Sealed bids/proposals for a turn-key VOIP (Voice over IP) and IP (Internet Protocol) Intercom system

Location:	Mississippi
Posted:	Apr 21, 2026
Due:	Apr 24, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	58 - Communications, Detection and Coherent Radiation Equipment D - Automatic Data Processing and Telecommunication Services
Solicitation No:	110-20260402170529 HPSD
Publication URL:	To access bid details, please log in.

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HATTIESBURG PUBLIC SCHOOL DISTRICT

PUBLIC NOTICE

INVITATION FOR BIDS

VOIP AND IP INTERCOM RFP

BID NUMBER: 26-016

Sealed bids/proposals for a turn-key VOIP (Voice over IP) and IP (Internet Protocol) Intercom

system will be received by the Hattiesburg Public School District up to and no later than 10:00

A.M. April 24, 2026, in the office of the Superintendent, 301 Mamie Street, Hattiesburg, MS. The

latest version of the Request for Proposals (RFP) can be obtained by visiting the technology bid

section of our website which can be reached at the following location

https://www.hattiesburgpsd.com/departments/technology/technology-bids.

Bids will be opened at 10:00 A.M., April 24, 2026 in the office of the Superintendent, 301 Mamie Street,

Hattiesburg, MS. Bids must be submitted in a sealed envelope clearly marked as follows:

“2026 VOIP and IP Intercom RFP”

HPSD Bid #: 26-016

Attn: Edith Stallings

Bid Opening: April 24, 2026

Envelopes not so marked will not be considered.

A mandatory vendor walkthrough/vendor conference will be performed on all sites on Monday, April 13,

2026 and, if needed, Tuesday, April 14, 2026 beginning at 9 A.M. Any potential bidders must attend a

walkthrough or make arrangements for an additional walkthrough with the HPSD department of

technology.

The contract will be awarded to the lowest and best bidder. The Hattiesburg Public School District (HPSD)

has the right to accept or reject any or all bids. Published by the order of the Hattiesburg Public School

District.

All proposals must be submitted through the Central Bidding website or to the HPSD Office of the

Superintendent. Submissions to the HPSD Office of Superintendent should include two printed copies

and two digital copies, via thumb drives by the date and hour specified. No fax or email copies will be

accepted.

Director of Technology - Ryan Bush (Technical Questions)

Ryan.Bush@hattiesburgpsd.com

Account Supervisor - Edith Stallings (Bid Related Questions)

Edith.Stallings@hattiesburgpsd.com

Publish:

Hattiesburg Public School District

Office of the Superintendent

301 Mamie Street

Hattiesburg, MS 39401

2026 VOIP and IP Intercom

The Hattiesburg Public School District, also referred to as HPSD, reserves the right to reject

any and all proposals, in part or in whole, and to waive irregularities and informalities in

the submittal and evaluation process to determine the proposal most beneficial to the

district.. This RFP does not obligate HPSD to pay any costs incurred by respondents in the

preparation and submission of a proposal. Furthermore, the RFP does not obligate HPSD to

accept or contract for any expressed or implied services.

Bids must comply with the specifications provided. The Hattiesburg Public School District

reserves the right to amend the specifications, as necessary, and agrees to notify all having

requested bid packets. The contract will be awarded to the lowest and best responsible

bidder. Following evaluation of the proposals, Hattiesburg Public School District may

conduct additional interviews and may request additional information from one or more

providers.

Bid evaluation will include, but is not limited to, total cost of ownership, pricing granularity,

equipment features, management software features, vendor proximity, vendor references,

and compatibility with our existing systems.

Purpose

The HPSD is requesting proposals for the purchase, installation, and deployment of a

turn-key, IP-Based, and on-premise, VOIP and Intercom systems for district wide

communication and location based notification.

Project Background

The HPSD is a public-school district in Hattiesburg, MS located in the City of Hattiesburg.

The District employs over 500 teachers, administrators, auxiliary, and non-instructional

staff and serves approximately 3800 students.

HPSD is seeking to replace its cloud hosted PBX system district-wide (all locations) and its

analog intercom system at all school sites. The district would like a PBX system that is

hosted on-premises via either a hardware or virtual appliance. The district would like a

notification suite of software that integrates with the PBX for easy notification and

communication with district classrooms and paging zones via either hardware or software

appliance/servers.

Schools (Intercom and Phones):

● Hattiesburg High School (301 N Hutchinson Ave)

● N.R. Burger Middle School (174 W.S.F. Tatum Blvd)

● Hattiesburg Steam Academy (176 W.S.F. Tatum Blvd)

● Thames Elementary School (2900 Jamestown Rd)

● Woodley Elementary School (2006 O’Ferral St)

● Rowan Elementary School (500 Martin Luther King Ave)

● Grace Christian Elementary School (2207 W 7th St)

● Hawkins Elementary School (526 Forrest St)

● Lillie Burney Learning Center (901 Ida Ave)

Support Sites (Phones Only):

● District Office (301 Mamie St)

● Maintenance (244 Dauphine St)

● Warehouse (701 Broadway Dr)

● Technology (516 Forrest St)

Scope of Work

The HPSD is requesting proposals for installation and configuration of an on-premise PBX

system including but not limited to, phones, licenses, software, servers, server software,

integrations, PRI Trunks, porting, and other required supported material to support the

system. Such a solution shall be used to enable communication between all HPSD sites and

outside callers. All hardware, software, installation, and training necessary to control the

system, including but not limited to, servers, cabling, networking equipment, licenses, and

upgrades, shall be included within any proposed solution.

The District currently has 510 active phones split between the following layout.

Classroom Phone (4 programmable buttons):

Administrative Phone (8 programmable buttons):

The District requires that any proposals meet or exceed the current layout.

The HPSD is also requesting proposals for the installation and configuration of an IP-Based

intercom system, including but not limited to, two-way speakers, one-way speakers, horns,

call buttons, cabling, servers, networking equipment, licenses, and upgrades.

The district requests that proposals contain separate intercom pricing for each site as well as a

combined cost for all sites on the summary page (Appendix A). If there is a shared piece of

equipment (server, software), those items shall be included on a separate pricing for District

Office.

Site maps are available upon request and will be given at walkthrough. Speaker counts and

cabling needs will be determined at MANDATORY walkthroughs on Monday, April 13 and, if

needed, Tuesday, April 14, starting at Hattiesburg High School at 9A.M..

The district has personnel with familiarity of several solutions and would like the following or

equivalent solutions:

Phones:

PBX System: Fortivoice

Administrative Phone: Fortifone FON-380B

Classroom Phone: Fortifone FON-280B

Intercoms/Notifications:

Software: Revolution Notification Platform

Classroom Wall Speaker: Algo 8180

Classroom Ceiling Speaker: Algo 8188

External Horn Speaker: Algo 8186

Visual Notifier: Algo 8128 IP Visual Alerter

The criteria for what makes a product equivalent is listed in Appendix F.

The equipment shall meet or exceed the minimum specifications for ALL projects unless

otherwise stated. Any catalog, brand name, or manufacturer’s reference here is descriptive

and not restrictive. Such reference is intended to indicate type and quality desired. The district

reserves the right to increase or decrease quantities based on the needs of the district at the

time of project implementation, pending board approval, and within budget constraints.

Networking Equipment:

Any additional switch must be an Aruba 6200CX Campus Series Switch with accompanying

7-year Aruba Central licensing. Any additional switching must come with SFP/SFP+ or DAC

stacking cables to support integration into the existing VSF stack.

Cabling:

● CAT 6 ethernet cables, plenum rated if applicable to location.

● Cable/Wire management along pathways/raceways.

● All exposed cabling shall be protected from outdoor elements by conduit provided and

installed by the vendor as a part of the proposal.

● Any additional fiber needed must be SM 6-strand.

Installation:

● Equipment and cables tested, and results documented

● Hard-copy documentation to include, but is not limited to, pathways, tests, labels, etc.

● Labeling convention will meet specifications outlined by the district; determined prior

to installation

● Disposal of materials and/or clean-up of District affected facilities

● Any ceiling tiles opened for work access are to be replaced by the end of day.

● Minimum interruption of teaching.

● No interruption of testing whatsoever.

● Loud work such as hammer-drilling should be limited to non-disruptive hours.

Support/Maintenance:

● Replacement hardware in the event of failure. Failure of any hardware that was

approved for reuse during the walkthrough will be at the district’s expense.

● On-site installation of replacement of any and all hardware or equipment

● After-hours support is not a requirement.

● Contracts are sought for a block of hours to be billed on an “as needed” basis. The

district would like to consider blocks to include service outside of the normal warranty

period that includes, but is not limited to, replacement hardware, network engineering

support, reinstallation services, and general technical support. The district would not

be responsible or charged for hours not used by the district.

Other Information for Bidders

The vendor will be required to deliver any equipment which requires an asset tag by state law

to the HPSD Technology Department for asset tagging before installation unless otherwise

notified in writing by the District.

District Provided Information

The District will provide:

● Any technical information on current or planned systems

● Interviews with any staff member in the technology department

● Scheduled facility tours/site surveys if necessary

● One point of contact, Ryan Bush (Ryan.Bush@hattiesburgpsd.com)

● Maps will be provided at On-Site walkthrough or by request via Email

Facility Tours/Site Surveys

For installation estimate purposes, bidders are required to attend at least one on-site tour of

the district facilities. Mandatory On-site visits have been pre-scheduled for Monday, April 13

and, if needed, Tuesday, April 14. Available maps will be provided at site walkthrough.

Installation and Configuration

Install, wire, and connect equipment at each site. Configure each component in coordination

with the HPSD Technology Department to provide the agreed upon services. The vendor shall

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	110-20260402170529 HPSD	Advertised Date	04/21/2026 5:00 PM
RFx #	3170035573	Submission Date	04/24/2026 10:00 AM
RFx Status	Open	Major Procurement Category	PERSONNEL SERVICES NON-IT
RFx Opening Date	N/A	Sub Procurement Category	PERSONNEL SERVICE - NON-TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	Sealed bids/proposals for a turn-key VOIP (Voice over IP) and IP (Internet Protocol) Intercom system will be received by the Hattiesburg Public School District up to and no later than 10:00 A.M. April 24, 2026, in the office of the Superintendent, 301 Mam

PRODUCT CATEGORY	PRODUCT DESCRIPTION
91577	Serv ComMediTeleLong