VMAB - Library to Classroom Renovation
| Location: | Ohio |
|---|---|
| Posted: | Nov 24, 2025 |
| Agency: | Ohio Facility Construction Commission |
| Type of Contract: | Awards |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | OSU-260053 |
| Publication URL: | To access bid details, please log in. |
| Publish Date | Due Date | Number | Owner | Contractring Authority | Project Name | Primary Service | Estimated Project Cost | Q&A | Short List | Notes |
| 11/3/2025 | 11/17/2025 | OSU-260053 | The Ohio State University | Local Higher Education | VMAB - Library to Classroom Renovation | A/E | $4,500,000 | N/A | Meacham and Apel Architects, Inc. dba MA Design; The Collaborative Inc.; Wandel and Schnell Architects, Inc. dba WSA Studio |
Attachment Preview
Request for Qualifications (Registered Design Professional*)
State of Ohio Standard Forms and Documents
Administration of Project: Local Higher Education
Project Name VMAB - Library to Classroom Renovation
Project Location Veterinary Medicine Academic (0136)
City / County Columbus / Franklin
Owner
The Ohio State University
Delivery Method Construction Manager at Risk
No. of paper copies requested (stapled, not bound)
0
Response Deadline 11/17/2025
2:00 PM local time
Project Number
OSU-260053
Project Manager
Toni Brutovski
Contracting Authority Local Higher Education
Prevailing Wages State
No. of electronic copies requested (PDF)
1
* “Registered Design Professional includes any architect holding a certificate issued under section 4703.10 of the Revised
Code, any landscape architect holding a certificate issued under section 4703.36 of the Revised Code, or any engineer
holding a certificate issued under section 4733.14 of the Revised Code.” (Ohio Building Code section 4101:1-2-01 Definitions)
Submit the Statements of Qualifications (Form F110-330) via email to:
VMA_-_Library_Redesign.01_Selection@docs.e-builder.net
In the subject line, include the project number and name for RFQ you are responding to. See Section J of this RFQ for
additional submittal instructions.
Submit all questions regarding this RFQ in writing to Toni Brutovski at brutovski.1@osu.edu with the project number included
in the subject line (no phone calls please). Questions will be answered and posted to the Opportunities page on the OFCC
website at https://ofcc.ohio.gov on a regular basis until one week before the response deadline. The name of the party
submitting a question will not be included on the Q&A document.
Project Overview
A. Project Description
The Ohio State University’s College of Veterinary Medicine (CVM) is seeking qualifications from Registered Design Professionals
to complete the design of a classroom & event space to be converted from an existing library space. The entire 8,300 SF of project
space is currently occupied by the CVM’s primary library. This project will modify the footprint of the library to approximately 3,000
SF and design the reminder of the space into a new, dynamic classroom that is also capable of hosting up to 200 people in an
event setting. The space will require a flexible furniture design to accommodate both uses of the space, as well as an audio &
video system equipped to support both an active learning classroom and events. All new ceilings, finishes, and lighting are to be
included, as well as the separation and balancing of HVAC & life safety systems to both the library and classroom space.
This project is required to be designed and delivered within a collaborative BIM-enabled environment following The Ohio State
University BIM Project Delivery Standards. The Primary firm submitting for the project will be required to have the BIM expertise
capable of meeting the aforementioned standards. The Ohio State University BIM Project Delivery Standards can be accessed via
the OSU FOD website: BIM Project Delivery Standards.
The minimum required BIM Use Cases for this project are noted below. Details on the BIM Uses Cases are outlined in Section 2 of
the Ohio State University BIM Project Delivery Standards.
Design BIM Use Case
2.3.1.1. Model Authoring – Design Intent BIMs (Required for the
Architectural team and the Engineering team)
2.3.1.2. Model Authoring – Design Intent BIMs (Required for the
architectural team, preferred for the engineering team)
2.3.2. Existing Conditions Documentation/Modeling
2.3.3. Program of Requirements (PoR) Validation
2.3.4. Site Design
2.3.5. Model Based User Group Meetings/Reviews
2.3.6. Sustainability (Energy Modeling/Simulation and
Performance)/ Design Simulation/Analysis
Required Additional Notes
X
X
University model exists, but no
guarantee of accuracy of dimensions
or building features. A/E responsible
for field verification of all conditions.
X
X
F110-02-2024-OCT
Publish Date: 11/03/2025
Page 1 of 5
Request for Qualifications (Registered Design Professional) continued
Design BIM Use Case
2.3.7. Clash Prevention
2.3.8 Quantity Schedule
Construct BIM Use Case
2.4.1. Model Authoring – Trade Coordination BIMs
2.4.2. Model Authoring – Shop/Fabrication BIMs
2.4.3. Clash Detection
2.4.4. Model-based Scheduling (Sequencing/Simulation)
2.4.5. Model-based Estimating (Quantification/Cost Estimating)
2.4.6. Site Analysis Planning
Required Additional Notes
X
Required Additional Notes
X
X
The minimum required deliverables for this project are noted below. Details on the BIM deliverables are outlined in Section 4 of the
Ohio State University BIM Project Delivery Standards
Deliverable
BIM Execution Plan
Design Intent BIMs
Revit Model Rule Set Results
Interim Architectural and Structural
Conformed Design Intent BIMs
Project Base Point
Conformed Design Intent BIMs
Interim Asset Worksheet
Final Asset Worksheet
Required
X
X
X
X
X
X
X
X
This project includes asset tagging. The Primary firm submitting for the project is required to have the expertise capable of meeting
this prerequisite and is responsible to support their consultants to meet this requirement. The Asset Tagging Process Diagram,
Asset Worksheet Template, and LOD Matrix can be accessed via the OSU FOD website (https://fod.osu.edu/resources) under
Design Guidelines, Specifications, Standards; Specifications and Standards; Building Information Modeling (BIM).
B. Scope of Services
The project and construction budget as listed in this RFQ is estimated. The project has been approved for design and construction
services. This request is for Registered Design Professional to provide design and project management to establish the schematic
design concept and begin design development. The university may amend the A/E contract upon approval for construction
documents, bidding, construction contract administration and post-construction services.
Upon award of the Agreement, commence with schematic design.
The project shall follow the applicable University Sustainability Standards: https://fod.osu.edu/sites/default/files/div_18.pdf.
The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and clarify with
the Owner and/or the Contracting Authority, the cost breakdown of the Architect/Engineer Agreement detailed cost components to
address the Owner’s project requirements. Participate in the Encouraging Growth, Diversity & Equity (EDGE) Program as required
by statute and the Agreement. Required Professional Liability Insurance will be per Exhibit A – A/E Terms and Conditions Article
7.2.6.
As required by the Agreement, and as properly authorized, provide the following categories of services: Program Verification,
Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support, Conformed Documents,
Construction Administration, Post-Construction, and Additional Services of all types.
Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required for each.
A copy of the standard Agreement can be obtained at the OFCC website at https://ofcc.ohio.gov.
The selected A/E will be required to sign the standard agreement. No modifications to the requirements in the agreement will be
accepted.
During the construction period, provide not less than 2 hours (excluding travel time) on-site construction administration services
each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site representation
comprised of the A/E and its consultant staff involved in the primary design of the project, all having relevant and appropriate types
of construction administration experience.
The project team (Owner / A/E / Contractor) will be required to utilize the University’s Project Management System, for all
compatible services required by the University.
F110-02-2024-NOV
Publish Date: 11/03/2025
Page 2 of 5
Request for Qualifications (Registered Design Professional) continued
The Ohio State University is dedicated to providing a safe and healthy environment for students, patients, staff, visitors, and
contractors. While not exclusive, guidelines governing safety expectations for construction/ renovation projects within Ohio State
buildings are set forth in the Building Design Standards Appendix V and are summarized here: https://fod.osu.edu/resources,
under the section titled “Construction Site Safety Requirements.”
Closeout Services: The closeout for this project is required to be delivered in an electronic cloud-based format using the e-Builder
Project Management System and adhere to The Ohio State University Project Closeout Standards. The Ohio State University
Project Closeout Standards can be accessed via the OSU FOD vender resource website (https://fod.osu.edu/resources) under
Post Construction / Close Out.
For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form F110-
330), below is a list of relevant scope of work requirements for this RFQ:
1. Interior renovation of occupied building
2. Higher education classrooms
3. Multi-functional space design
4. Sustainable Design Experience
For the purpose of the selection of 10 Relevant Projects in Section F of the Statement of Qualification (Form F110-330), projects
must be designed by the Lead Firm.
C. Estimated Budget / Funding
State Funding:
$0
Other Funding:
$4.5 Million
Construction Cost: $3.8 Million
Total Project Cost: $4.5 Million
D. Anticipated Schedule
Professional Services Start:
Construction Notice to Proceed:
Substantial Completion of all Work:
Professional Services Completed:
12 / 25
04 / 26
08 / 26
09 / 26
E. Estimated Basic Fee Range (see note below)
F. EDGE Participation Goal
7.0% to 7.4%
Percent of initial Total A/E Fee:
5%
NOTE: Basic Services include: (1) Program Verification, (2) Schematic Design, (3) Design Development, (4) Construction Documents,
(5) Bidding and Award OR GMP Proposal and Amendment (as applicable), (6) Construction Administration, and (7) Closeout services. The
Basic Fee includes all professional design services and consultant services necessary for proper completion of the Basic Services, including
validation of existing conditions (but not subsurface or hidden conditions) and preparation of cost estimates and design schedules for the
project. The Estimated Basic Fee Range is calculated as a percentage of the Estimated Budget for Construction Cost above. The Basic
Fee excludes any Additional Services required for the project.
G. Basic Service Providers Required (see note below)
H. Additional Service Providers Required
Lead A/E Discipline: Architecture and Interior Design
Fire Protection, Mechanical, Electrical, &
Secondary
Plumbing Engineering
Commissioning
Technology & AV Design
Disciplines:
Structural Engineering
Testing & Air Balancing
I. Evaluation Criteria for Selection
• Demonstrated ability to meet Owner’s project vision, scope, budget, and schedule on previous projects.
• Demonstrated ability to meet Owner’s Sustainability Standards: https://fod.osu.edu/sites/default/files/div_18.pdf.
• Previous experience compatible with the proposed project (e.g., type, size).
• Relevant past work of prospective firm’s proposed consultants.
• Past performance of prospective firm and its proposed consultants.
• Qualifications and experience of individuals directly involved with the project.
o Clearly identify individuals who will fulfil roles identified in 2a-2d of the Selection Rating Form:
▪ Project Management Lead
▪ Project Design Lead
▪ Technical Staff
▪ Construction Administration
• Proposer’s previous experience (numbers of projects, sizes of projects) when working with its proposed consultants.
• Design quality and demonstrated ability of prospective firm and its proposed consultants to provide design services which
represent the University’s Design Guidelines for Buildings and Landscape buildings-landscape.pdf
F110-02-2024-NOV
Publish Date: 11/03/2025
Page 3 of 5
Request for Qualifications (Registered Design Professional) continued
• Specification writing credentials and experience.
• Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM schedules as a
project management resource.
• Approach to and success of using partnering and Alternative Dispute Resolution.
• Proximity of prospective firms to the project site.
• Proposer’s apparent resources and capacity to meet the needs of this project.
• The selected A/E and all its consultants must have the capability to use the Internet within their normal business
location(s) during normal business hours.
Interested firms are required to address their BIM project delivery experience and how they will implement Building Information
Modeling (“BIM”) on the project by documenting:
• The ability for the entire team to effectively collaborate and share models and data.
• Each discipline’s model manager and their relevant experience.
• How the A/E will support a consultant that does not have sufficient BIM experience to meet the above expectations.
Interested A/E firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program form in its
Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract with and use
EDGE-certified Business Enterprise(s), as a part of the A/E’s team. The Intent to Contract and to Perform and / or waiver request
letter and Demonstration of Good Faith Effort form(s) with complete documentation must be attached to the A/E’s Technical
Proposal. Both forms can be accessed via the OFCC website at https://ofcc.ohio.gov. The Intent to Contract and to Perform form is
again required at the Fee Proposal stage.
If the A/E firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a completed
Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform forms signed by both
parties with its Statement of Qualifications.
For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will participate in the
delivery of the proposed professional services solicited in the RFQ.
Interested A/E firms must indicate on their Statement of Qualifications, the locations where their services will be performed in the
spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D related to providing services
only within the United States and the requirements of Executive Order 2022-02D prohibiting purchases from or investment in any
Russian institution or company. Failure to do so may cause their Statement of Qualifications to be rejected.
J. Submittal Instructions
Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC website at
https://ofcc.ohio.gov.
Electronic submittals should be combined into one PDF file saved with the form name, project number listed on the RFQ and your
firm’s name (ex. F110-330_OSU-nnnnnn_Firm Name). Use the “print” feature of Adobe Acrobat or similar software for creating a
PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then PDF
Optimizer.
Statements of Qualifications must be submitted electronically by email. Submittals are limited to one email with a
maximum file size of 25 MB.
Firms are requested to identify professional registrations, memberships, and credentials including: LEED GA, LEED AP,
LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials. Identify
that information on the resume page for individual in Block 22, Section E of the F110-330 form.
F110-02-2024-NOV
Publish Date: 11/03/2025
Page 4 of 5
Architect / Engineer Selection Rating Form
State of Ohio Standard Forms and Documents
Project Name VMAB - Library to Classroom Renovation
Project Number OSU-260053
Proposer Firm
City, State, Zip
Selection Criteria
1. Primary Firm Location, Workload and Size (Maximum 10 points)
a. Proximity of firm to project site
b. Amount of fees awarded by Contracting Authority in
previous 24 months
c. Number of licensed professionals
Less than 50 miles
50 miles to 100 miles
More than 100 miles
Less than $200,000
$200,000 to $1,000,000
More than $1,000,000
Less than 2 professionals
2 to 10 professionals
More than 10 professionals
2. Primary Firm Qualifications (Maximum 30 points)
a. Project management lead
b. Project design lead
c. Technical staff
d. Construction administration staff
Experience / ability of project manager to
manage scope / budget / schedule / quality
Experience / creativity of project designer to
achieve owner’s vision and requirements
Experience / ability of technical staff to create
fully coordinated construction documents
Experience / ability of field representative to
identify and solve issues during construction
3. Key Consultant Qualifications (Maximum 20 points)
a. Key discipline leads
Experience / ability of key consultants to
perform effectively and collaboratively
b. Proposed EDGE-certified Consultant participation*
One point for every 2 percent increase in
professional services over the EDGE
participation goal
4. Overall Team Qualifications (Maximum 10 points)
a. Previous team collaboration
b. OSU Sustainability Standards or LEED** project
experience
c. BIM project experience
d. Team organization
Less than 2 sample projects
2 to 4 sample projects
More than 4 sample projects
LEED v4.0 or v4.1 projects
OSU Sustainability Standards projects
Training and knowledge
Direct project experience
Clarity of responsibility / communication
demonstrated by table of organization
5. Overall Team Experience (Maximum 30 points)
a. Previous team performance
b. Experience with similar projects / delivery methods
c. Budget and schedule management
d. Knowledge of Ohio Capital Improvements process
Past performance as indicated by
evaluations and letters of reference
Less than 3 projects
3 to 6 projects
More than 6 projects
Performance in completing projects within
original construction budget and schedule
Less than 3 projects
3 to 6 projects
More than 6 projects
Value
Score
5
4
3
2
1
0
1
3
3
Max
=3
0 - 10
0-5
0-5
0 - 10
Max
= 20
0 - 15
0-5
1
2
3
Max
=3
0
Max
2
=2
0
Max
3
=3
0-2
0-5
0-4
5-9
10 - 15
0-5
0-1
2-3
4-5
* Must be comprised of professional design services consulting firm(s) and NOT the lead firm – For more
information on scoring this and other criteria refer to Document F199-01 – PS Selection Rating Rubric.
** Leadership in Energy & Environmental Design administered by Green Building Certification Inc.
Notes:
Evaluator:
Name
Subtotal
F110-02-2024-OCT
Signature
Publish Date: 11/03/2025
Date
Page 5 of 5
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