Snowplowing Assistance – Winter 2026-27 - Town of Norwich, Vermont

REQUEST FOR PROPOSAL
SNOWPLOWING ASSISTANCE
TOWN OF NORWICH, VERMONT
Issued: August 19, 2026
Project Location
The Town of Norwich is requesting proposals for snowplowing assistance for the Town of Norwich,
Vermont. The Town of Norwich intends to enter into one-year contract (FY '27) for services
beginning on November 16, 2026, and expiring on April 9, 2027.
Project Description
Provide plowing of snow, sanding (gravel roads), and salting (paved roads) from November 16, 2026,
through April 9, 2027.
Project Work to be Completed
Area No. 1 - This work will be completed with a one-ton style vehicle(s) with a plow and sander.
(1) Tigertown Road from the Hartford Town line to the intersection of Mitchell Brook Road to
be plowed and sanded. Mitchell Brook Road from the Sharon Town line to Beaver
Meadow Road is plowed and sanded by the Town of Sharon. Approximately 2.7 miles
of gravel road.
(2) Both South Chapel Hill Rd and North Chapel Hill Roads are to be plowed and
sanded. The South Chapel Hill Road Bridge is now closed, and South Chapel Hill Road
is now a turnaround. North Chapel Hill Rd should be plowed to the end of the road (into
Sharon Township). Approximately 2.5 miles of gravel road.
(3) Sugarhouse Road from Beaver Meadow Road to the beginning of the Class 4 Road to
be plowed and sanded. Approximately 0.2 miles of gravel road.
(4) Ruella Rd. (essentially a driveway) to be plowed and sanded. Approximately 0.13 miles
gravel drive.
(5) Sugartop Rd. from the Hartford Town line to the end of the Class 3 road to be plowed
and sanded. Approximately 0.13 miles gravel road.
(6) Podunk Rd. from the Hartford Town line to the end of the Class 3 road to be plowed and
sanded. Approximately 0.3 miles of gravel road.
(7) Joshua Rd. from the Hartford Town line to the end of the Class 3 road to be plowed and
sanded. Approximately 0.4 miles of gravel road.
Area No. 2 - This work will be completed with a one-ton style vehicle(s) with a plow and salt
spreader/sander.
(1) In Town:
(a) Trumble Lane - 0.07 miles paved
(b) Jones Circle Rd - 0.16 miles paved
(c) Mill Rd - 0.07 miles paved
(d) Main St (Tracy Hall to Turnpike Rd) - 0.68 miles paved. The road is approximately
42 feet wide to Firehouse Lane and 24 feet wide to Turnpike Road. The road has
some paved parking, and some are gravel parking.
(e) McKenna Rd - 0.38 miles paved
(f) Lewiston Rd - 0.09 miles paved

Town of Norwich - Request for Bids - Snowplowing Assistance FY27 Page 2
(g) Carpenter Rd - 0.32 miles paved
(h) Lary Lane - 0.09 miles paved
(i) Hazen St - 0.23 miles paved
(j) Cliff St - 0.27 miles paved
(k) Police Station/Fire Station parking lots.
(l) Tracy Hall and Library parking lots.
(m)Elm St - 1 mile paved
(n) Hopson Rd - 1.3 miles paved
(o) Hickory Ridge Rd - 0.4 miles paved
(p) Dutton Hill and Dutton Hill East Rd - 0.96 miles gravel
(q) Goddard Rd - 0.3 miles gravel
(r) Cossingham Rd - 0.3 miles gravel
(s) Happy Hill Rd - 0.6 miles gravel
(t) Brookside Dr - 0.028 miles paved
(u) Hillside Cemetery Rd - 0.18 miles paved
(v) Pine Tree Rd - 0.21 miles paved
The chosen bidder will be expected to coordinate with the DPW during snowplow events and be ready
to respond within an hour of being contacted by the DPW. During a snowplow event, the chosen
bidder will be expected to complete all routes above within a reasonable time and be responsive to
additional winter plowing needs of the DPW.
Operational Requirements - The following is the basic process that will be followed during a snowstorm
event:
(a) Once Norwich DPW is notified of a winter storm call out by police dispatch or
determines a snow event requires a response (daytime or evening any day of the
week including weekends and holidays), the DPW will text (or call as necessary) the
Contractor and discuss when and where to begin snow plowing operations.
(b) The contractor will provide an adequate level of staff and equipment to ensure an
appropriate level of response that can effectively manage each storm event.
(c) In general, and as needed, the DPW may pre-salt the paved roads prior to
requesting the plowing services of the Contractor on the paved sections of roadways.
In some cases, the DPW may require pre-salting assistance as needed.
(d) All sand and salt materials will be stored at the Norwich DPW and supplied to
the contractor for use on the roads. Do not include salt or sand supply in this
bid.
(e) School bus routes and main thoroughfares will take precedence in the mornings.
(f) In general, snow removal can begin once enough snow fall has occurred, which
often occurs when approximately 1 inch of snow has fallen or is forecasted to fall.
Coordination and decisions of all responses will be made with the DPW. The
contractor will be responsible for notifying the DPW as to when they respond and
how long they were working.
(g) A report will be required to be submitted to the DPW (via email) each month
detailing the date, times, equipment, staff, materials, and hours used for all
responses.
Bidding Notification
If you are considering entering a bid for this work, please notify Town Manager Brennan Duffy
at the following email address: bduffy@norwich.vt.us. The Town will use this notification to
contact you or your firm in the event that there is an addendum or bid schedule change.

Town of Norwich - Request for Bids - Snowplowing Assistance FY27 Page 3
Site Visit
Although a site visit is not mandatory, it is highly recommended due to the nature of the work.
Please reach out to Brennan Duffy directly to schedule a visit.
Questions Due Date
Questions may be submitted by email to Brennan Duffy at the following address:
bduffy@norwich.vt.us. The due date for questions is Thursday, August 27, 2026, at 3:00 PM.
Bid Submission and Due Date
Bids are due by Thursday, September 10, 2026, at 1:00 PM (prevailing time). Bids shall be
submitted in a sealed envelope addressed to the Town Manager, Town of Norwich at PO Box
376, Norwich VT, 05055 or can be hand delivered to the Town of Norwich at 300 Main St,
Norwich, VT 05055. The envelope should be plainly marked with the name of the bid. Bid
proposals will be date stamped on the outside of the envelope immediately upon receipt by the
Town. Any bid may be withdrawn in writing prior to the scheduled time for the opening of the bids.
Any bid received after the date and time specified will not be considered and will be returned to
the bidder unopened. Any exceptions to the bid specifications or proposed work as described
must be noted by the bidder. A bidder submitting a bid certifies that the bid was made in good
faith without fraud, collusion, or connection of any kind with any other bidder for the same work,
and that the bidder is competing solely on his/her behalf with connection with or obligation to any
undisclosed person or firm.
Project Schedule
The Town intends to open bids on or around September 10, 2026, at the Town Office; and the
Selectboard intends to select a contractor by the end of September 2026.
Bid Information
Please provide:
* A description of proposed approach to the project
* Completed bid tabulation
* A list with descriptions of similar work performed
* Two references, with contact information, who are familiar with similar work performed
Bid Opening
Every bid received prior to the bid submission deadline will be publicly opened and read aloud and
recorded by the Town Manager and the respective Department Head.
Criteria for Bid Selection
In evaluating bids, the Town will consider the following criteria:
* Price
* Bidders' ability to perform the work
* Bidders experience and reputation, including past performance for the Town
* Quality of the equipment and services specified in the bid
* Bidder's ability to meet other terms and conditions, including insurance and/or bond requirements
* Bidder's financial responsibility
* Contract provisions that are acceptable to the Town
* Bidder is not on any debarment list related to goods and services the bidder provides
* Any other factors that the Town determines relevant and appropriate in connection with the project
A low bid does not guarantee award of the contract.

Town of Norwich - Request for Bids - Snowplowing Assistance FY27 Page 4
Insurance
Prior to starting work the selected bidder will be required to provide a Certificate of Liability
Insurance with commercial general liability coverage of no less than $1,000,000 per occurrence
and $2,000,000 per aggregate, naming the Town of Norwich as an additional insured. The
Certificate must also include Workers Compensation Insurance.
Payment Schedule
Monthly invoices are to be submitted at the end of each month. Invoices will be reviewed and
approved by the Town's Town Manager or Public Works Director. Payment is made upon final
approval by the Town Selectboard that meets twice monthly.
Town Contact
Questions may be directed to Brennan Duffy at the following address:
bduffy@norwich.vt.us.

Town of Norwich - Request for Bids - Snowplowing Assistance FY27 Page 5
BID FORM
Snowplowing Assistance, Town of Norwich
Proposal of (hereinafter called Bidder),
organized and existing under the laws of the State of
doing business as
(a corporation, a partnership, of an individual)
To the Town of Norwich, Vermont (hereinafter called Owner)
The Bidder represents that this bid is genuine and not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement or rules of any group,
association, organization, or corporation. The bidder has not directly or indirectly induced or solicited any other
bidder to submit a false bid. Bidder has not solicited or induced any person, firm, or corporation to refrain from
bidding and the bidder has not sought by collusion to obtain for himself any advantage over any other bidder or
Owner.
The undersigned bidder proposed and agreed, if this bid is accepted, to enter into an agreement with Owner to
furnish all materials and to complete all work as specified or indicated in the Contract Documents for the contract
price and within the contract time indicated in this bid and in accordance with the Contract Documents.
Bidder hereby agrees to commence Work under this contract on the date of issuance of the Notice to Proceed
and that the Final Completion date for this contract is .
Bidder acknowledges receipt of the following Addenda:
The Bidder agrees to perform all the Work described in the Contract Documents for the following schedule of
prices. Material, labor, or construction operations not otherwise specified, are to be included in the bid item
most appropriate to the work involved and otherwise considered incidental to the Contract. Unqualified bids will
not be accepted.

Town of Norwich - Request for Bids - Snowplowing Assistance FY27 Page 6
Item Unit Price FY27
1 Area 1 Plowing LS $_________________
and Sanding
FY27 Price in Words _____________________________________________________
2 Area 2 Plowing, LS $__________________
Salting and
Sanding
FY27 Price in Words ______________________________________________________
Total Bid FY2027 (Total of Item No. 1 and 2 above)
$
The lowest responsive and responsible bidder will be determined by the Total Bid(s).
The Town reserves the right to select any bid for any reason, and to reject any or all bids.
The Town also reserves the right to award any portion of the work, and the contract length as listed in the
Project Description and Bid Form.

Town of Norwich - Request for Bids - Snowplowing Assistance FY27 Page 7
The above unit prices shall include all labor, materials, removal, overhead, profit, insurance, etc. to cover the
finished work of the several kinds called for on the drawings and specifications.
THE ABOVE PROPOSAL IS HEREBY RESPECTFULLY SUBMITTED BY:
Contractor
By
Title
Business Address
City State
Phone Number
Email Address
Date
ATTEST (Signature)