Chromebooks SY27

Location:	Mississippi
Posted:	Apr 21, 2026
Due:	Apr 29, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Solicitation No:	173-20260407135103 OSSD
Publication URL:	To access bid details, please log in.

Procurement Details

Smart Number	173-20260407135103 OSSD	Advertised Date	04/21/2026 5:00 PM
RFx #	3170035575	Submission Date	04/29/2026 2:00 PM
RFx Status	Open	Major Procurement Category	INFORMATION TECHNOLOGY (IT)
RFx Opening Date	N/A	Sub Procurement Category	EQUIPMENT - TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	The Ocean Springs Board of Trustees invites you to participate in an RFQ-No Price Bid by submitting a proposal for Chromebooks SY27. This will be a reverse auction bidding process. This invitation will be advertised in the Sun Herald, and specifications a

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
20454	CPU Micro-Handheld

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments
RFQ-Chromebooks SY27 Reverse Auction.pdf

Attachment Preview

Invitation to Submit RFQ - No Price

Chromebooks SY27

The Ocean Springs Board of Trustees invites you to participate in an RFQ-No Price Bid by

submitting a proposal for Chromebooks SY27. This will be a reverse auction bidding process. This

invitation will be advertised in the Sun Herald, and specifications and guidelines may be obtained

by visiting www.ossdms.org, www.centralauctionhous.com, or by visiting the Ocean Springs

School District Business Office, 2300 Government Street, Ocean Springs, Mississippi, 39564.

Official Bid Documents may be downloaded, and electronic bids may be submitted at

www.centralauctionhouse.com. For questions relating to the electronic bidding process, please

call Central Bidding at 225-810-4814. Electronic submittal of proposals is not required, but is

encouraged.

Bid & Implementation Timeline:

Posting of Bid Notice to the State Bid Bank

April 12, 2026

First Publication of the Bid Notice by the Newspaper

April 12, 2026

Second Publication of the Bid Notice by the Newspaper

April 19, 2026

Last Day to Submit Questions

April 21, 2026, 1:00 PM CST

Bidder Specification Response Form Return Deadline

April 29, 2026, 2:00 PM CST

Email to Qualified Bidders

May 5, 2026

Reverse Auction-Chromebooks

May 8, 2026, 10:00 AM CST

Recommendation to the BOT

May 12, 2026

RFQ-No Price may be submitted electronically by contacting Central Bidding at 225-810-4814 and

setting up an account, via delivery service of your choosing, or by hand delivering to the Ocean

Springs School District Business Office, 2300 Government St., Ocean Springs, MS 39564.

RFQ-No Price submissions are to be in a sealed envelope clearly marked: RFQ-No Price

Chromebooks SY27 and returned no later than 2:00 p.m. CST, April 29, 2026, at which time

submissions will be opened in the Ocean Springs School District Business Office located at 2300

Government Street, Ocean Springs, MS 39564. Late submissions will not be accepted.

Purpose and Need

Ocean Springs School District (OSSD) is seeking sealed qualifications from authorized and

qualified vendors to purchase 2,000 Chromebook devices as part of the Ocean Springs High

School refresh program. Vendors should bid as specified, with no alternates. Vendor shall warrant

that the devices and other items shall be delivered new and not as a “used, substituted, rebuilt,

refurbished, or “reinstalled” product. OSSD is not requesting protective cases for these devices in

RFQ Chromebook SY27 1

this RFQ. Equipment must be delivered on or after July 1, 2026, and no later than July 10,

2026.

Scope of Work

The selected vendor will be responsible for the following:

A. Supply and Delivery:

a. Provide 2,000 Chromebooks that meet or exceed the Chromebook specification as

outlined below.

b. Arrange and manage the delivery of Chromebooks to the Ocean Springs High

School, 6701 Old Spanish Trail, Ocean Springs, MS 39566.

c. Liftgate is required; there is no delivery dock at this location.

B. White Glove Services, including:

a. Application of the District-supplied OSSD tag number before delivering

b. Enrollment into the District’s Google G-Suite Console before delivery

c. Inventory spreadsheet delivered before delivery, which includes:

d. Asset Number

e. Serial Number

f. Asset Description

g. Asset Model Number.

h. Eco Container Shipping Boxes are required. It is the Vendor’s choice of what type of

eco-friendly shipping container to use. This is requested to reduce the OSSD

man-hours necessary to put the equipment into service.

Specifications - Refurbished equipment WILL NOT be considered.

The brand-new Chromebooks should meet or exceed the following specifications:

● Processor: Intel N-series (N150/ up to 3.6ghz)

● UHD Graphics

● ChromeOS (latest version)

● RAM: 8GB

● Storage: 64GB SSD

● Google Enterprise Upgrade

● Display: 11.6” (non-touch screen) or greater display

● Battery Life: 50WHrs, 3S1P, 3-cell Li-ion, Long-life rechargeable lithium polymer battery.

● Operating System: Chrome OS (latest stable version)

● 802.11a/b/g/n/ac/ax (Wi-Fi 6E), Bluetooth 5.3

● Ports: 2x USB 3.2 Gen 1 Type-A up to 2x USB 3.2 Gen 1 Type C support display/power

delivery, 1x 3.5mm Combo Audio Jack

● 1x HDMI 1.4

● Integrated Webcam and Microphone

● Touchpad

● US MIL-STD 810H military-grade standard

RFQ Chromebook SY27 2

● 45W power adapter

● Warranty:

o 4-year ADP warranty for all device components. (including the battery)

o Protective cases should not be required to satisfy warranty requirements

o Self-Service case management system

o Accidental damage coverage-No Case Required

Instructions to Bidders and Bid Conditions

● RFQ-No Price submissions are due and will be opened at 2:00 p.m. CT, April 29, 2026, in

the OSSD Business Office, 2300 Government Street, Ocean Springs, MS 39564. RFQ-No

Price submissions may also be submitted electronically at www.centralauctionhouse.com.

Submissions are to be in a sealed envelope, clearly marked: RFQ-No Price Chromebooks

SY27.

● Vendors who are deemed qualified to participate in a reverse auction will be notified on

May 5, 2026, via email.

● The reverse auction will take place on May 8, 2026, at 10:00 a.m. CT.

● The BOT reserves the right to reject any submissions either in whole or in part, or to reject

a bid which is in any way incomplete or irregular, and to waive informality or waive any part

thereof.

● Bid price to remain firm until October 1, 2026.

● OSSD may terminate the contract, in whole or in part, in the event funding is either

prorated or otherwise no longer available.

● The scope of this contract may be scaled up or down to meet funding guidelines with

OSSD’s budget.

● Any questions should be emailed to the Chief of Instructional Technology, Doyle Reid,

dreid@ossdms.org; Jessica Toland, Purchasing Specialist, jtoland@ossdms.org; and Amy

Armata, aarmata@ossdms.org.

● Answers to questions will be posted as a Q&A or Addenda on the following websites:

www.ossdms.org and www.centralauctionhouse.com.

● OSSD is exempt from Mississippi sales tax and most Federal taxes. Exemption certification

information appears on all purchase orders issued by the district.

● Any licenses or permits that may be required to perform any of the work or to provide any

equipment anticipated by this request for bids shall be obtained by and at the expense of

the service provider. Evidence of any required licenses or permits shall be provided to

OSSD upon request.

● Any fines or penalties levied by any governmental entity for conduct by the service

provider in connection with the work contemplated by this request for bids shall be paid

for by the service provider.

● This project will be a deliverable-based engagement

● All equipment and work will be in accordance with specifications and funding deemed

acceptable by OSSD.

RFQ Chromebook SY27 3

Bidder Qualifications and Bid Format

Specification Response Form: The purpose of the Ability to Perform Form is so that the potential

vendor can provide the detailed information that we require, and so that you can tell us exactly

what you are proposing to meet our specifications. With the Specification Response Form, we

determine beforehand if you meet the specifications. If you do, you can then bid, through the

auction process, on the equipment and services you proposed within the Ability to Perform Form.

Reverse Auction Process: This is a process where you register with Central Bidding at least 5

days before the reverse auction to receive the required credentials. When bidding opens, you

can submit your bid for the equipment and services you proposed in the Specification Response

Form.

Timing of the Reverse Auction and anti-snipping: The reverse auction will open at 10:00 a.m. CT,

with a 20-minute bidding window. Anti-Snipping mechanism enabled during this bid.

RFQ Chromebook SY27 4

Official Proposal Form: Chromebooks SY27

Complete this form and submit it with the necessary backup documentation.

Manufacturer Name-List

Model Name-List

Circle Y/N

Deviation From Specification?

Y/N

Include all backup documents for review

Ability to Perform:

Include the following information in your submission. See the Scope of Work and Chromebook

Specification listed above.

● Vendor must describe the device support model.

● Vendor must provide a copy of or a detailed statement of the standard manufacturer

warranty terms and conditions for Chromebook devices.

● Vendor must provide details of accidental damage protection, i.e., how many, how often,

and what is not covered.

● If different from the Chromebook manufacturer's warranty, Vendor must provide a copy

and a detailed statement of the battery warranty.

● If different from the Chromebook manufacturer's warranty, Vendor must provide a copy

and a detailed statement of the power charger warranty.

● Vendor must provide ordering procedures.

● Confirm that the unit cost will be all-inclusive, including services, delivery, warranty, White

Glove Service, spreadsheet, Google license, and equipment. Yes____ No____

● Confirm that the specifications meet and or exceed the minimum requirements. Yes____

No____

● Confirm that the application of a protective case is NOT required for warranty or accidental

damage protection coverage. Yes____ No____

● Confirm that a 4-year manufacturer warranty is included with your Proposal Form. Yes____

No____

● The name of the Vendor and the address of the Vendor's principal place of business. If

different, the address of performance of the proposed contract.

● Number of years of experience.

● Will your company provide a dedicated service account manager for this contract as

specified? Yes____ No____ Provide name, their working location/address, and contact

information.

● References: Give at least five (5) local school districts of similar size and scope. List school

accounts first. Preferably current accounts or within the last three (3) years. Include the

school name, contact name, address, telephone number, and email.

● 7Other Required Information / Documentation:

RFQ Chromebook SY27 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Chromebooks SY27

Attachment Preview

See also