Pre-Advertisement Notice - Department of Watershed Blowers, Parts, Repair and Ancillary Services

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CITY OF ATLANTA
DEPARTMENT OF PROCUREMENT
SUITE 1900
Andre Dickens 55 TRINITY AVENUE, SW Chandra Houston
Mayor ATLANTA, GA 30303 Interim Chief Procurement Officer
(404) 546-1000
Excellence in VALUE CREATION through Partnership, Collaboration, and Innovation
Material Type: Blowers, Parts and Ancillary Services
Item Number: IFB-G-XXXXXXXX
Date: 03/30/2026
CITY OF ATLANTA SPECIFICATION FOR BLOWERS, PARTS, AND ANCILLARY SERVICES
SCOPE AND CLASSIFICATION - PART I
1.1 Scope - This specification describes minimum requirements for the supply of
blowers which is inclusive blow-off valves or air modulating valves (both are part
of the blower operating system), parts, equipment, and ancillary associated
services to provide, maintain, replace, inspect and repair Howden Aeration
System Compressors (also known as Turblex Blowers) installed at the various
facilities for the Office of Water Treatment and Reclamation, Department of
Watershed Management, City of Atlanta.
Classification - The material(s) must be classified as follows:
GROUP I - TURBLEX BLOWERS KA100SV-L500 (RM
CLAYTON)
GROUP II - TURBLEX BLOWERS KA445SV-GL225
(UTOY CREEK)
GROUP III - TURBLEX BLOWERS KA66SV-GL400
(SOUTH RIVER)
GROUP IV - MISCELLANEOUS
SPECIFICATION REQUIREMENTS
1. Definitions
1.1. "Parts" means the components of a unit to be provided by a Preferred Bidder to the
City of Atlanta.
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1.2. "Pricing Line" means the separate pricing that the Bidder submits for each line-item
bid.
1.3. "Service" means the furnishing of labor, time, or effort to repair or rebuild an entire unit
or part(s) of a unit.
2. Standards And Specifications - Material(s), goods, Parts or Service(s) being solicited under
this IFB must comply with the Federal Occupational Safety and Health Acts, Federal Aviation
Administration Standards, and Georgia Occupational Safety and Health Act requirements,
where applicable and in effect at time of delivery.
3. Equipment. The equipment to be furnished must be currently on production and must be
manufacturer's standard model complete with all standard equipment. Bidder must be able to
supply 90% of Parts required to maintain this equipment within 24 hours and have access to
the remaining 10% of Parts within 72 hours. Failure to meet this requirement may result in
termination of the contract. To the extent applicable, and except as otherwise expressly
provided in this IFB, all energy consuming equipment purchased will be energy efficient,
defined as meeting either Energy Star specification of criteria that puts products in the upper
25% of energy efficiency, as well as meeting quality, performance, and durability
requirements.
4. Parts and Service Warranty. This Invitation for Bid (IFB) must cover Parts and Service
warranty for one (1) year after delivery date. While under warranty, Bidder must replace any
damaged or inferior item in a prompt and timely manner. Warranty to cover parts and labor.
Bidder must submit price information for Parts and Service indicating schedule or rate of
discount, which must apply to the City of Atlanta.
5. Original Manufacturer Part Crossover Numbers. Bidder must supply original
manufacturer part crossover numbers for parts that are not manufactured by the equipment
manufacturer after the award of bid, but prior to the delivery of equipment. Plant Staff will
facilitate process and provide provider with timeline.
6. Safe Use of Equipment. Bidder (where applicable) must provide a minimum of four (4)
hours instruction on the proper and safe use of the equipment at the Bidder's expense.
Training to be conducted onsite at City of Atlanta facilities with plant staff, mechanics and
operators.
7. Manuals. Upon request by the City, Bidder must provide parts, service, and operating manuals
for each unit of equipment provided and submit electronically, one (1) set of descriptive
literature. After request, final document must be submitted within thirty-days (30) days.
8. Without expressed or implied obligation on the part of the City of Atlanta to perform, the
Bidder may submit on a separate sheet an option to the City for a multi-year purchase
concept covering three (3) years' service and parts for equipment covered by its bid. Include
the terms of the multi-year purchase option including terms, price, and expiration date. This
would be informational purposes only.
8.1. The Code of Ordinance of the City of Atlanta specifically prohibits obligating the City
for future budget years.
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8.2. In the event options are exercised to purchase units in subsequent years, the provisions
as related to parts and services will apply as indicated above.
9. Reservation of Rights. The City of Atlanta reserves the right to increase or decrease
quantities shown without penalty.
10. Report of Purchases. Bidder must provide an itemized report of the annual spend ("Report
of Purchases") to the Chief Procurement Officer. The Report of Purchases must be submitted
annually within fifteen (15) days after the anniversary date of the Agreement. Failure to
submit a Report of Purchases may result in forfeiture of future contracts with the City of
Atlanta.
11. Brand Name or Trade Name Instructions. If items in this IFB have been identified,
described, or referenced by a brand name or trade name description, such identification is
intended to be descriptive, but not restrictive and is to indicate the quality and characteristics
of products that may be offered. Products may be considered for award if such products are
clearly identified in the bids and are determined by the City of Atlanta to meet its needs in all
respects.
11.1. All bidders, including bidders whose products may be referenced, must clearly
indicate manufacturer/trade name and identifying number in space provided within
Pricing Line of this IFB.
11.2. Bidder must not furnish obsolete and/or near-expired products. If the Bidder proposes
to furnish another product, such products must be clearly identified in the bid. The
evaluation of bids and the determination as to equality of products offered must be the
responsibility of the City and will be based on information furnished by the bidder.
Accordingly, to ensure that sufficient information is available the bidder may be
required to submit literature and/or samples prior to award. These must be supplied
within seven (7) days, if required.
11.3. The purchase of any item by the City, as a result of this Invitation for Bid, is not a
judgment of one product against another. Consideration of application, need, and
price will constitute purchase determination.
12. Like or Similar Goods. Bidder is only permitted to provide like or similar goods or services
to those identified in its bid, if the goods or services identified in the bid are discontinued or
out of stock. Vendor must provide like or similar goods or services at the same price(s) quoted
in its bid. The City will not absorb any cost increases for like or similar goods or services.
12.1. Bidder must provide like, or similar goods or services not listed in the bid price (s) at
or below standard industry rates.
12.2. Bidder must meet or beat store, municipal, state and federal pricing for items bid on.
12.3. Preferred Bidder must provide like and similar goods or a direct substitute not listed
on pricing lines at a TBD% discount from catalog prices at time of award.
13. Quality Assurance
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13.1. Test and Inspection. It is the Bidder's responsibility to perform all tests and inspections
required by this specification unless otherwise stated in the purchase order, data sheet,
and/or contract. The Bidder may use in the process his/her own facility or any
recognized independent laboratory acceptable to the City of Atlanta. The City of
Atlanta reserves the right to perform any of the tests and inspection requirements
where such tests and inspections are needed to further determine compliance with the
specification. If such testing is needed, Bidder must pay for all testing costs. No
additional specific tests or certifications required beyond general compliance.
13.2. Certification. Material covered by this specification must be manufacturer original
parts or approved by the manufacturer for use in the specified systems. Certification to
this standard must be provided with the Parts and/or Service. It is Bidder's
responsibility to ensure that that all parts and/or services meet industry standards. Full
acceptance of the materials must be subject upon findings of suitability as determined
under Subsection 13.1.
13.3. Sampling. It is the Bidder's responsibility to submit a random sample testing in
accordance with this specification. Material furnished must be identical to the sample
submitted for performance test and must comply with the requirements set forth
herein. If the material does not comply with the requirements of this specification, or
is not identical to the original sample submitted, the Bidder must be required to replace
all such materials at its own expense. This includes all handling charges and
transportation, with the material that does so comply.
13.4. Quality and Quantity Control - A system of test and inspection must be used to ensure
receipt of the quality and quantity of items supplied. Goods will be promptly
unpacked and inspected; any discrepancies from purchase order or supplier invoice
will be reported immediately to the Chief Procurement Officer of the Department of
Procurement.
13.5. Plant and Facility Inspections - The Department of Procurement may require the
Bidder to make their plant and facilities available for inspection or may require
additional information concerning the Bidder's ability to comply with the requirements
of this specification, or its ability to perform in accordance with delivery requirements
and within budget. In addition to the above, Bidder may be required to produce shop
orders and backlog orders documentation. Failure to comply with this requirement
may cause rejection of the bid package.
13.6. Protection - The Bidder must assume all costs arising from the use of patented
materials, devices, or processes incorporated in the materials furnished. The Bidder
further agrees to indemnify and hold harmless the City of Atlanta and its duly
authorized agents from suits of law or actions of any nature for or on account of the
use of any patented materials, equipment devices or processes.
13.7. Travel and Lodging Expenses - The City of Atlanta may require one (1) or more onsite
visits to the Bidder's site to assure Bidder's compliance with the City's requirements
and other applicable requirements. Suppliers must reimburse the City, in accordance
with the City of Atlanta's Code of Ethics provisions, for authorized travel and lodging
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expenses related to such onsite evaluations after the purchase order has been assigned
and occur no later than 30 days after receipt of invoice.
14. Preparation for Delivery
14.1. Packing - Packing must be accomplished in accordance with acceptable commercial
practices for domestic shipments, unless otherwise stated in the Agreement and/or
purchase order. The Bidder must make shipments using the minimum number of
containers consistent with the requirements of safe transit, available mode of
transportation and routing. It is the Bidder's responsibility to determine that packing is
adequate to assure that all materials must arrive at destination in an undamaged
condition ready for intended use.
14.2. Marking - All packages must be identified with the City of Atlanta purchase order
number and the User Department. Sealed packing lists must be affixed to all cartons
showing its content.
14.3. Shipping - The Bidder must follow shipping instructions as stated in the purchase
order or Agreement.
15. Subcontracting. If awarded a contract, the use of subcontractors is permitted. However,
Bidder must: (i) remain responsible for the goods, installation, delivery, and any services
provided by the subcontractor; (ii) remain City's sole point of contact for the goods and/or
services provided under the Agreement; and (iii) be solely responsible for the payment of any
subcontractor.
15.1. Bidder must identify all subcontractors it intends to use in its bid. Failure to disclose
all subcontractors in a bid submission will result in termination of an Agreement if
awarded. Must be disclosed prior to actual onsite work commences.
15.2. All subcontractors must complete the subcontractor Illegal Immigration Reform and
Enforcement Act (IIREA) Form and the completed subcontractor forms must be
included in the Bidder's bid. Must be completed prior to onsite work commencing.
16. Payment Terms. Bidder will provide payment terms of five percent (5%) 10, net 30 calendar
days of invoice price. Otherwise, terms will be net 30 calendar days.
17. Warranty. It is the Bidder's responsibility to submit, at time of shipment, the original
manufacturer's warranty of the goods/material(s) supplied.
18. Guarantee. The material must be guaranteed to be free from defects of construction,
conception, and workmanship for a period of at least 12 months or manufacturer's warranty
whichever is greatest from date of acceptance. Any part or portion found not in accordance
with this specification will be rejected and returned to Bidder at Bidder's expense for
immediate replacement. Warranty claims will be submitted to provider on a separate warranty
form, and the normal response expectation is within (3) three business days.
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SCOPE AND CLASSIFICATION - PART II
REQUIREMENTS
1. GROUPS I - III REQUIREMENTS
1.1. General - All material must be new, suitable for the purpose intended and must be free
of any defects that affect the appearance or impair the service ability of the products.
1.2. Fire and Casualty Hazards - Each bidder must submit proof that the items proposed to
supply under this specification conform to the applicable requirements of Underwriters'
Laboratories, Inc. The listings of the Underwriters' Laboratories, Inc. covering
applicable items must be accepted as evidence that the items conform to these
requirements.
1.2.1. In lieu of listing, the bidder may submit independent proof satisfactory to the
Department of Procurement that the items conform to the published standards.
1.3. Equipment and Safety Requirements
1.3.1. The City has a Safety Program that the Supplier must adhere to when providing
onsite services to the City. Services provided onsite by the Supplier's personnel
must to have completed all OSHA requirements and industry standards. Supplier
personnel may be dismissed at the discretion of the City for any non-conformance.
Supplier must be required to replace dismissed personnel at no additional expense to
the City. Safety Plans must be available upon request.
1.3.2. Supplier must provide written certification that the equipment, parts, and
suppliers provide under this Specification has been amply designed and are a
suitable application for the equipment stated.
1.4. Specific Requirements
1.4.1. Bidder must be a Turblex manufacturer-certified representative or
distributor for the parts for the bid. Bidder must also provide proof
with a certificate or manufacturer letter. If alternate to manufacturer
parts are proposed, they must be equal to the manufacturer parts and
a complete specification sheet and drawings are required,
highlighting any differences to the Manufacturer's parts. If a part is
not identical to the manufacturers and utilized, vendor will be
responsible for any damages to the City, from the use of a non-equal
part.
1.4.2. All parts supplied must be manufacturer-certified or manufacturer
approved for use with the system(s)/equipment by the manufacturer.
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1.4.3. Any service provider must be a manufacturer authorized service
provider for the listed Turblex equipment and provide certificate or
manufacturer letter supporting authorization.
1.4.4. Group IV - Miscellaneous - Vendor must provide straight time
quotation rate per day/per hour, for technician(s) and/or helper
2. APPLICABLE DOCUMENTS, STANDARDS AND SPECIFICATIONS
2.1. The following document(s), standard(s) or specifications must apply:
2.1.1. Material(s), goods, or service(s) covered by this Invitation for Bid
must comply with all Federal Occupational Safety and Health Acts,
FAA Standards, and Georgia Occupational Safety and Health Act
requirements, where applicable and in effect at time of delivery.
ACKNOWLEDGEMENT
Bidder, by and through its authorized representative, acknowledges that it has read and understands
this Invitation for Bid ("IFB") and has submitted all required documents and information in
response to this IFB. Bidder further acknowledges and agrees that if it is awarded a contract,
pursuant to this IFB, Bidder will be bound by terms and conditions of the Contract Documents
which are, collectively, this IFB, Bidder's submitted bid documents, any resulting purchase
order(s) and the City's terms and conditions as provided under an applicable purchase order(s),
and the Agreement.
[Bidder]:
________________________________________________________
Legal Name of Firm
________________________________________________________
Address
________________________________________________________
City State Zip Code
________________________________________________________
Authorized Representative/Print
________________________________________________________
Signature/Title/Date
________________________________________________________
Area Code/Telephone Number /Email
________________________________________________________
COA Supplier ID Number
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