SH-13-PR28751

Location:	North Carolina
Posted:	Nov 21, 2025
Due:	Dec 10, 2025
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Solicitation No:	54-SH-13-PR28751
Publication URL:	To access bid details, please log in.

Solicitation Number:	54-SH-13-PR28751
Project Title:	SH-13-PR28751
Description:	TYPE OF WORK: PROFESSIONAL LAWN AND GROUNDS MAINTENANCE OF REST AREA/WELCOME CENTER/SCENIC OVERLOOK. COUNTY: MADISON – DIVISION 13
Opening Date:	12/10/2025 2:00 PM
Posted Date:	11/21/2025
Status:	Open
Department:	DEPARTMENT OF TRANSPORTATION


Solicitation Number * 54-SH-13-PR28751	Department DEPARTMENT OF TRANSPORTATION	Status Reason Open
Opening Date 2025-12-10T14:00:00.0000000	Posted Date * 2025-11-21T00:30:59.0000000Z	Commodity Code Building and facility maintenance and repair services
Mandatory Conference/Site Visit — —	Special Instructions Mail Responses Only	Solicitation Type * Select RFP IFB RFI
Owner Steven Hussey
Description TYPE OF WORK: PROFESSIONAL LAWN AND GROUNDS MAINTENANCE OF REST AREA/WELCOME CENTER/SCENIC OVERLOOK. COUNTY: MADISON – DIVISION 13

Attachments 54-SH-13-PR28751 Madison I-26 Grounds Proposal 2026.pdf (806.71 KB)

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Bid No. 54-SH-13-PR28751

Madison County Grounds

STATE OF NORTH CAROLINA

DEPARTMENT OF TRANSPORTATION

REQUEST FOR PROPOSAL

DATE AND TIME OF BID OPENING: DECEMBER 10, 2025 AT 2:00 P.M.

BID QUESTIONS:

NOVEMBER 26, 2025 AT 5:00 P.M.

BID PROPOSAL NO.:

54-SH-13-PR28751

WBS ELEMENT NO.:

13RE.105738

COUNTY:

MADISON – DIVISION 13

LOCATION:

I-26 EASTBOUND LANE, SIX (6) MILES EAST OF THE NC/TN

STATELINE AND WESTBOUND LANE SCENIC OVERLOOK

TYPE OF WORK:

PROFESSIONAL LAWN AND GROUNDS MAINTENANCE OF

REST AREA/WELCOME CENTER/SCENIC OVERLOOK

DATE OF AVAILABILITY:

MARCH 1, 2026

COMPLETION DATE:

FEBRUARY 28, 2027

Bid No. 54-SH-13-PR28751

Madison County Grounds

PROPOSAL

FOR THE CONSTRUCTION OF

BID NO. 54-SH-13-PR28751 IN MADISON COUNTY – DIVISION 13, NORTH CAROLINA

NOVEMBER 20, 2025

DEPARTMENT OF TRANSPORTATION,

RALEIGH, NORTH CAROLINA

The Bidder has carefully examined the location of the proposed work to be known as BID NO 54-SH-13-PR28751;

has carefully examined the plans and specifications, which are acknowledged to be part of the proposal, the special

provisions, the proposal, the form of contract; and thoroughly understands the stipulations, requirements and

provisions. The undersigned bidder agrees to bound upon his execution of the bid and subsequent award to him by

the Department of Transportation in accordance with this proposal. The undersigned Bidder further agrees to provide

all necessary machinery, tools, labor, and other means of construction; and to do all the work and to furnish all

materials, except as otherwise noted, necessary to perform and complete the said contract in accordance with the

2024 Standard Specifications for Roads and Structures by the dates(s) specified in the Project Special Provisions and

in accordance with the requirements of the Engineer, and at the unit or lump sum prices, as the case may be, for the

various items given on the sheets contained herein.

The Bidder shall provide and furnish all the materials, machinery, implements, appliances and tools, and perform the

work and required labor to construct and complete State Highway BID NO. 54-SH-13-PR28751, for the unit or lump

sum prices, as the case may be, bid by the Bidder in his bid and according to the proposal, plans, and specifications

prepared by said Department, which proposal, plans, and specifications show the details covering this project, and

hereby become a part of this contract.

The published volume entitled North Carolina Department of Transportation, Raleigh, Standard Specifications for

Roads and Structures, January 2024 with all amendments and supplements thereto, is by reference incorporated into

and made a part of this contract; that, except as herein modified, all the construction and work included in this contract

is to be done in accordance with the specifications contained in said volume, and amendments and supplements

thereto, under the direction of the Engineer.

If the proposal is accepted and the award is made, the contract is valid only when signed either by the Contract Officer

or such other person as may be designated by the Secretary to sign for the Department of Transportation. The

conditions and provisions herein cannot be changed except over the signature of the said Contract Officer or Division

Engineer.

The quantities shown in the itemized proposal for the project are considered to be approximate only and are given as

the basis for comparison of bids. The Department of Transportation may increase or decrease the quantity of any

item or portion of the work as may be deemed necessary or expedient.

An increase or decrease in the quantity of an item will not be regarded as sufficient ground for an increase or decrease

in the unit prices, nor in the time allowed for the completion of the work, except as provided for the contract.

Bid No. 54-SH-13-PR28751

Madison County Grounds

TABLE OF CONTENTS

PROJECT SPECIAL PROVISIONS

Project

Bid Questions

Eligibility to Bid

Prequalification

Contract Time and Completion Date

Performance Guarantee

Authority of the Engineer

Award of Contract

Insurance

Contract Cancellation Policies

Legal Relations and Responsibility to Public

Name and Location of Facilities

Terms and Definitions

Project Pre-Work Conference

Personnel Requirements

General Requirements

Safety Precautions

Maintenance of Grounds

Lawns

Plantings

Pesticide Usage

Clean Up

Damages

Department Responsibilities

Performance of Work

Standard Compensation Reduction Schedule for each Rest Area Site

Rest Area Non-Compliance Notification

Compensation & Basis of Payment

Use of Rest Areas

Laws

Supervisor’s Weekly Work Report

Contractor National Criminal Background Check Certification

PAGE NO.

INSTRUCTIONS TO BIDDERS

Bid Proposals

Preparation and Submission of Traditional Paper Bids

Opening of Bids

PAGE NO.

BID SUBMITTAL PACKAGE

Cover Sheet

Contract Bid Form

Contractor’s Information

Operations Plan

Listing of MBE/WBE Subcontractors

Contractor's Work Experience and References

Contractor’s NCDA Pesticide License

Execution of Bid

Bid Submittal Package Checklist

PAGE NO.

Bid No. 54-SH-13-PR28751

Madison County Grounds

PROJECT SPECIAL PROVISIONS

PROJECT

Madison County Rest Area/Welcome Center (single) on Eastbound Lane, and Scenic Overlook on Westbound

Lane, on I-26, Six (6) Miles East of the North Carolina/Tennessee Stateline.

SCOPE OF CONTRACT

The N.C. Department of Transportation (hereinafter referred to as “Department”) is seeking the services of a

landscape/grounds maintenance company to provide professional rest area lawn and grounds maintenance consisting

of but not limited to labor, supervision, equipment and supplies as specified herein. The intent of these specifications

and requirements is to state and define the terms and conditions under which the Contractor shall provide the

management, supervision, and manpower capable of performing work at the highest standards of horticultural

excellence necessary to provide these services in a professional and workmanlike manner. This document is intended

as a benchmark of the Department’s minimum standards for rest area lawn and grounds maintenance.

The Department places significant value on the safety and treatment of travelers who visit rest areas. All travelers

are to be treated as customers and the Contractor shall emphasize safety and customer service at all times. The

provisions of the services required as part of this solicitation ultimately reflect upon the Department and the State of

North Carolina as a whole. This proposal, as written, is to be binding by the State and the Contractor.

MANDATORY PRE-BID

Please be advised that any references in the RFP to pre-bid language will not apply as a pre-bid will not be held for

this contract. If bidders have questions, they will be addressed in an addendum. The Bidder is encouraged to make

his/her own observations of the site to determine the items identified in this contract as the Contractor's

responsibility.

BID QUESTIONS

Purpose: Upon review of the bid documents, bidders may have questions to clarify or interpret the bid in order to

submit the best bid possible. To accommodate the Bid Questions process, bidders shall submit by email any such

questions no later than November 26, 2025 at 5:00 PM. A response to bidder questions will be in the form of an

addendum.

Instructions: Written questions shall be emailed to Steve Hussey sthussey@ncdot.gov by the date and time

specified above. Bidders will enter “54-SH-13-PR28751 – Questions” as the subject for the email. Questions

received prior to the submission deadline date, the State’s response, and any additional terms deemed necessary by

the State will be documented and included in an addendum to be posted on Connect NCDOT:

https://connect.ncdot.gov/letting/Pages/Roadside-Environmental.aspx and on the electronic Vendor Portal

(eVP), https://evp.nc.gov. No information, instruction or advice provided orally or informally by any State

personnel, whether made in response to a question or otherwise in connection with this RFP, shall be considered

authoritative or binding. Bidders shall be entitled to rely only on written material contained in an Addendum to this

RFP.

The Contractor must sign the addendum signature page(s) where indicated and the entire addendum should be

returned with the bid package. Please return the entire addendum, but failure to return the executed signature

page(s) of the addendum may result in disqualification of bid.

ELIGIBILITY TO BID

Only Bidders who have a current and valid North Carolina Ground Applicator Pesticide License,

subclassification in Ornamental and Turf Pest Control, issued by NCDA in Bidder’s (an actual employee of

the company) name and company name, at bid opening will be considered eligible to bid on this project. A

Bid No. 54-SH-13-PR28751

Madison County Grounds

bid received from a Bidder who does not have a current and valid license issued by NCDA (an actual employee of

the company) will be rejected as an irregular bid and will not be considered for award. If the licensee is not the

Bidder then proof must be given that the licensee is an actual employee of the company.

PREQUALIFICATION

The Department encourages and promotes the growth, development, and continuation of competent Contractors

that can perform the work necessary under this contract. The Department’s procurement process is built on the

principle of competition. The Department believes that the specifications and requirements under this contract are

reasonable to satisfy the need for services requested, but are not unduly restrictive, in order to encourage

competition in the open market. In furtherance of these principles, bidders are not required to be prequalified for

this contract. All references to “prequalification” of bidders are hereby waived for this contract.

CONTRACT TIME AND COMPLETION DATE

The date of availability for this contract will be March 1, 2026. The completion date for this contract is one (1)

year from date of availability.

This project is to be awarded, if the award is to be made in the discretion of the Department, within thirty (30) days

after the opening of bids.

Extension of Contract: At the sole option and discretion of the contracting agency, North Carolina Department of

Transportation (NCDOT), and upon written notification, this contract may be extended for four (4) additional

periods, one (1) year each, unless a shorter time is mutually agreed upon by the parties, (maximum of five (5) years

total), to include leap year when applicable. Extensions for additional term(s) are not guaranteed. Upon receipt of

notification, the Contractor will be given fifteen (15) days to reply as to acceptance or rejection of an extension. If

a reply is not received from the Contractor within fifteen (15) days, NCDOT reserves the right not to extend. Each

line item bid price for “Provide Professional Lawn and Grounds Maintenance” will be increased for each one (1)

year extension by one (1) percent of the current price. Each line item bid price for Furnish and Apply landscape

materials will not be subject to the one (1) percent price increase. No changes in the terms, conditions, etc. of this

contract will be made when an extension to the contract is implemented. The Contractor will be notified ninety

(90) days before expiration of the contract if NCDOT chooses not to offer an extension.

This project is being let in accordance with G.S. 136-28.1.

NOTE: In order to extend the contract, proof of insurance coverage must be received by the Department's

Purchasing Office thirty (30) days prior to the expiration of the current contract.

PERFORMANCE GUARANTEE

For this project, the contract payment bond will be waived. In lieu of a contract performance bond, a performance

guarantee will be required.

For the first year of this contract, the Contractor agrees to a Performance Guarantee consisting of five (5)

per cent less than the amount of the line item bid price for “Provide Professional Lawn and Grounds

Maintenance”. This is the amount of monthly compensation before any non-compliance or performance

deductions. The Performance Guarantee will not be deducted for extensions and will be refunded without interest,

pending the project site review, by the Contracting Agency at the end of the initial contract unless an extension has

been effected in which case the Performance Guarantee will be refunded at the completion of the final contract

extension. In cases of default, the Performance Guarantee will not be refunded to the Contractor.

QUANTITIES ESTIMATED

The quantities for Furnish and Apply landscape materials shown on the itemized bid form are considered to be

approximate only and are given as the basis for comparison of bids. For accounting purposes only a purchase order

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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SH-13-PR28751

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