INVITATION TO BID - OGWS Snow Creek Access Road

PART 1 - Bid Forms
Invitation to Bid
Instructions to Bidders
Exhibit A - Local Agency Proposal - Signature Form
Exhibit B - Bid Tabulation Form - Schedule A
Exhibit D - Non-Collusion Declaration
Exhibit E - Local Agency Proposal Bond Form
Exhibit F - Contractor Certification, Wage Law Compliance
Exhibit G - not used
4 - PART 1 - Bid Forms Page 1 of 1 OGWS Snow Creek Access Rd

City of Port Townsend
Public Works Department
250 Madison Street, Suite 2R
Port Townsend, WA. 98368
INVITATION TO BID
Project Name: OGWS Snow Creek Access Road
Project Description: This project consists of constructing the OGWS Snow Creek Access Road, a
single-lane forest access road serving the City of Port Townsend water system. This Contract
includes, but is not limited to, clearing and grubbing; debris disposal; excavation and
embankment to subgrade; subgrade shaping and compaction; ditch and ditchout construction;
turnout and turnaround construction; furnishing and installing drainage structures; furnishing,
hauling, placing, and compacting ballast rock; seeding and stabilization; protection of existing
water system facilities; and all other labor, materials, equipment, and incidentals necessary to
complete the Work in accordance with the Plans and Specifications.
Schedule: The project shall be completed within 25 working days.
Engineer's Estimate: The Engineer's Estimate for the project is approximately $138,900.
Bid Date: Sealed Bids will be received by the City of Port Townsend, at the Front Desk located at City of
Port Townsend City Hall, 250 Madison St., Suite 1, Port Townsend, WA 98368 until 2:00 p.m. on Tuesday
October 20, 2026.
The City of Port Townsend reserves the right to reject any and all Bids and to waive informalities in the
Bidding.
Bid Deposit: Each Bid shall be accompanied by a bid deposit of at least 5 percent of the total Bid in
accordance with Section 1-02.7 of the Special Provisions.
Bid Documents: Plans, specifications, addenda, and plan holders list for this project will be available on-
line through City of Port Townsend's website at www.cityofpt.us/rfps. Please contact City of Port
Townsend Front Desk (360)-385-3000 should you require assistance accessing documents electronically.
By signing the Local Agency Proposal, the Bidder is aware of and has read the City of Port Townsend's
Title VI Non-Discrimination Assurances, Exhibit K.
Technical Questions: Technical questions will be directed to Mike Connelly, Project Engineer,
mconnelly@cityofpt.us
Steve King, City Manager, City of Port Townsend, WA
5 - Invitation to Bid Page 1 of 1 OGWS Snow Creek Access Rd

INSTRUCTIONS FOR BIDDERS
BID DEPOSIT
Each Bid shall include a bid deposit in accordance with Section 1-02.7 of the Special Provisions.
If the Bid deposit is furnished as a proposal bond, the Bidder shall submit a duly executed
Exhibit E, Local Agency Proposal Bond Form.
NON-COLLUSION DECLARATION
By signing the Local Agency Proposal, the Bidder will be deemed to have signed and agreed to
the requirements of the Non-Collusion Declaration in accordance with Special Provisions
Section 1-02.8. The Non-Collusion Declaration is included as Exhibit D.
DELIVERY OF PROPOSAL
Sealed Bids will be received by the City of Port Townsend at the location, time, and date as
specified in the invitation to bids or as modified by addenda. Bids shall be submitted in
accordance with Special Provisions Section 1-02.9.
Each proposal shall be in a sealed envelope with the outside clearly marked with the Bid opening
date and time, the project name and number as it appears in this advertisement, and the name
and address of the Bidder. Bids shall be addressed to the City of Port Townsend Front Desk:
250 Madison Street, Suite 1
Port Townsend, WA 98368.
Any Bid received after the time and date specified shall not be considered. The City of Port
Townsend may consider non-responsive any Bid not prepared and submitted with provisions
hereof.
Each Bid must be accompanied by the following completed forms executed as required.
* Exhibit A - Local Agency Proposal - Signature Form
* Exhibit B - Bid Tabulation Form
* Exhibit D - Non-Collusion Declaration
* Exhibit E - Local Agency Proposal Bond Form
* Exhibit F - Contractor Certification, Wage Law Compliance - Responsibility Criteria
WITHDRAWING, REVISING, OR SUPPLEMENTING PROPOSAL
After submitting a Local Agency Proposal to the City of Port Townsend, the Bidder may
withdraw, revise, or supplement the proposal in accordance with Special Provision Specification
Section 1-02.10.
QUALIFICATIONS OF BIDDERS
Bidders shall meet the qualifications per Special Provision Specification Section 1-02.1.
6 - Instructions for Bidders Page 1 of 4 OGWS Snow Creek Access Rd

IRREGULAR PROPOSALS
A proposal will be considered irregular and will or may be rejected in accordance with Special
Provision Specification Section 1-02.13.
DISQUALIFICATION OF BIDDERS
A Bidder will be deemed not responsible in accordance with Special Provision Specification
Section 1-02.14.
REGISTRATION REQUIREMENTS FOR CONTRACTORS
All Bidders, including General Contractors, shall be registered as Contractors by the State
Department of Licenses in conformance with the requirements of applicable parts of Chapter 18,
RCW, (an act providing for the registration of Contractors), and shall have a current City of Port
Townsend Business License before signing the project contract.
PRE-AWARD INFORMATION
The City of Port Townsend will require pre-award information in accordance with Special
Provision Specification Section 1-02.15.
BASIS OF AWARD
The City of Port Townsend will select and award the Contract in accordance with Special
Provision Specification Section 1-03.1.
AWARD OF CONTRACT
The City of Port Townsend will award the contract in accordance with Special Provision
Specification Section 1-03.2.
CONTRACT
The City of Port Townsend Local Agency Contract form is included in the Bid package marked as
Exhibit H, which shall be used and required of the Bidder to be executed for the Contract. The
party to whom the Contract is awarded will be required to execute the Contract, provide
insurance, and to obtain Contract Bonds (Exhibit I and Exhibit J) in accordance with Special
Provision Specification Section 1-03.3.
EXECUTION OF CONTRACT
The successful Bidder shall return the information necessary and the signed Contract in
accordance with Special Provision Specification Section 1-03.3.
CONTRACT BONDS
Contract Bonds, in the form attached as Exhibit I and Exhibit J, will be required in accordance
with Special Provision Specification Section 1-03.4.
INSURANCE REQUIREMENTS
All Bidders will be required, if they are awarded the contract, to provide evidence of insurance in
accordance with Special Provision Specification Section 1-07.18.
6 - Instructions for Bidders Page 2 of 4 OGWS Snow Creek Access Rd

RETURN OF BID DEPOSIT
When proposals have been examined and corrected as necessary, proposal bonds and deposits
accompanying proposals, ineligible for further consideration, will be returned in accordance with
Special Provision Specification 1-03.6.
WAIVER OR REJECTION
The City of Port Townsend may waive any informality or minor defect or reject any and all Bids
at any time in accordance with Special Provision Specification Section 1-03.1.
BIDDER FAMILIARITY WITH REQUIREMENTS
Bidders shall carefully examine the Bid Documents in accordance with Special Provision
Specification Section 1-02.4.
NOTICE TO PROCEED
A Notice to Proceed shall be issued in accordance with Special Provision Specification Section 1-
08.4.
SUBSTANTIAL COMPLETION
The Contract shall be completed within the working days specified in Special Provisions Section 1-
08.5. Liquidated damages will be assessed in accordance with Special Provisions Section 1-08.9.
RETAINAGE
The City of Port Townsend will hold retainage from the Contractor in accordance with Special
Provision Specification Section 1-09.9(1).
SALES TAX/USE TAX
Proposals shall include state taxes, by separate line item(s) or within bid item unit prices, in
accordance with Special Provision Specification Section 1-07.2.
COMPLIANCE WITH LABOR STANDARDS AND RATE OF WAGE REQUIREMENTS
Wages shall be paid in accordance with Special Provision Specification Section 1-07.9.
Bidders shall certify compliance with wage law (Exhibit F) as part of the Local Agency Proposal.
6 - Instructions for Bidders Page 3 of 4 OGWS Snow Creek Access Rd

CORRECTIONS, INTERPRETATIONS AND ADDENDA
Any omissions, discrepancies, or need for interpretation should be brought in writing to the
attention of the following:
Mike Connelly
City of Port Townsend Public Works
250 Madison Street, Suite 2R
Port Townsend, WA 98368
mconnelly@cityofpt.us
Written addenda to clarify questions, which should arise, will then be issued if appropriate. All
interpretation or explanation of the bid contract documents shall be in the form of an addendum,
and no oral statements by the City of Port Townsend or any other officer, employee or other
agent or representative of the City of Port Townsend shall in any way modify the contract or bid
documents, whether made before or after letting the contract.
END OF TEXT
6 - Instructions for Bidders Page 4 of 4 OGWS Snow Creek Access Rd

Local Agency Proposal
Signature Page
The bidder is hereby advised that by signature of this proposal he/she is deemed to have ack:now Ie dged
all requirements and signed all certificates contained herein.
A proposal guaranty in an amount of five percent (5%) of the total bid, based upon the approximate
estimate of quantities at the above prices and in the fonn as indicated below is attached hereto:

Cash In the Amount of

Cashier's Check Dollars

Certified Check ($ ) Payable to tihe City of Port Townsend

Proposal Bond In the Amount of 5% of the Bid
Receipt is hereby acknowledged of addendum(s) No.(s) _____ _____ & _____
Signature of Authorized Official(s)
Firm Name
Address
--------------------
State of Washington Contractor's License No.
Federa I ID No.
Note:
(1) This proposal form is not transferable and any alteration of the finn 's name entered hereon
without prior pe1mission from City of Port Townsend will be cause for considering the
proposal irregular and subseqU1cnt rejection of the bid.
(2) Please refor to section 1-02.6 of the specifications, re: "Preparation of Proposal," or "Article
4" of the Instruction to Bidders for building constnuction jobs.
SR
DOT Form 272-036K EF
07/2011

PROJECT NAME: OGWS Snow Creek Access Road
BID PROPOSAL: Base Bid Schedule A
ITEM
SPEC ITEM DESCRIPTION QTY. UNIT Unit Price TOTAL
NO.
PREPARATION AND GENERAL ITEMS
$5,000.00 $5,000.00
1 SP 1-04 MINOR CHANGE 1 FA
2 SP 2-01 MOBILIZATION 1 L.S.
3 SP 2-02 TEMPORARY EROSION AND SEDIMENT CONTROL 1 L.S.
4 SP 2-03 CONSTRUCTION ACCESS AND HAUL ROUTE MAINTENANCE 1 L.S.
5 SP 3-01 CLEARING, GRUBBING, AND DEBRIS DISPOSAL 1 L.S.
6 SP 3-02 EXCAVATION, EMBANKMENT, AND SUBGRADE PREPARATION INCL. HAUL 11 STA
7 SP 3-03 UNSUITABLE FOUNDATION EXCAVATION INCL. HAUL 50 CY
8 SP 4-02 18-INCH CULVERT PIPE INCL. HAUL AND INSTALLATION 60 LF
9 SP 4-03 CULVERT HEADWALLS, RIPRAP, AND OUTLET PROTECTION 4 EA
10 SP 5-01 BALLAST ROCK INCL. HAUL 1,330 TONS
11 SP 6-01 SEEDING, MULCHING, AND SITE STABILIZATION 1 LS
TOTAL