CONSTRUCTION INSPECTION SERVICES FOR GARFIELD SCHOOL SAFETY PROJECT (PHASE 2)

Location: New Jersey
Posted: Aug 24, 2026
Due: Sep 30, 2026
Agency: Garfield city
Type of Government: State & Local
Category:
  • C - Architect and Engineering Services - Construction
  • H - Quality Control, Testing, and Inspection Services
  • Y - Construction of Structures and Facilities
  • Z - Maintenance, Repair or Alteration of Real Property
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Notices > Request for Proposals CONSTRUCTION INSPECTION SERVICES FOR GARFIELD SCHOOL SAFETY PROJECT (PHASE 2) Posted: 08/24/2026 - 02:05 PM Due By: 09/30/2026 - 11:00 AM

CITY OF GARFIELD

REQUEST FOR PROPOSALS FOR

CONSTRUCTION INSPECTION SERVICES FOR

GARFIELD SCHOOL SAFETY PROJECT (PHASE 2)

Issued by the
GARFIELD MAYOR AND COUNCIL

Date Issued:                          August 24, 2026

Return Date & Time:           By 11:00AM on Wednesday, September 30, 2026

Return To:                            City Clerk’s Office

City of Garfield

111 Outwater Lane

Garfield, NJ 07026

REQUEST FOR PROPOSAL FOR

CONSTRUCTION INSPECTION SERVICES FOR

GARFIELD SCHOOL SAFETY PROJECT (PHASE 2)

FEDERAL PROJECT NO. D00S (723) CON, JOB #5621312

FOR THE CITY OF GARFIELD

FOR THE TIME PERIOD OF CONSTRUCTION THROUGH PROJECT CLOSE-OUT

The Garfield City Manager/Mayor and Council (hereinafter “City”) is soliciting proposals for the position of Construction Inspection Services Consultant to provide professional services to the City. The City Manager/Mayor and Council of the City will select an individual or firm for Construction Inspection Services based upon a fair and open process, pursuant to N.J.S.A. 19-44A-20.4 et. seq. and in accordance with the Resolution previously adopted by the City to secure such services through a fair and open process. In order to have a proposal considered by the City, an interested party must provide evidence that he/she satisfies the minimum requirements as set forth in this document and that he/she otherwise complies with the proposal requirements set forth in the City's REQUEST FOR QUALIFICATIONS AND PROPOSALS section of the City web site.

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CITY OF GARFIELD
REQUEST FOR PROPOSALS FOR
CONSTRUCTION INSPECTION SERVICES FOR
GARFIELD SCHOOL SAFETY PROJECT (PHASE 2)
Issued by the
GARFIELD MAYOR AND COUNCIL
Date Issued: August 24, 2026
Return Date & Time: By 11:00AM on Wednesday, September 30, 2026
Return To: City Clerk's Office
City of Garfield
111 Outwater Lane
Garfield, NJ 07026
REQUEST FOR PROPOSAL FOR
CONSTRUCTION INSPECTION SERVICES FOR
GARFIELD SCHOOL SAFETY PROJECT (PHASE 2)
FEDERAL PROJECT NO. D00S (723) CON, JOB #5621312
FOR THE CITY OF GARFIELD
FOR THE TIME PERIOD OF CONSTRUCTION THROUGH PROJECT CLOSE-OUT
The Garfield City Manager/Mayor and Council (hereinafter "City") is soliciting proposals for the position of
Construction Inspection Services Consultant to provide professional services to the City. The City
Manager/Mayor and Council of the City will select an individual or firm for Construction Inspection Services
based upon a fair and open process, pursuant to N.J.S.A. 19-44A-20.4 et. seq. and in accordance with the
Resolution previously adopted by the City to secure such services through a fair and open process. In order to
have a proposal considered by the City, an interested party must provide evidence that he/she satisfies the
minimum requirements as set forth in this document and that he/she otherwise complies with the proposal
requirements set forth in the City's REQUEST FOR QUALIFICATIONS AND PROPOSALS section of the City
web site.
SECTION I Construction Inspection Services
The City is seeking qualified professional engineering firms to provide Construction Inspection Services
(including Resident Engineer and inspection staff) for the Garfield School Safety Project (Phase 2), a federally
funded project under the Federal Aid Highway Program (FAHP). This is a Local Public Agency (LPA) project
administered through the New Jersey Department of Transportation (NJDOT). Construction Inspection Services
for the City includes but is not limited to those services as described in Section II of this document.
Important Requirements:
* The selected firm must be separate from and independent of the design firm for this project.
* All services must comply with federal requirements (23 U.S.C., 23 CFR, Brooks Act/qualification-based
selection, FHWA guidelines), NJDOT procedures, and the City of Garfield's "Procedure for
Administration and Inspection of Federal Aid Highway Projects" (August 2021).
* Full-time construction inspection and oversight are required.
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The City will designate a full-time City employee as the Responsible Charge/Project Manager (RC/PM) per 23
CFR 635.105.
The City may select, at its sole discretion, individuals, or firms for this position, so long as those individuals or
firms meet or exceed the minimum requirements set forth in Section III hereof. Once an appointment is made, no
substitution of personnel may be made without the express written consent of the City, which consent may be
withheld in their sole discretion.
SECTION II Scope of Services
A. Provide to the satisfaction of the City, construction engineering and inspection services until the
completion and acceptance of the Construction Contract by the City. These services shall monitor work
for substantial conformance between each item of the Contractor's work and the provisions of the contract
documents. All items of work shall be subject to detailed engineering and inspection procedures, in
accordance with the NJ DOT specifications and practices.
B. Check construction for compliance with shop drawings. Take such actions as may be required to prevent
incorporation of materials and equipment, which have not been properly approved and certified. Confirm
that manufacturer's tests required under the Construction Contract specifications have been performed
before any material or equipment is incorporated in the work.
Notify the contractor in writing of any unacceptable work or material and report promptly to the City
Engineer the particular work or material, which fails to conform with the construction contract plans and
specifications.
C. Become familiar with the plans, specifications and other related construction contract documents and
conduct a pre-construction conference with the City, Construction Contractor and other representatives of
City, public or private agencies and local governing bodies. Detailed minutes shall be prepared and copies
distributed, as required.
Conduct a utility pre-construction meeting and act as liaison in subsequent meetings with representatives
of the utilities and the Contractor.
D. Report to and be directly responsible to the City Engineer's representative. The City Engineer shall assign
an in-house engineer responsible for administering consultant contracts, to monitor the contract covered
by this Agreement and shall be the City's representative for the Contract. The term City Engineer may
also refer to the in-house City Engineer's representative.
E. Provide one full-time Resident Engineer, meeting the following minimum requirements:
Certified by National Institute for Certification of Engineering Technologies (NICET III), as a
Transportation Engineering Technician Construction, Level III, with a minimum of ten (10) years
full-time job site experience acceptable to the Department as a RE on Federally funded highway
and/or construction projects.
F. Provide one full-time Field Inspector and One Surveyor/Inspector, meeting the following minimum
requirements:
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i) Field Inspector shall be certified by National Institute for Certification of Engineering
Technologies (NICET III), as a Transportation Engineering Technician Construction, Level III,
with a minimum of three (3) years full-time site experience on Federally Funded, highway and/or
construction projects acceptable to the Department.
ii) Surveyor/Inspector shall be certified by National Society of Professional Surveyors, as a Certified
Survey Technician (CST), Level II, with a minimum of three (5) years full-time job site experience
on Federally Funded highway and/or construction projects acceptable to the Department.
Surveyor/Inspector is required to check and verify as per the approved plans & specifications: the
foundations/junction boxes, inlets, manholes, utility valves, pavement, curbs, sidewalks and ramps
slopes, grades, and elevations. A licensed surveyor/inspector is preferred but not required.
G. Review and recommend for approval Construction Contract Progress Schedule to the City.
Utilize resources as its command to effect completion of the Construction Contract by the date set by those
documents. To the degree possible, prevent delays resulting from the Contractor's procedures. To this
end, monitor the adequacy of the Contractor's progress schedule, personnel, equipment, and the
availability of necessary materials and supplies. If it is determined that the Contractor's operation and
procedures may lead to a delay, the Contractor shall be notified in writing and consult the City Engineer
immediately of that determination to provide recommendations to prevent such delay.
H. Take measurements and gather pertinent information as necessary to compile daily, weekly, monthly and
final estimates, reports and as-built plans. An initial Daily Inspection Report must be presented to the City
for review and approval, the City will request additional information if it is determined missing from the
form presented. Daily inspection reports must be available for City's review upon request at any given
day during the construction period. The measured quantities of various construction items must be agreed
with the contractor by the end of each week.
I. Prepare and maintain required records, reports and calculations in accordance with procedures established
by current New Jersey Department of Transportation Standard Specifications, Contract Plans and
Specifications, Operational Bulletins and Construction and As-Built Manuals.
J. Compile and submit, in accordance with the direction of the City Engineer, reports, daily, weekly, monthly
and final estimates, records, as-built calculations and plans, photographs of various phases of construction
and other data which may be required for proper completion of records of the Construction Contract. Such
records are to include, but not be limited to, on-the-job files of correspondence, reports of job conferences,
test reports, shop drawings, purchase orders, materials deliveries, and reproductions of original
Construction Contract documents including addenda, change orders and supplemental drawings. Submit
these documents and files, neatly labeled and boxed, after completion of the project to the City Engineer
at a time and location to be determined by the City Engineer.
Maintain daily reports, in accordance with the current New Jersey Department of Transportation
Construction Manual, to include descriptions of work progress, specific problems encountered, corrective
actions taken, construction equipment, material deliveries, weather conditions, material shortages, tests,
labor disputes, general observations, and other information pertinent to the execution of the Construction
Contract. Daily reports should be bound in a three-ring binder and should be readily accessible. City may
request copies of the daily reports on a daily basis.
K. Prepare and recommend for approval Construction Contract change orders and supplementary
agreements. Maintain cost accounting orders and supplementary agreements. Maintain cost accounting
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records regarding items of the work to be performed by change order on a time and material basis and/or
unit cost basis. Prepare time and material cost estimates for changes resulting from Construction Contract
revisions. Negotiate prices with Contractor for changes resulting from design or Contract revisions and
recommend negotiated prices for approval.
L. Monitor the Contractor for compliance with local, state, and federal laws, ordinances, regulations,
requirements, precautions, orders and decrees which shall remain with the appropriate Federal, State, and
Local agencies or officials charged with this duty and responsibility.
M. In the event that interpretation of the meaning and intent of the plans and specifications becomes necessary
during construction, consult with the City Engineer and transmit his interpretation to the Contractor.
N. Monitor Contractor's affirmative action, DBE and training programs as required. Review program reports
required by the Construction Contract and submitted by the Contractor for compliance with Contract
goals. Transmit reports to appropriate agencies. Provide advice on how to improve mediocre or
substandard programs. Final approval of the Contractor's affirmative action, DBE and training programs
shall remain with the City.
O. Review for conformance with the plans and specifications Contractor's maintenance of traffic plan for
vehicle and pedestrian traffic control. Monitor this plan when implemented.
P. Maintain documentation of contractual liability claims. Make recommendations concerning engineering
aspects of such claims to the City.
Q. Receive, investigate and answer complaints and inquiries from property owners, citizens and officials.
Refer complaints to the Contractor and maintain a log showing disposition of each complaint. Refer
unresolved complaints, with recommendations, to the City.
R. Provide the City with a letter, signed by the consultant's engineer licensed to practice in the State of New
Jersey, certifying that the project was constructed in substantial conformance with the plans and
specifications, except for those changes delineated in the letter.
S. Return to the City original calculations, survey notes, engineering or other data provided by the City.
Provide certification thereon of original as-built plans, as-built calculations, maps, engineering data and
final estimates.
T. Provide resumes and proposed salaries of personnel to the City Engineer for approval prior to assignment
to the project.
* The project staffing shall include job titles which may be used in providing the indicated services,
with their equivalent American Society of Civil Engineers (ASCE) and/or National Institute for
Certification of Engineering Technicians (NICET) Grades.
* At least one individual of the field inspection staff assigned to this project shall be knowledgeable
of NJDOT practices and procedures regarding maintenance and protection of traffic. That
individual shall be assigned to inspect the work of the Contractor involving the maintenance and
protection of traffic.
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U. Begin work on the project within five (5) working days after receipt of written direction from the City to
proceed. Begin work on any Consultant Contract Modification within five (5) working days after receipt
of both an executed Consultant Contract Modification and written direction to proceed.
V. Complete work and submit the final estimate to the City Engineer in accordance with the anticipated
schedule approved by the City or within thirty (30) calendar days after contract time is stopped on the
Construction Contract.
W. Coordinate and advance work items in this Agreement and subsequent Consultant Contract Modification
efficiently and economically, consonant with the anticipated schedule. If the work cannot be completed
as scheduled, request in writing, an extension of time. Such requests shall include a statement as to the
cause of the delay. The requests shall be provided to the City at the time that the need becomes apparent
but at least fifteen (15) working days prior to the scheduled completion date.
X. Submit the following on a monthly basis for the City's approval:
1. Progress report indicating the percentage of the project completed, including a breakdown of the
services rendered for the Contract.
2. Statement of the project status regarding its conformance with the schedule and scope of services
along with a list of those memoranda and letters awaiting response.
3. Invoices prepared for payment according to the provisions established in this Agreement.
Y. Stop work promptly, if so, directed in writing by the City.
Z. Submit final invoice for services to the City within 120 calendar days after contract time is stopped on the
Construction Contract.
AA. Perform its obligation under this Agreement with the understanding that the State, City and the
Federal Highway Administration have the right to review, arid must find acceptable, the project and
documents produce pertaining to the project.
BB. Modify the scope of services to be performed upon written direction from the City and agree
appropriate increases or decreases in cost with the City based on the modifications.
CC. Submit, prior to the first invoice submitted, a list of employees excluding administrative personnel,
but including partners or principals performing technical functions, stating their names, titles, hourly wage
rates, and the effective date of such wage rates in descending order of wage scale format. The City may
request special documentation of any wage rate or individual job function at any time which it deems
necessary during the Agreement duration. No individual shall be shown on any invoice unless his function
and wage rate have been previously approved by the City. Staffing hours shall be invoiced by task and by
appropriate position in a manner and on a form, or forms, previously approved by the City. Paid receipts
for Out-of-pocket expenses shall be included with the invoices for payment. Invoices shall not be
processed for payment by the City unless first marked "approved" by the Designated Representative of
the City.
DD. Maintain books, documents, papers, accounting records and evidence pertaining to the cost
incurred during the performance of the work under this Agreement, including work performed during the
preparation of proposals. Said materials shall be made available at reasonable times during the period of
5

this Agreement and for three (3) years from the date of final payment for inspection and/or audit by
authorized representatives of the City, State and Federal Governments. Copies of the material shall be
furnished upon request. Following the passage of three (3) years from the date of final payment, said
material may be destroyed upon receipt of written permission from the City.
EE. Allow representatives of the City, State, and Federal Governments to visit the office of the Consultant
periodically, without notice, in order to monitor work on this project.
FF. Provide staff hours for the following Engineering Services as needed during the Construction period:
* Conduct the Contract pre-construction conference.
* Provide on-call, competent structural, highway and traffic design support staff to assist in the analysis
and resolution of unanticipated field problems which may arise.
* Prepare as-builts, delivering one mylar copy to the City.
GG. Provide bidding assistance to the City during the bidding phase of the construction contract.
Prepare bid tabulations and make recommendations of award to the lowest responsible and responsive
bidder.
HH. Provide field personnel to visually inspect construction materials delivered to the site and
incorporated into the work for compliance with contract requirements. Field personnel will visually
inspect performing the slump tests on concrete delivered to the site as well as monitor asphalt temperature
and mix as delivered. Will obtain manufacturer's Certificates of Compliance from the Contractor covering
mix and weights of bituminous materials, cement concrete, reinforcing steel and other materials. Will
follow general NJDOT guidelines for the acceptance of materials.
II. Provide assessment surveys and recommendations to the City for future anticipated various roadway
projects.
JJ. Prepare and provide plans and specs to the City for future anticipated various roadway projects.
CONSTRUCTION ENGINEERING PHASE:
The Engineer shall furnish a qualified Resident Engineer (RE) with the appropriate experience and Highway
Construction Inspector (NICET Level III minimum or Qualified Other - Highway Construction) with appropriate
experience, and other qualified field staff as circumstances require to assist the Engineer in inspecting the work
by the contractor (i.e. Additional Inspector required during paving operations).
The Resident Engineer will protect the CITY OF GARFIELD from any defects in materials or workmanship by
the construction Contractor. This is to be accomplished through full time on site inspection of the project site.
The Engineer is not responsible for nor in control of the means, methods, techniques, sequences or procedures
for construction of the project. The Construction contractor is responsible for these items.
The duties and responsibilities of the Resident Engineer are limited to those of the Engineer as will be further
delineated in the negotiated contract for Consulting Engineering Services and are further limited and described
as follows:
6

General - The Resident Engineer is the Engineer's agent at the site and shall act as directed under the supervision
of the Engineer. The RE's dealing in construction matters pertaining to the on-site work shall in general be with
the Engineer and Contractor. The RE's dealings with subcontractors shall only be through or with the full
knowledge and approval of the contractor. The RE shall communicate with the CITY OF GARFIELD with the
knowledge of and under the
direction of the Engineer.
Duties and Responsibilities of RE:
Source Documentation - All related source documents upon which payment is based must be a matter of record.
Additionally, all source documents pertaining to the determination of pay quantities must be retained for three
years after final payment and project close-out pursuant to 49 CFR 18.36(J)(11).
Source documents consist of notes/documentation of counts; measurements (length, width, depth, and slope);
calculations of area, volume, weights; sketches, a statement of compliance with contract plans, and specifications;
field changes; comments; and delivery tickets collected and initiated by the inspector at the point of unloading.
Source documentation must specify the following at a minimum:
* Delivery tickets are received before placement of materials
* Testing of materials is documented in the project files and referenced in daily
* inspection reports
* Form DC-29's are used for daily inspection reports and the instructions included on the DC-29's are
followed. DC-29's are supplemented with field notes and photographs that tie the work being done to the
plans, specifications and related contract documents.
* Inspection reports are signed and dated by the inspectors.
* The Resident Engineer reviews and initials the daily inspection reports.
* The Resident Engineer prepares a summary of pay quantities based on the daily inspection reports.
* The Resident Engineer uses the summary of pay items to develop periodic pay estimates for the Supervisor
of Inspections and the CITY OF GARFIELD Engineer. The summary of pay items must be used for
comparison and negotiation of contracts payment requests. The Supervisor of Inspections and the Contract
Administrator must ensure proper payments are being made in accordance with the contract provisions.
Upon acceptance of the negotiated contractor payments, a voucher request will be forward to the CITY
OF GARFIELD Department of Finance for contractor payment. Once contractor payment is made, the
Contract Administrator must prepare and submit a State voucher.
* Prevailing wage rate requirements of 23 U.S.C. and the Davis-Bacon Act must be met and documented in
the CITY OF GARFIELD's project files. Wage rate interviews must be performed by the site inspector
or resident engineer.
* Environmental commitments and/or permit requirements must be met and documented in the daily
inspection reports.
* All pedestrian facilities must be constructed or reconstructed in accordance with the American with
Disabilities Act (ADA) of 1990' Section 504 of the Rehabilitation Act of 1973, 28 CFR Part 35.14(e) and
NJDOT Standard Construction Details. The site inspector and the Supervisor of Inspections will be
responsible for the inspection of all ADA related facilities.
* DBE requirements are monitored and enforced to ensure compliance with 49 CFR 26; the contract plans,
specifications and related contract documents; the NJDOT Construction Handbook Section V., Subsection
B and NJDOT DBE/ESBE.
* Include provision to identify the CITY OF GARFIELD's full time employee in "responsible charge" of
the project.
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Special Instructions
Proposals must identify a qualified Resident Engineer (RE) and sufficient inspectors meeting NJDOT
experience/qualification standards. The RE must have relevant highway/traffic/safety project experience. As part
of your proposal, the Respondent shall submit the most recent listing by the New Jersey Department of
Transportation showing their firm is an Approved Consultant by NJDOT to perform consulting engineering
inspection services. No proposal will be considered without proof of being an approved NJDOT Consultant.
Response Content
Firms should address in their Responses the following:
1. Description of Firm - Provide a history and description of your firm.
2. Experience - Please briefly summarize your experience engineering inspection services on similar federal
aid projects for entities in the State of New Jersey.
3. References - Provide three (3) references. Include the issuer name, contact person, his/her title and address
and telephone number for whom you have provided similar services.
4. Investigations/Litigation - Provide details of any criminal or regulatory investigation or pertinent litigation
pending against your firm or members of your firm.
5. Certificates Required - The respondent must submit the following certificates: (i) Affirmative Action
Employee Information Report or Certificate of Employee Information Report; (ii) Proof of general
liability insurance coverage and professional liability insurance coverage; and, (iii) Proof of NJ Business
Registration.
6. Other Information - Please discuss any factors which you believe are relevant to the City's selection of
your firm.
7. Compensation - Please attach your fee schedule for providing the Scope of Services requested in this
Request for Qualifications. Include a description of any out-of-pocket expenses which might be included
and of hourly rate charges which relate to this engagement.
SECTION III Minimum Requirements for Vendor Responses
In order for an individual or firm to be considered by the City, interested parties submitting proposals in response
to this solicitation must meet the following minimum qualifications:
1. Interested parties wishing to provide a proposal in response to the CITY OF GARFIELD's solicitation
shall provide the following minimum information in its proposal, which proposal must be submitted at the
location and within the time constraint set forth on page 1 of this document; said proposal must contain
fully executed originals and copies of all documents contained in this Request for Proposal;
2. Full name and business address of entity or person submitting the proposal and the name of the key contact
person;
3. A description of the business organization (i.e., corporation, partnership, joint venture, etc.) of each firm,
its ownership and organizational structure;
4. The number of years your organization has been in business under the present name and the number of
years the business organization has been under the current management;
5. List of all individuals who, if selected, will provide services to the CITY OF GARFIELD, along with a
summary of the post high school education and licenses held by each such person;
6. Number of years each individual has provided representation to municipal entities in the State of New
Jersey;
7. A description of the services that will be provided to the CITY OF GARFIELD, in addition to those set
forth in Section II above;
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8. A copy or description of the professional liability insurance policy, $1,000,000.00 or higher, maintained
by business organization for the proposed calendar year;
9. A statement and listing of professional service fees that the business organization can offer to the CITY
OF GARFIELD;
10. A statement that the applicant complies with N.J.S.A 10:5-1, et. seq., (Law Against Discrimination) and
P.L.1975, c. 127 (Affirmative Action Law of the State of New Jersey);
11. The name and addresses of at least three (3) references consisting of clients for which the applicant has
provided services in the past five (5) years, which should include at least one (1) municipal entity client;
12. A list and description of all professional liability claims, if any, brought against the applicant during the
past five (5) years; and
13. Confirmation of the appropriate federal and state licenses to perform activities;
14. Number your responses using the sequential order listed in paragraphs A and B of Section III.
15. The applicant shall provide the CITY OF GARFIELD with an original and one (1) copies of its proposal.
SECTION IV Basis of Award of Professional Services Contract
The CITY OF GARFIELD shall award all professional service agreements based upon qualifications, merit, cost
competitiveness, references and experience with issues confronting the CITY OF GARFIELD. The final
determination will be based upon the most advantageous price and other factors to the CITY OF GARFIELD.
The specific basis of award will include:
A. Documented evidence that the Proposer fulfills all of the Minimum Qualifications as listed in Section III,
paragraph A., and all of the information required under paragraph B. Affirmative Action Compliance and
professional service fees are provided for review and consideration.
B. Technical Criteria:
1. Does the proposal demonstrate a clear understanding of the scope of work and related objectives?
2. Does the proposal document knowledge of the issues and operations of the CITY OF GARFIELD, and
how the proposed services will address these issues?
3. Is the proposal complete and responsive to the specific requirements?
4. Has successful past performance of the firm and its principals been documented?
C. Management Criteria:
1. How well does the proposed scheduling timelines meet the City's needs?
2. Does the proposer document a record of reliability of timely delivery of deliverables?
3. Does the proposer document municipal/State experience?
4. Does the proposer document its availability to attend all scheduled/required public and special meetings?
5. To what extent does the proposer rely on in-house resources vs. contracted services?
6. Is there the availability of in-house and contract resources documented?
7. Documentation of experience in performing similar work by employees?
8. Does the proposer make use of business capabilities or initiatives that involve women, the disadvantaged,
small and/or minority owned business establishments?
9. Does the proposer demonstrate cultural sensitivity in hiring and training staff?
D. Cost Criteria:
1. Relative Cost - How does the cost compare to other similarly scored proposals?
2. Is the price and its component charges, fees, etc., adequately explained and documented?
3. Does the proposal include quality control and assurance programs?
4. Does the proposer have the sufficient financial resources to meet its obligations?
9

All awards are and shall be subject to the availability of funds for the professional services in the Temporary
and/or Final Budgets.
SECTION V PROPOSAL SUBMISSION
The applicant shall provide the City of Garfield with an original and one (1) copy of its proposal.
Erin Nora Delaney, City Manager/City Clerk
CITY OF GARFIELD
111 Outwater Lane
GARFIELD, N.J. 07026
The City will not be responsible for any expenses in the preparation of the Proposals and for the preparation of
any information or material received in connection with this solicitation, whether by negligence or otherwise.
The City reserves the right to request additional information if necessary, or to request an interview with bidder(s),
or to reject any and all proposals with or without cause, and, in its sole discretion, waive any irregularities or
informalities, such as minor elements of non-compliance with regard to the requirements of this RFP, in the
Proposals submitted. The City further reserves the right to make such investigations as it deems necessary as to
the qualifications of any and all firms submitting proposals. In the event that all Proposals are rejected, The City
reserves the right to re-solicit proposals.
The Authority, in its sole discretion, reserves the right to waive minor elements of non-compliance of any bidder's
proposal with regard to the requirements of this RFP.
Responding bidders may withdraw their Proposals at any time prior to the final filing date and time, as indicated
on the cover page to this RFP, by written notification signed by an authorized agent of the firm(s). Proposals may
thereafter be resubmitted, but only up to the final filing date and time.
The responding bidder assumes sole responsibility for the complete effort required in this RFP. No special
consideration shall be given after the Proposals are opened because of a bidder's failure to be knowledgeable
about all requirements of this RFP. By submitting a Proposal in response to this RFP, the bidder represents that
it has satisfied itself, from its own investigation, of all of the requirements of this RFP.
Documents and information submitted in response to this RFP shall become property of The City and generally
shall be available to the general public as required by applicable law, including the New Jersey Open Public
Meetings Act and the New Jersey Open Public Records Act, N.J.S.A. 47:1A-1 et seq.
Communications with representatives of The City by the bidder or the bidder's representatives concerning this
RFP are not permitted during the term of the submission and evaluation process Communications regarding this
RFP in any manner will result in the immediate rejection of your firm's Proposal.
The City will accept questions from firms regarding any aspect of this RFP via e-mail only until 4:00 p.m. on
September 23, 2026. Questions should be directed via e-mail to: edelaney@garfieldnj.org
The successful bidder is prohibited from sub-contracting any part of the work covered by this RFP.
The successful bidder is prohibited from assigning, transferring, conveying, subletting, or otherwise disposing of
its obligations under this engagement or its rights, title or interest therein to any other person, company, or
corporation without the previous consent and approval in writing by the Authority.
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