SOLICITATION FOR BIDS
Notice is hereby given that the City of El Reno will receive sealed Bids in the City Clerk's Office at 101 North Choctaw/PO Drawer 700, El Reno, Oklahoma 73036 until 10:00 AM Local Time on August 8, 2025. Said bids will be opened immediately thereafter for:
Construct Hangar
AIP 3-40-0026-024-2025, AIG 3-40-0026-025-2025
ODAA RQO-26H-FS
EL RENO REGIONAL AIRPORT
El Reno
, Oklahoma
Bids shall be made in accordance with Solicitation for Bids, Information to Bidders, Plans, Specifications, and Bidder’s Proposal, on file and available for examination at the Office of the City Clerk in City Hall, El Reno, Oklahoma, and made part of this notice as though fully set forth herein. A PDF (hard copies not provided) may be obtained from Parkhill, 14101 Wireless Way, Suite 350, Oklahoma City, Oklahoma 73134, 405.832.9900, at no charge.
Bids filed with the City Clerk shall be publicly opened and considered by the City at time stated herein. Bidder must supply all information required by Bid/Proposal Form.
This Project is subject to the following requirements as referenced in the Special Provisions:
· Buy American Preference (Reference 49 USC § 50101).
· Foreign Trade Restrictions.
· Davis Bacon (Reference: 2 CFR § 200 Appendix II(D)).
· Affirmative Action (Reference: 41 CFR part 60-4. Executive Order 11246).
· Governmentwide Debarment and Suspension (Reference: 2 CFR part 180 (Subpart C), 2 CFR Part 1200, DOT Order 4200.5 DOT Suspension & Debarment Procedures & Ineligibility).
· Government Requirements for Drug-free Workplace.
· Nonsegregated Facilities Requirement (Reference: 41 CFR § 60-1.8).
Sponsor, in accordance with Provisions of Title VI of Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. § § 2000d to 2000d-4) and Regulations, hereby notifies all bidders it will affirmatively ensure any Contract entered into pursuant to this Advertisement, Disadvantaged Business Enterprises (DBE) will be afforded full and fair opportunity to submit bids in response to this invitation and not be discriminated against on the grounds of race, color, or national origin in consideration for an award.
· Title VI Clauses for Compliance with Nondiscrimination Requirements (Source: Appendix A of Appendix 4 of FAA Order 1400.11, Nondiscrimination in Federally Assisted Programs at the Federal Aviation Administration).
· Title VI List of Pertinent Nondiscrimination Statues and Authorities (Source: Appendix E of Appendix 4 of FAA Order 1400.11, Nondiscrimination in Federally Assisted Programs at the Federal Aviation Administration).
It is the Department of Transportation (DOT) policy that DBEs, as defined in 49 CFR Part 26, shall have the maximum opportunity to participate in performance of contracts financed in whole or in part with Federal funds.
All Bidders/Proposers shall make good faith efforts, as defined in Appendix A of 49 CFR Part 26, Regulations of the Office of the Secretary of Transportation, to subcontract .93 percent of the prime contract dollar value to small business concerns owned and controlled by socially and economically disadvantaged individuals (DBE). If Bidder/Proposer for this solicitation qualifies as a DBE, contract goal shall be deemed met. Individuals rebuttably presumed to be socially and economically disadvantaged include women, Blacks, Hispanics, Native Americans, Asian-Pacific Americans, and Asian-Indian Americans. Apparent successful Bidder/Proposer must submit information concerning DBEs to participate in this contract. Information will include name and address for each DBE, description of work to be performed by each named firm, and dollar value of contract (subcontract). If Bidder/Proposer fails to achieve contract goal as stated herein, they must provide documentation demonstrating good faith efforts in attempting to do so. Bid/Proposal failing to meet these requirements will be considered non-responsive.
For Contracts $50,000 or more, Contractor with 50 or more employees and subcontractors with 50 or more employees and who may be awarded a subcontract of $50,000 or more, will be required to maintain an affirmative action program within 120 days of Contract commencement.
Bids/Proposals received more than 96 hours, (excluding Saturdays, Sundays, and holidays), before set time for opening bids as well as Bids/Proposals received after set time for opening of bids, will not be considered and be returned unopened.
Cashier’s check, certified check, surety bound, or irrevocable letter of credit in 5 percent of Bid shall accompany sealed Bid/Proposal of each Bidder/Proposer. Deposits will be returned to unsuccessful Bidder(s)/Proposer(s).
The City of El Reno reserves the right to reject any/all Bids and waive any/all informalities.
Upon receipt of acceptable Bid/Proposal, Contract will be awarded within ninety (90) days after opening Bids/Proposals and written Contract executed within 10 days thereafter.
A Prebid Conference concerning this Project will be held at 10:00 AM, July 31, 2025, in the Terminal Building, El Reno Regional Airport, 6600 S Mustang Field Rd, El Reno, Oklahoma 73036. Attendance at Prebid Conference is MANDATORY. Bids will NOT be accepted from contractors who do NOT have a representative in attendance. No Plans, Specifications, or Bid Documents will be issued after Prebid Conference. All Bidders/Proposers must visit and inspect construction site and be familiar with site physical characteristics and conditions.
For eligibility to bid this Project, contractors must be listed:
· on official Bidder List by obtaining an official set of Plans and Specifications from Parkhill; AND
· as an attendee of mandatory Project Prebid Conference.
Bids received from Contractors not meeting these requirements will be returned unopened.
City of El Reno
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END OF SOLICITATION FOR BIDS
