphalt entrance/park
service drive to create a layered joint.
j) New striping of the lot and shall be painted with traffic zone latex paint after the new
asphalt has been installed and can accept the paint markings. Paint color for the
accessible parking spots shall be marked with blue traffic paint in the current Michigan
standard for width and designation of the parking areas.
k) Provide and install ADA signs on posts as indicated and in compliance with current
Michigan standards. One sign must indicate the parking space is Van Accessible.
l) This work also includes upgrading the asphalt sidewalk leading to Pavilions B and C.
m) Cut back edges of the yard/ground where the existing asphalt butts up against yard areas
along the existing asphalt sidewalk. This is to prepare the area for widening.
n) Where the sidewalk will be widened to achieve a five (5) feet wide walk, remove grass
vegetation and remove topsoil to depth to provide capacity to add four (4) inches of
MDOT 21-AA aggregate compacted stone base to 95% of maximum dry density.
o) Place a bituminous base course that shall be MDOT mix No. 13A with performance
grade 5828 binder with 2.5" thickness.
p) Apply a bond coat at 0.10 gallons/square yard minimum onto the base course before
placing the wearing course. The bond coat shall also be applied over the existing asphalt
sidewalk.
q) The bituminous wearing course shall be MDOT mix No. 36A-1 with performance grade
5828 binder with 1.5" thickness. Apply over existing asphalt sidewalk and newly
installed base course to achieve a finished sidewalk five (5) feet wide.
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4. Asphalt Sidewalk Upgrade: Add Alternate 3:
This work includes upgrading the asphalt sidewalk leading to Pavilion A.
a) Cut back edges of the yard/ground where the existing asphalt butts up against yard areas
along the existing asphalt sidewalk. This is to prepare the area for widening.
b) Where the sidewalk will be widened to achieve a five (5) feet wide walk, remove grass
vegetation and remove topsoil to depth to provide capacity to add four (4) inches of
MDOT 21-AA aggregate compacted stone base to 95% of maximum dry density.
c) Place a bituminous base course that shall be MDOT mix No. 13A with performance
grade 5828 binder with 2.5" thickness.
d) Apply a bond coat at 0.10 gallons/square yard minimum onto the base course before
placing the wearing course. The bond coat shall also be applied over the existing asphalt
sidewalk.
e) The bituminous wearing course shall be MDOT mix No. 36A-1 with performance grade
5828 binder with 1.5" thickness. Apply over existing asphalt sidewalk and newly
installed base course to achieve a finished sidewalk five (5) feet wide.
5. Asphalt Basketball Court/Area: Add Alternate 4:
The area shown on the drawings will include work to construct a larger basketball court and
upgrade the posts, goals and backboards (2) with County supplied units.
a) The area of the asphalt shall measure 60 feet wide by 104 feet long. The court playing
area is 50 feet by 94 feet and we are providing a safety zone at the side and back court
areas of 5 feet.
b) The contractor and County will confirm in the field the exact location and layout of the
expanded basketball court. The expanded basketball court will still connect to the
existing concrete sidewalk.
c) In the area where the basketball court is to be expanded, the existing asphalt shall be
pulverized or removed as part of the work to construct the basketball surface. Remove
and dispose of the existing basketball posts and in-ground bases, backboards and goals.
d) Remove the grass vegetation and remove topsoil to depth to provide capacity to add six
(6) inches of MDOT 21-AA aggregate compacted stone base to 95% of maximum dry
density in the area of the basketball court where asphalt is to be installed.
e) Place a bituminous base course that shall be MDOT mix No. 13A with performance
grade 5828 binder with 2.5" thickness.
f) Apply a bond coat at 0.10 gallons/square yard minimum onto the base course before
placing the wearing course.
g) The bituminous wearing course shall be MDOT mix No. 36A-1 with performance grade
5828 binder with 1.5" thickness. Apply over existing asphalt sidewalk and newly
installed base course to achieve a finished sidewalk five (5) feet wide.
h) The earth/turf material shall be saved and used to refill around the perimeter of the new
asphalt court. Haul and place 6 inches of crushed stone suitable for asphalt base.
i) The surface shall have a slight but positive slope to remove water from the surface with
no ponding water. The County will provide guidance on the direction for the slope.
j) The contractor or a sub-contractor shall install County supplied basketball poles with
backboard and nets (two (2) each). The aluminum post and backboard shall be
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assembled per the manufacturer's instructions and the finished rim height to the final
asphalt surface shall be ten (10) feet. First Team RuffNeck Impervia Basketball Goal -
60 Inch Aluminum.
k) The aluminum posts shall be installed in concrete, 42 inches deep and either a round
foundation 30 inches in diameter or 30 inches by 30 inches square. The concrete shall
be 6 bag mix for strength. Finish the surface lightly broom or magnesium trowel finish.
l) Please refer to the product information sheet enclosed for understanding the scope of
work involved installing the basketball poles and backboards.
m) New striping of the basketball court shall be painted with traffic zone latex paint after
the new asphalt has been installed and can accept the paint markings. Paint color shall
be yellow. The basketball court playing area shall be marked/designated along with the
basketball lane, the blocks and a three (3) point radius arch.
Smoothness Required
1. After final rolling of the wearing course the surface must be inspected and verified by the
contractor longitudinally using a 10' straight edge at various locations. The variation shall
be 1/8" for this wearing course.
2. No ponding water shall occur. All water must drain to the catch basins or evaporate within
a 24-hour period of raining. The contractor shall confirm this requirement by testing.
3. All repairs required as a result of the requirements noted above shall be done prior to
striping. High areas shall be heated with torches and re-rolled. Minor low areas shall be
filled with a sand-slurry mix and leveled.
Guarantee
1. Furnish written guarantee on paving contractor's letterhead for paving installation to
County of Monroe to remedy defects or failures due to faulty materials or workmanship
with two (2) years of final payment. Guarantee shall be signed by an officer with
capacity to bind the company to the terms of the guarantee.
2. Paving guarantee shall include coverage against the pavement installation developing
irregular stress cracks, popping, aligatoring, adhesion cracks, seam opening, edge
failures, settlement and becoming soft under normal temperatures.
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General Information/Requirements
A. Receiving Office
The final date for submitting a proposal for this project is Thursday, September 3, 2026 at
4:00 P.M.
Proposals may be submitted in one of two (2) methods:
1. In hard paper copy Method: Mail, courier delivery service or personal delivery to Monroe
County Finance Department, 2nd Floor, 125 East Second Street, Monroe, Michigan 48161-
2197. Your envelope must be sealed and clearly marked "Vienna Park Asphalt
Proposals" so that no error in opening may occur. If the proposal is sent by overnight
carrier, proposal is to be within a sealed envelope inside the overnight letter pack.
2. Electronic Email Method: Submit proposals by the same deadline via e-mail as a separate
Microsoft Word or PDF document attachment to rfp@monroemi.org. Indicate in the email
subject line, a Sealed Proposal is attached for Asphalt Paving Proposal.
B. Return of RFP
In the event that any contractor decides not to submit a proposal, the contractor should return
his RFP to the County of Monroe with a cover letter stating his disinterest prior to the closing
date.
C. Economy of Preparation
Proposals should be prepared simply and economically providing straight-forward, concise
descriptions of contractor capabilities to perform the work. All pricing and all requested
information is to be in the proposal and outlined in narrative text explaining the services to be
performed, the methods to be employed, the cost of all materials and services and the tentative
schedule. This is a turnkey project with the contractor responsible for coordinating all aspects
of the project.
D. Time Period of Evaluation
Selection of the contractor will be made as soon as possible after the closing date of receipt of
proposals. However, proposals submitted shall remain valid for thirty (30) days after due date.
E. Addenda and Supplements to RFP
In the event of changes in the RFP, contractors will be notified in writing. Questions
concerning the proposal submittal, award and administration of the contract should be directed
to:
Michael Bosanac
125 E. Second Street
Monroe, MI 48161
Telephone 734-240-7267
E-mail michael_bosanac@monroemi.org
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