2026-193-PR REQUEST FOR PROPOSALS Library/Museum Room Roof Replacement

MORROW COUNTY | REQUEST FOR PROPOSALS 2026-193-PR
MORROW COUNTY, OREGON
REQUEST FOR PROPOSALS
Library/Museum Room Roof Replacement
Solicitation No. 2026-193-PR
Project Location 444 N. Main Street, Heppner, Oregon 97836
Proposal Deadline September 24, 2026, at 2:00 p.m. Pacific Time
Encouraged; must be completed before the proposal
Site Visit
deadline
Site Contact Tony Clement | 541-240-1791
Submission 215 NE Main Ave., Irrigon, OR 97844
Public improvement; Oregon prevailing wage requirements
Project Type
apply
1. Invitation and Project Overview
Morrow County invites qualified, licensed roofing contractors to submit proposals to furnish
all labor, supervision, materials, equipment, permits, safety controls, temporary protection,
disposal, and incidentals necessary to replace the roof serving the Library/Museum Room at
444 N. Main Street, Heppner, Oregon 97836.
The County does not have an engineer's estimate or a complete engineered design for this
work. Proposers are responsible for field verification and must provide a complete, itemized
cost proposal, quantities and assumptions, a description of the proposed roofing system, and
all exclusions. The intent is to award a complete and watertight roof replacement based on
best value to the County.
2. Solicitation Schedule
RFP issued / first
August 25, 2026
advertised
Deadline for site visit Before September 17, 2026, at 2:00 p.m. Pacific Time
Deadline for written
September 17, 2026, at 2:00 p.m. Pacific Time
questions
Addenda issued, if
https://www.morrowcountyor.gov/rfps
needed
Proposals due September 24, 2026, at 2:00 p.m. Pacific Time
Library/Museum Room Roof Replacement | Draft for County Review

MORROW COUNTY | REQUEST FOR PROPOSALS 2026-193-PR
RFP issued / first
August 25, 2026
advertised
Anticipated notice of
TBD
intent to award
Anticipated notice to After contract execution, bonds, insurance, and required
proceed filings
Final Completion
June 30, 2027
Date
3. Site Visit and Existing Conditions
A site visit is strongly encouraged so proposers can verify roof dimensions, access, staging
constraints, existing roofing conditions, drainage, flashing, penetrations, adjacent
construction, and protection needs. To schedule a visit, contact Tony Clement at 541-240-
1791. Any visit must be completed before the proposal deadline.
* Proposers must take their own measurements and confirm all quantities and conditions
affecting the work.
* Statements by County personnel during a site visit do not change the RFP. Only a
written addendum issued by the County may modify the solicitation.
* Discovery of concealed or differing conditions after award will be handled only through
the written change-order process.
* The contractor must coordinate access and keep the occupied facility weather-tight,
secure, and safe throughout construction.
4. Scope of Work
The selected contractor shall provide a complete roof replacement system appropriate for
the existing structure and local conditions. The final contract scope will incorporate the
accepted proposal, clarifications, and any negotiated refinements.
4.1 Investigation, Measurements, and Submittals
* Field-measure the roof area, perimeter, transitions, curbs, drains, scuppers, gutters,
downspouts, penetrations, and tie-ins.
* Document the existing assembly and identify the proposed removal and replacement
approach.
* Provide manufacturer product data, system specifications, color/finish selections,
installation requirements, and proposed warranty before ordering materials.
* Identify permits, inspections, engineering, or code-related work included in the
proposal. Do not assume the County will obtain contractor-required permits.
4.2 Demolition and Preparation
* Protect the building, museum/library contents, occupants, landscaping, paving, and
adjacent improvements from water, dust, debris, and damage.
Library/Museum Room Roof Replacement | Draft for County Review

MORROW COUNTY | REQUEST FOR PROPOSALS 2026-193-PR
* Remove and lawfully dispose of existing roofing materials and associated components
to the extent required for the proposed system.
* Inspect exposed substrate/decking and promptly document deterioration or unsafe
conditions.
* Prepare substrates in accordance with code and roofing-manufacturer requirements.
Include an allowance and unit prices for deck repairs as shown in the cost schedule.
* Provide temporary dry-in and emergency weather protection whenever the existing roof
is opened.
4.3 New Roofing System
* Provide a complete roofing assembly suitable for the existing building, including
underlayment, vapor/air control layers where required, insulation or cover board where
proposed or required, membrane/shingles/panels, adhesives or fasteners, and all
accessories.
* Provide positive drainage and properly integrate all valleys, edges, transitions,
penetrations, curbs, drains, scuppers, gutters, and downspouts.
* Replace or modify flashings, counterflashings, edge metal, pipe boots, sealants, and
related sheet metal needed for a watertight installation.
* Meet applicable building, fire, energy, wind-uplift, and manufacturer requirements.
Identify any exceptions or design assumptions in the proposal.
* Use materials from compatible systems and install them so the manufacturer's
specified warranty is available to the County.
4.4 Closeout
* Remove debris, equipment, surplus materials, and temporary protections; leave the
site clean and undamaged.
* Complete final inspection and correction of punch-list items.
* Provide warranties, product data, color information, maintenance instructions,
photographs of concealed work, permit sign-offs, and lien/claim releases required for
final payment.
* The contractor shall complete all construction, punch-list corrections, inspections,
cleanup, and required closeout documentation no later than June 30, 2027.
5. Contractor Responsibilities and Minimum Qualifications
* Hold an active Oregon Construction Contractors Board license appropriate for the work
and remain eligible to receive an Oregon public works contract.
* Use experienced roofing supervision and installers trained or approved for the
proposed system.
* Obtain and maintain all required business licenses, permits, certifications, and
registrations.
* Comply with OSHA requirements and provide a site-specific safety plan, fall protection,
barricades, and daily housekeeping.
* Coordinate work to minimize disruption to County operations and immediately repair
damage caused by the contractor or subcontractors.
Library/Museum Room Roof Replacement | Draft for County Review

MORROW COUNTY | REQUEST FOR PROPOSALS 2026-193-PR
* Verify that subcontractors are properly licensed, eligible, insured, and compliant with
public works requirements.
6. Public Improvement and Prevailing Wage Requirements
This project is designated as a public improvement and a public works project. The
contractor and every subcontractor shall comply with all applicable provisions of ORS
chapters 279A and 279C, including ORS 279C.800 through 279C.870, applicable BOLI
administrative rules, and all requirements stated in the final contract documents.
* Workers must be paid not less than the applicable Oregon prevailing wage rate for the
type of work performed. If federal Davis-Bacon requirements also apply, workers must
be paid not less than the higher applicable state or federal rate.
* The applicable BOLI prevailing wage rate publication and amendments are those in
effect when the initial specifications are first advertised. The County will identify and
attach or incorporate the controlling publication before release.
* The contractor and subcontractors must file a public works bond with the Oregon
Construction Contractors Board before beginning work unless a statutory exemption
applies, and must provide required notices of any claimed exemption.
* The contractor must submit certified payroll reports and other records in the form and
at the intervals required by law and the contract.
* The contractor must comply with applicable overtime, posting, recordkeeping, and
PWR fee requirements.
* The County may withhold payment for missing or deficient certified payroll reports or
other noncompliance as permitted by law.
Official BOLI prevailing wage information:
https://www.oregon.gov/boli/employers/pages/prevailing-wage.aspx
7. Proposal Content and Organization
Submit a concise proposal in the following order:
1. Cover Letter. Identify the legal business name, address, primary contact, telephone,
email, Oregon CCB number, and authorized signer.
2. Project Understanding and Approach. Describe existing-condition assumptions,
proposed roof system, removal and installation approach, protection of the occupied
facility, quality control, and closeout.
3. Itemized Cost Proposal. Complete the pricing schedule in Section 8 and state all
quantities, unit costs, allowances, taxes, fees, assumptions, and exclusions. Prices
must include prevailing wage labor.
4. Schedule. State the anticipated mobilization date, material lead time, construction
duration, and proposed substantial-completion date. The proposed schedule must
demonstrate that all work, including punch-list corrections and closeout requirements,
will be fully completed no later than June 30, 2027.
5. Qualifications and Experience. Describe at least three similar roof projects completed
within the last five years, preferably on occupied public or historic/cultural facilities.
6. Project Team and Subcontractors. Identify the project manager,
superintendent/foreman, key trades, and known subcontractors.
Library/Museum Room Roof Replacement | Draft for County Review

MORROW COUNTY | REQUEST FOR PROPOSALS 2026-193-PR
7. Warranties. State contractor workmanship warranty and manufacturer material/system
warranty, including term, coverage, exclusions, and inspection requirements.
8. Compliance and Certifications. Complete and sign the certifications in Section 11 and
acknowledge all addenda.
Library/Museum Room Roof Replacement | Draft for County Review

MORROW COUNTY | REQUEST FOR PROPOSALS 2026-193-PR
8. Itemized Cost Proposal Form
Proposer shall complete every line. Enter "Included" when a cost is included elsewhere and
identify the related line; enter "$0" only when no charge applies; enter "N/A" only when the
item is demonstrably inapplicable. Attach a more detailed estimate if helpful. All pricing must
include prevailing wage labor and all costs necessary for complete performance.
Unit Extended
No. Item Qty.
Cost Cost
Mobilization, supervision, project
1 $
management, and temporary facilities
Permits, inspections, engineering, and
2 $
submittals included by proposer
Access, lifts, scaffolding, fall protection,
3 $
barricades, and site controls
Protection of building, occupants,
4 museum/library contents, and adjacent $
property
Existing roof removal / tear-off (state
5 $
assumed square footage and layers)
6 Disposal, hauling, and tipping fees $
7 Temporary dry-in and weather protection $
Deck/substrate preparation included in base
8 $
price
Roof insulation and/or cover board (identify
9 $
type, thickness, R-value, quantity)
Primary roofing system materials (identify
10 $
manufacturer/system and quantity)
Primary roofing system labor and
11 $
installation
Flashing, counterflashing, transition, and
12 $
edge metal
Penetrations, pipe boots, curbs, drains,
13 $
scuppers, or related accessories
Gutters and downspouts (identify
14 $
repair/replacement extent)
Library/Museum Room Roof Replacement | Draft for County Review

MORROW COUNTY | REQUEST FOR PROPOSALS 2026-193-PR
Unit Extended
No. Item Qty.
Cost Cost
Sealants, fasteners, adhesives, coatings,
15 $
and miscellaneous materials
Testing, inspections, manufacturer services,
16 $
and quality control
Cleanup, closeout documents,
17 $
photographs, and attic stock
18 Contractor workmanship warranty $
Manufacturer material/system warranty and
19 $
required inspection fees
Insurance, bonds, prevailing-wage
20 $
administration, and other general conditions
21 Other itemized work (attach explanation) $
BASE PROPOSAL SUBTOTAL $
ALLOWANCES (from below) $
ALTERNATES ACCEPTED BY COUNTY (if any) $
TOTAL PROPOSAL PRICE $
8.1 Allowances and Unit Prices
Allowances are included in the total proposal price but will be paid only for authorized work
actually performed. Unused allowance amounts remain with the County. Unit prices include
labor, materials, equipment, overhead, profit, disposal, and all incidentals.
Unit Unit
Included Notes/Assumptio
Item Unit Price Price
Allowance n
Add Deduct
[Proposer
Decking square Type/thickness:
recommend $ $
replacement foot ______
s]
Wood [Proposer
linear
blocking/fascia recommend $ $ Material: ______
foot
repair s]
Library/Museum Room Roof Replacement | Draft for County Review

MORROW COUNTY | REQUEST FOR PROPOSALS 2026-193-PR
Unit Unit
Included Notes/Assumptio
Item Unit Price Price
Allowance n
Add Deduct
[Proposer
Insulation square
recommend $ $ Type/thickness:
adjustment foot
s]
Other
_______________
concealed [Describe] _____ $ $
_
repair
8.2 Alternates
Add / Effect on
Alternate Description
(Deduct) Schedule
Proposer-recommended enhanced
A $
warranty or roof system
B $
Other proposer-recommended value
C $
option
9. Evaluation and Award
The County intends to award to the responsible proposer whose responsive proposal
provides the best value. The County may conduct interviews, request clarifications, verify
references, negotiate permitted contract terms, or reject any or all proposals when in the
public interest.
Criterion Points Evaluation Focus
Price and completeness of Total cost, clarity, quantities, allowances,
40
itemized cost proposal unit prices, exclusions, and value
Suitability, completeness,
Technical approach and
25 code/manufacturer compliance, drainage,
proposed roof system
protection, and quality control
Relevant completed work, key personnel,
Qualifications and similar
15 licensing, references, and record of
experience
performance
Lead time, construction duration,
Schedule and project
10 sequencing, weather planning, and
delivery
disruption control
Library/Museum Room Roof Replacement | Draft for County Review

MORROW COUNTY | REQUEST FOR PROPOSALS 2026-193-PR
Criterion Points Evaluation Focus
Workmanship and manufacturer coverage,
Warranties and long-term
10 duration, enforceability, and maintenance
value
needs
TOTAL 100
Award is contingent on required approvals, funding availability, successful negotiation or
acceptance of contract terms, and receipt of required insurance, bonds, and other
documentation. No proposer may begin work without a fully executed contract and written
notice to proceed.
10. Submission Instructions
* Proposals must be received no later than September 17, 2026, at 2:00 p.m. Pacific
Time. Late proposals will not be considered except as allowed by applicable law and
County rules.
* Submit to: 215 NE Main Ave., Irrigon, OR 97844
* Clearly label the submission: "Library/Museum Room Roof Replacement RFP -193-
2026-."
* Questions must be submitted in writing to: Sandi Pointer, Risk and Procurement
Manager, 215 NE Main, Irrigon, OR 97844, 541-989-8166.
* Proposers are responsible for confirming delivery and acknowledging every addendum.
* Proposal preparation costs are solely the proposer's responsibility. Submitted
proposals are public records subject to Oregon public-records law after applicable
disclosure restrictions expire.
11. Certifications and Signature
By signing below, the proposer certifies that the proposal is genuine; the proposer has
examined the RFP and site conditions or accepts the risk of not doing so; the proposer will
comply with applicable public contracting, prevailing wage, licensing, tax, nondiscrimination,
and eligibility requirements; the proposer is not debarred; and the signer is authorized to bind
the proposer.
Legal business name
Assumed business
name, if any
Oregon CCB license
number / expiration
Business address
Primary contact / title
Telephone / email
Library/Museum Room Roof Replacement | Draft for County Review

MORROW COUNTY | REQUEST FOR PROPOSALS 2026-193-PR
Legal business name
Oregon resident Resident bidder Nonresident bidder; state:

bidder status __________
Addenda
Nos. __________________________
acknowledged
Authorized signature
Printed name / title
Date
12. Contract, Insurance, and Bonding
The selected proposer must execute the County's public improvement contract and furnish
documentation required by the County before work begins. At a minimum, the final contract
is expected to address the following:
* Commercial general liability, automobile liability, workers' compensation, and any other
insurance required by County policy; County additional-insured,
primary/noncontributory, waiver, and endorsement requirements as applicable.
* Performance and payment bonds, proposal security, and public works bond
requirements to the extent required by law or the final solicitation and contract.
* Indemnification, defense, damage responsibility, safety, permits, compliance with law,
records, audit, and public-records requirements.
* Progress payments, retainage, certified payroll, change orders, substantial and final
completion, warranties, correction of work, and termination.
* No substitution, extra work, or price increase without prior written authorization from the
County.
13. Reservations and General Conditions
* The County may reject any or all proposals; waive minor informalities; seek
clarification; cancel, delay, or reissue the solicitation; or modify the scope through
addendum when in the public interest.
* The County is not obligated to award a contract or reimburse proposal costs.
* A proposal may be deemed nonresponsive if it is incomplete, unsigned, conditioned in
a manner inconsistent with the RFP, materially deviates from requirements, or omits
required pricing or certifications.
* The County may investigate responsibility, including licensing, financial capacity, safety
history, claims, references, debarment status, and ability to complete the work.
* Protests must be submitted in the manner and within the time allowed by applicable
Oregon law, County policy, and the notice issued by the County.
* The final contract, not this RFP alone, authorizes and controls performance of the
work.
Library/Museum Room Roof Replacement | Draft for County Review