FANNIN COUNTY REQUEST FOR PROPOSALS RFP # 2025-005 JUSTICE CENTER FURNISHINGS

FANNIN COUNTY

REQUEST FOR PROPOSALS

RFP # 2025-005

JUSTICE CENTER FURNISHINGS

SUBMITTAL DEADLINE: TUESDAY,SEPTEMBER 2, 2025

Before 3:00 PM

FANNIN COUNTY

PURCHASING AGENT’SOFFICE

101 E. SAM RAYBURN DR.

SUITE 313

BONHAM, TX 75418

(903) 583-0054

Theenclosed REQUEST FOR PROPOSAL and accompanying SPECIFICATIONS are for yourconvenience in creating a proposal for the County to purchase Furnishingsfor all offices, common areas and courtrooms for the Fannin County JusticeCenter:

----------------------

TheCommissioners Court of Fannin County, TX reserves the right to accept or rejectany/or all proposals as it shall deem to be in the best interest of FanninCounty. Receipt of any proposalshall under no circumstances obligate Fannin County to accept the lowestproposal . The award of the contract or contractsshall be made to one or more responsible contractor or contractors whoseproposal is determined to be the most attractive to Fannin County, resultingfrom negotiation, taking into consideration the relative importance of priceand other evaluation factors set forth in the request for proposal.

Proposals shall include this RFP and alladditional documents submitted. Eachproposal shall be placed in a separate sealed envelope, manually signed in inkby a person having the authority to bind the firm in a contract and markedclearly on the outside as outlined below.

SUBMISSION OF PROPOSALS

One(1) original and three (3) copies of all proposal documents shall be sealed andsubmitted as contractor's response to:

FANNIN COUNTY

PURCHASING AGENT

JULIE CRISWELL

101 E. SAM RAYBURN DR.

SUITE 313

BONHAM, TX 75418

(903) 583-0054

SUBMITTALS MUST BEFILED IN THE COUNTY PURCHASING AGENT OFFICE BEFORE 3:00 PM TUESDAY, SEPTEMBER 2,2025

Label envelope: RFP # 2025-005 JUSTICECENTER FURNISHINGS

SUBMITTALS SHALL BEOPENED AT 3:15 PM TUESDAY, SEPTEMBER 2, 2025 IN THE FANNIN COUNTY PURCHASINGAGENT’S OFFICE, 101 E. SAM RAYBURN DR. SUITE 313, BONHAM, TX 75418

SELECTION AND AWARD PROCESS

FanninCounty uses a two-step process for the final selection or selections for awardingthe Janitorial service proposal.

Step 1 consists ofa Qualifications package to be submitted by Furniture companies interested inbeing considered. The County may selectup to three (3) short-listed companies based on evaluation of the writtenmaterials submitted. Short-listed companiesmay be asked to submit additional information.

Step 2 consists ofthe election of one or more finalist following interviews with the short-listedcompanies. The County initiatesnegotiations with the selected company or companies. If negotiations are unsuccessful, the Countyenters in to the process with the next highest ranked short-listed company. Any contract is subject to the approval ofthe Commissioners Court.

NO INDIVIDUAL OF ANY COUNTY DEPARTMENTHAS THE AUTHORITY TO LEGALLY AND/OR FINANCIALLY COMMIT THE COUNTY TO ANYCONTRACT, AGREEMENT OR PURCHASE ORDER FOR GOODS OR SERVICES, UNLESSSPECIFICALLY SANCTIONED BY THE REQUIREMENTS OF THE REQUEST FOR PROPOSAL .

ADDENDA TO THE REQUEST FOR PROPOSAL

Requestsfor interpretations and clarifications of the RFP may only be made in writing.All requests must be submitted in writing to Julie Criswell, Purchasing Agent, atjcriswell@fanninco.net.

Itshall be the responsibility of each vendor, prior to submitting the competitiveproposal, to check the website to confirm if addenda were issued and to makesuch addenda a part of the competitive proposal.

LATEPROPOSALS

Proposalsreceived in the Purchasing Office after submission deadline shall be returnedunopened and will be considered void and unacceptable. Fannin County is not responsible for latenessof mail, carrier, etc., and time/date stamp in the Purchasing Office shall bethe official time of receipt.

ALTERING PROPOSALS

Anyinterlineation, alteration, or erasure made before receiving time must beinitialed by the signer of the proposal, guaranteeing authenticity.

WITHDRAWAL OF PROPOSAL

Aproposal may not be withdrawn or cancelled by the contractor for a period ofninety (90) days following the date designated for the receipt of proposal, andcontractors so agree upon submittal of their proposal.

PROPOSAL OPENING

Proposalswill be received and publicly acknowledged at the location, date, and timestated above. Contractors, theirrepresentatives, and interested persons may be present. The proposals shall be received andacknowledged so as to avoid disclosure of the contents to competing contractorsand kept secret during negotiations. Allproposals shall be open for public inspection after the contract is awarded,except for trade secrets and confidential information contained in the proposaland identified by contractor as such.

SALES TAX

FanninCounty, Texas is by statute exempt from the state sales tax and federal excisetax; therefore, the proposal price shall not include taxes.

CONFLICT OF INTEREST

Nopublic official or Fannin County employee shall have interest in this contract,in accordance with Vernon, Texas Codes Annotated, Local Government Codes Title5, Submitted C, Chapter 171.

INTRODUCTION

Fannin County is soliciting sealedproposals from qualified vendors for the purchase of furniture for the offices,common areas and courtrooms for the New Justice Center.

The County desires toreceive proposals to include new and gently used furniture.

SCHEDULE FOR SELECTION PROCESS

The following projected dates are set forthfor your knowledge and understanding:

· Fannin County begins the RFP Process on August 12,2025

· A Pre-Bid Conference will be held August 21, 2025 at10:00 AM

· Written questions must be directed to Julie Criswell at jcriswell@fanninco.net . Questions related to definitions or interpretations of the RFP must besubmitted in writing on or before August 29, 2025

· Proposals are due no later than September 2, 2025 at 3:00PM

· Proposals will be opened September 2, 2025 at 3:15 PM

· A Screening Committee will meet with candidates September11, 2025 at 2:30 PM and the Commissioners Court will follow up with theScreening Committees decision no later than September 16, 2025.

RIGHT OF COUNTY TOCANCEL REQUEST FOR PROPOSALS, TO ELECT NOT TO AWARD, TO ELECT TO ACCEPT PART ORALL OF A PROPOSAL, TO REJECT SUBMITTALS, AND TO WAIVE INFORMALITIES ORIRREGULARITES

I. PROPOSAL TERMS

· The CommissionersCourt of Fannin County reserves the right to reject any and all proposalsreceived as a result of this RFP. If oneor more proposals are selected, it will be the most advantageous regardingprice, quality of service, the independent contractor's qualifications, andcapabilities to provide the specified service, and other factors, which may beconsidered in the best interest of the County. The County does not intend to award a contract fully based on anyresponse made to the proposal. The Countyreserves the right to consider proposals for modifications at any time before acontract would be awarded, and negotiations would be undertaken with theindependent contractor or contractors whose proposal is deemed to best meet theCounty’s specifications and needs.

· Proposalsmust be signed by an official authorized to bind the independent contractor toits provisions for a period of no less than (90) days. Failureof the successful bidder to accept the obligation of the contract may result inthe cancellation of any award.

· Inthe event it becomes necessary to revise any part of the RFP, addenda will beprovided. The deadline for submission ofproposals may be adjusted to allow for revisions. To be considered, the entire proposaldocument, with any amendments, should be returned by the specified date, timeand method identified on page 1 of this document.

· Proposalsshould be prepared simply and economically providing a straightforward, concisedescription of the independent contractor's ability to meet the requirements ofthe RFP. Proposals shall be written inink or typewritten. No erasures arepermitted. Mistakes may be crossed outand corrected and must be initialed in ink by the person signing the proposal.

· Theprice quotations from the contractor stated in this proposal will not besubject to any price increase from the closing date of this RFP to the mutuallyagreed to date of contract.

· Fannin County reserves the right to award a separatecontract to separate vendors for each item/group or to award one or more contractfor the entire RFP.

II. PRE-BID CONFERENCE

A non-mandatory Pre-Bid Conference will be held at 10a.m. on August 21, 2025 at the Courthouse, 101 E. Sam Rayburn Dr, Bonham,Texas in the 2nd floor conference room. All interested parties will have anopportunity to be given a tour of the Fannin County Justice Center while it isunder construction to view the scope of this agreement. Proposersnot in attendance maynothave another opportunity to view the Justice Center.

III. PROPOSAL SPECIFICATIONS

Please provide the following information asattachments:

· Independentcontractor’s qualifications

· Yearsin business

· Experienceproviding the level and type of service specified in the RFP.

· Three (3) currentreferences covering similar services listed in the proposal. Include companyname, contact name, phone number and email address.

Note: Government references arepreferred.

IV. EVALUATION CRITERIA

The following criteria will be usedby some County employees to evaluate the proposals and make a selection:

v 10% Qualifications of key personnel –Project managers and installation team.

v 20% Experience – Experience in furniturefulfillment, including years and history

v 10% Reference – Respondents shallprovide a minimum of three (3) current references

of similar services listed within thisproposal packet.

v 30% Pricing

v 20% Project/Service approach

v 10% Supplies – Lead time for manufacturer and warranty.

manufacturers and samples, if applicable

County staff may choose to meet with the top-ratedofferors. Any additional informationrequested shall be considered as part of the proposal and evaluated assuch. Fannin County reserves the rightto negotiate a best and final offer with the selected vendor.

V. STANDARD CONTRACT PROVISIONS

Should a contract be awarded, the selected contractor orcontractors will be required to adhere to a set of general contract provisionsthat will become a part of any formal agreement. The following is a summary ofthe general terms and contract provisions that apply to all independentcontractors of service to Fannin County.

A. GENERAL TERMS – INDEPENDENTCONTRACTOR RESPONSIBILITIES

1. The independent contractor is to report to the County’sdesignated representative and will cooperate and confer with him/her asnecessary to insure satisfactory work progress.

2. All reports, estimates, memoranda and documents submittedby the independent contractor must be dated and bear the independentcontractor's name and be submitted to the County’s designated representative.

3. All reports made in connection with these services aresubject to review and final approval by the County’s designated representative.

4. The County may review and inspect the independentcontractor's activities during the term of this contract.

5. If applicable, the independent contractor shall submit afinal, written report to the County’s designated representative.

6. After reasonable notice to the independent contractor, theCounty may review any of the independent contractor's internal records,reports, or insurance policies.

7. The parties agree that the independent contractor isneither an employee nor an agent of the County for any purpose.

B. INDEMNIFICATION/HOLD HARMLESS AGREEMENT

The contractor agrees to indemnify and save harmlessthe County and its officers and employees from all claims and liability due toactivities of itself, its agents, or employees, performed under this contractand which are caused by or result from error, omission, or negligent act of theProvider or of any person employed by the contractor. The contractor shall also indemnify and saveharmless the County from any and all expense, including, but not limited to,attorney fees which may be incurred by the County in litigation or otherwiseresisting said claim or liabilities which may be imposed on the County as aresult of such activities by the contractor or its employees. The contractor further agrees to indemnifyand save harmless the County from and against all claims, demands, and causesof action of every kind and character brought by any employee of the contractoragainst the County due to personal injuries and/or death to such employeeresulting from any alleged negligent act by either commission or omission onthe part of the contractor.

C. INSURANCE REQUIREMENTS

Any successful offerorshall be required to show evidence of Comprehensive General Liability Insuranceand Automobile Liability Insurance with Fannin County, Texas, listed asadditional named insured. Any successfulofferor shall also be required to carry Workers' Compensation Insurance in fullcompliance with the laws of the State of Texas.

Thesuccessful bidder shall furnish certificates of insurance as outlined below:

A. Certificates ofInsurance

1. Shall furnishcertificates of insurance issued by an insurance company authorized to dobusiness in the State of Texas and who have consistently maintained an AM BestRating of A-, A, A+ or A++ since January 1, 2003. The certificate shall provide that thecoverage not be reduced or cancelled without thirty (30) days advance writtennotice to Fannin County, Purchasing Office, 101 E. Sam Rayburn Drive, Suite 313Bonham, TX 75418.

2. The certificateof insurance and the underlying insurance policies shall name Fannin County asan additional insured.

B. Insurance PolicyLimits Requirements

1. Shall providecomprehensive general liability insurance and comprehensive automobileliability insurance, each policy having limits no less than One HundredThousand and no/100 ($100,000.00) Dollars per claimant / Three Hundred Thousandand no/100 ($300,000.00) Dollars / per occurrence; Three Hundred Thousand andno/100 ($300,000.00) Dollars aggregate; of Three Hundred Thousand and no/100($300,000.00) Dollars combined limits.

2. In addition tothe insurance policies required in Paragraph B(1), above, shall also provide anexcess liability policy of insurance with limits no less than One Million andno/100s ($1,000,000.00) Dollars.

C. Coverage’sRequired in Comprehensive General Liability Insurance Policies.

1. The comprehensivegeneral liability insurance policy shall include coverage for the following:

a. Premisesoperations

b. Independentcontractors

c. Products /completed operations

d. Personal injury

e. Advertisinginjury

f. Contractualliability

g. Medical payments

h. Undergroundhazard

i. Explosion andcollapse hazard

2. The comprehensivegeneral liability insurance policy shall name Fannin County as an additionalinsured.

D. CoveragesRequired in Comprehensive Automobile Liability

Thecontractor shall provide comprehensive automobile liability insurance,including coverage for loading and unloading hazards, and for owned/leasedvehicles.

D. BOND

Each proposer must submit a bidbond or cashier’s check for five percent (5%) of the total amount bid. Once the RFP is awarded,the successful vendor must submit a performance and/or payment bond for the full amount of the award prior tocommencement of work.”

E. COMPLIANCE WITH LAWS AND REGULATIONS

Theindependent contractor will comply with all federal, state, and localregulations, including, but not limited to, all applicable OSHA/MIOSHArequirements and the Americans with Disabilities Act.

F. INTEREST OF INDEPENDENT CONTRACTOR AND FANNINCOUNTY

Theindependent contractor promises that it has no interest that would conflictwith the performance of this contract. No officer, agency, employee of Fannin County, or member of itsgoverning body, may participate in any decision relating to this contract whichaffects his/her personal interest or the interest of any corporation,partnership or association in which he/she is directly or indirectlyinterested, or has any personal or pecuniary interest.

G. CONTINGENT FEES

Theindependent contractor promises that it has not employed or retained anycompany or person, other than bona fide employees working solely for theindependent contractor, to solicit or secure this contract, and that it has notpaid or agreed to pay any company or person, other than bona fide employeesworking solely for the independent contractor, to solicit or secure thiscontract and that it has not paid or agreed to pay any company or person, otherthan bona fide employees working solely for the contractor, any fee,commission, percentage, brokerage fee, gifts or any other considerationcontingent upon or resulting from the award or making of this contract. For breach of this promise, the County maycancel this contract without liability or, at its discretion, deduct the fullamount of the fee, commission, percentage, brokerage fee, gift, or contingentfee from the compensation due the independent contractor.

H. EQUAL EMPLOYMENT OPPORTUNITY

Theindependent contractor will not discriminate against any employee or applicantfor employment because of race, creed, color, sex, sexual orientation, nationalorigin, physical handicap, age, height, weight, marital status, veteran status,religion or political belief (except as it relates to a bona fide occupationalqualification reasonably necessary to the normal operation of thebusiness). The independent contractoragrees to post notices containing this policy against discrimination inconspicuous places available to applicants for employment and employees. All solicitations or advertisements foremployees, placed by or on behalf of the independent contractor, shall statethat all qualified applicants shall receive consideration for employmentwithout regard to race, color, creed, sex, sexual orientation, national origin,physical handicap, age, height, weight, marital status, veteran status,religion, or political belief.

I. EQUAL ACCESS

Theindependent contractor shall provide the services without discrimination basedon race, color, religion, national origin, sex, sexual orientation, maritalstatus, physical handicap, or age.

J. OWNERSHIP OF DOCUMENTS AND PUBLICATION

As a resultof this contract, all documents developed will be freely available to thepublic; none may be copyrighted by the independent contractor. During the performance of the services, theindependent contractor will be responsible for any loss of or damage to thedocuments while they are in its possession and must restore the loss or damageat its expense. Any use of theinformation and results of this contract by the independent contractor mustreference the project sponsorship by Fannin County. Any publication of the information or resultsmust be co-authored by the County.

J. ASSIGNS & SUCCESSORS

This contractis binding on the County and the independent contractor, their successors andassigns. Neither the County nor theindependent contractor will assign or transfer its interest in this contractwithout the prior written consent of the other.

K. TERMINATION OF CONTRACT

In cases oftermination without cause, either party may terminate the contract by givingthirty (30) days written notice to the other party.

L. PAYROLL TAXES

Theindependent contractor is responsible for all applicable state and federalsocial security benefits and unemployment taxes and agrees to indemnify andprotect the County against such liability.

M. CHANGES IN SCOPE OR SCHEDULE OF SERVICES

Changesmutually agreed upon, by the County and the independent contractor will beincorporated into this contract by written amendments signed by both parties.

N. CHOICE OF LAW AND FORUM

This contractis to be interpreted by the laws of Texas. The parties agree that the proper forum for litigation arising out ofthis contract is Fannin County, Texas.

O. EXTENT OF CONTRACT

This contractrepresents the entire agreement between the parties and supersedes all priorrepresentations, negotiations, or agreements, whether written or oral.

P. BILLING AND PAYMENTS

Thecontractor shall submit a monthly invoice by the 10 ^th of each monthfor the prior month’s work.

Invoicesshall be mailed to:

Fannin County

AccountsPayable

101 E. SamRayburn Drive

Suite 302

Bonham,TX 75418

Or emailedto:

ap@fanninco.net

Payment fromthe County for work performed in accordance with the contract shall be duethirty (30) days from receipt of the monthly invoice. The County may withhold any payment orpartial payment otherwise due the contractor as a result of unsatisfactoryperformance by the contractor. Theamount shall be withheld until such work is corrected.

VII. SPECIFICATIONS

1. Office furniture for 46offices, common areas and 2 courtrooms.

2. Items as specified areto have individual prices indicated.

3. Delivery, Set-Up andAssembly fees to be indicated as separate line item (s).

4. Pictures andmeasurements of each piece shall be included in the RFP. If multiple sizes are available, please listeach size and price for each item.

5. It is acceptable topropose all items, Set 1 or Set 2 or combination of either.

6. Fannin County is TaxExempt.

7. Fannin County has theright to select individual furniture pieces, none or all proposed furniturelisted by the vendor. Pricing will notchange if goods are selected individually vs accepting the entire proposal.

8. Indicate lead time forall items proposed.

9. Indicate location ofdistributor where at least one piece of set is available to be seen by Countyemployees.

AUTHORIZED SIGNATURE

Signature and Date CompanyName

Print Name Company Address

Title County,State, and Zip Code

Telephone Number Fax Number

Federal Tax ID Number EmailAddress

The above individual must beauthorized to sign on behalf of the company submitting the proposal. Proposals must be signed by an officialauthorized to bind the provider to its provisions for at least a period ofninety (90) days.

Disclosure of Interested Parties

Form 1295

House Bill 1295, adopted by the 84 ^th Legislature,created §2252.908, Texas Government Code. Section2252.908 requires a business entity entering into certain contracts with agovernmental entity or state agency to file with the governmental entity orstate agency a disclosure of interested parties at the time the business entityis awarded the contract to the governmental entity or state agency.

§2252.908, Texas Government Coderequires the commission to adopt rules necessary to implement the newdisclosure requirement and to prescribe the disclosure form. Section 2252.908requires the disclosure form to be signed by the authorized agent of the contractingbusiness entity, acknowledging that the disclosure is made under oath and underpenalty of perjury. Section 2252.908 applies only to a contract that requiresan action or vote by the governing body of the governmental entity or stateagency before the contract may be signed or has value of at least $1 million.Section 2252.908 provides definitions of certain terms occurring in thesection. House Bill 1295 provides that §2252.908 applies only to a contractentered into on or after January 1, 2016.

An interested party is defined asa person who has a controlling interest in a business entity with whom a governmentalentity or state agency contracts or who actively participates in facilitatingthe contract or negotiating the terms of the contract, including a broker,intermediary, advisor, or attorney for the business entity.

Contractors are required toacquire Form 1295 via the Texas Ethics Commission website. This requiresregistration, generation of Form 1295 with a unique Certificate Number &filing date, printing the form, signing and returning the form to the FanninCounty Purchasing Department.

Once the form is received by thePurchasing and Contract Department, the Buyer associated with the project willlog-in to the Texas Ethics Commission Portal and acknowledge the receipt of theform not later than the 30 ^th day after the date of the contract forwhich the form was filed binds all parties to the contract. This will completethe form for the contract with which the form is associated. The completed formwill be made available via the Texas Ethics Commission website.

Pursuantto Government Code 2252.908 in regards to HB 1295 filing ofapplication of Certificate of

InterestedParties (Form 1295) shall be completed after proposal has been awarded. Belowis the link to the State of Texas Ethics Commission Form 1295 Certificate ofInterested Parties Electronic Filing Application:

Pursuantto Amended Texas Government Code Chapter 2270 in regards to House Bill 89,effective

I,(authorized official) _______________________________________, do hereby verifythe truthfulness of the contents of the statements submitted on thiscertification under the provisions of Subtitle F, Title 10, Government CodeChapter 2270 and that the company named below:

1. doesnot boycott Israel currently; and

2. willnot boycott Israel during the term of the contract; and

3. isnot currently listed on the State of Texas Comptroller’s Companies that BoycottIsrael

Listlocated at https://comptroller.texas.gov/purchasing/publications/divestment.php

____________________________________

CompanyName

_____________________________________

Signatureof Authorized Official

_____________________________________

SignatureDate

Firearm Verification Form

I,_________________________,theundersigned representative of ____________________(the "Company” ) dohereby declare, represent, and that the Company, under the provisions ofChapter 2274 of the Texas Government Code, as amended:

1. doesnot have a practice, policy, guidance, or directive that discriminates againsta firearm entity or firearm trade association; and

2. willnot discriminate during the term of the contract against a firearm entity orfirearm trade association.

________________________ ______________________

Date Signature

Pursuantto Chapter 2274 and Section 809.001 of the Texas Government Code:

1.“Discriminate against a firearm entity or firearm trade association"means, with respect to the entity

orassociation, to: (i) refuse to engage in the trade of any good: or serviceswith the entity or

associationbased solely on its status as a firearm entity or firearm trade association;(ii) refrain from continuing an existing business relationship with the entityor association bases solely on its status as a firearm entity or tradeassociation; or (iii) terminate an existing business relationship with theentity or association based solely in its status as a firearm entity or firearmtrade association.

EXCLUSION FROM CHAPTER2274 OF THE TEXAS GOVERNMENT CODE

I,______________________the undersigned representative of_________________________(the“Company") do hereby declare, represent, and verify that the Company isexcluded from Chapter 2274 because the contract in question:

will be between a governmentalentity and a company with fewer than 10 full-time employees

will have a value of lessthan $100,000 that is to be paid wholly or partly from public funds of the governmentalentity;

will be between a governmentalentity and a sole proprietor; or

is an exempt contract underSection 2274.003 Of the Texas Government Code.

Please check exception, if any, that apply to the potentialcontract between Fannin County and the Company.

_________________________________ __________________________

Date Signature

Pursuant to Chapter 2276 and Section 2276.002 Of the Texas GovernmentCode: (1) does not boycott energy companies; and (2) will not boycott energycompanies during the term of the contract.

Prohibition ofContracts Discriminating Against Energy, & Energy Company Boycott

Verification Form

I,___________________________, the undersignedrepresentative of___________________(the “Company”) do hereby declare,represent, and verify that the Company, under the provisions Of Chapter 2276 ofthe Texas Government Code, as amended:

I. does not boycott energycompanies currently; and

2. will not boycott energycompanies during the term of the contact.

Pursuant to Chapter 2276 and Section 809.001 of the TexasGovernment Code:

I. “Boycott energy company” means,without an ordinary business purpose, refusing to deal with, terminatingactivities with, or otherwise taking any action that is intended to penalize,inflict economic harm on, or limit commercial relations with a company becausethe company: (A) engages in exploration, production, utilization, transportation,sale, or manufacturing of fossil fuel-based energy and does not commit orpledge to meet environmental standards beyond applicable federal and state law,or (B) does business with a company described by Paragraph (A).

2. “Company" means a for-profitOrganization, association, corporation, partnership, joint venture, limitedpartnership, limited liability partnership, or limited liability company,including a wholly owned subsidiary, majority-owned subsidiary, parent company,or affiliate of those entities or business associations that exist to make aprofit.

_____________________________ ___________________________

Date Signature

EXCLUSION FROM CHAPTER2276 OF THE TEXAS CODE GOVERNMENT CODE

I,_________________________,the undersigned representativeof_____________________(the “Company”) do hereby declare, represent, and verifythat the Company is excluded from Chapter 2276 because the contract inquestion:

will be between agovernmental entity and a company with fewer than 10 fill-time employees;

will have a value of lessthan $100,000 that is to be paid wholly or partly from public funds of thegovernmental entity; or

will be between a governmentalentity and a sole proprietor.

Please check exception, if any, that apply to the potentialcontact between Fannin County and the Company.

__________________________________ ________________________

Date Signature

NO FACSIMILE TRANSMITTALS SHALL BE ACCEPTED.

FUNDING:Funds for payment have been provided through the Fannin County budgetapproved by the Commissioners Court for this fiscal year only. Therefore, anticipated orders or otherobligations that may arise past the end of the current Fannin County fiscalyear shall be subject to budget approval.

COOPERATIVEPURCHASING: Other governmentalentities may wish to also participate under this contract (piggyback). Each entity wishing to piggyback must haveprior authorization from Fannin County and successful bidder. If suchparticipation is authorized, all purchase orders will be issued directly fromand shipped directly to the entity requiring the materials. Fannin County shall not be held responsiblefor any orders placed, deliveries made, or payment for materials ordered byother entities. Bidder is requested tostate whether they will be willing to allow other governmental entities topiggyback off this contract, if awarded, under the same terms and conditions bychecking a box listed below.

Yes, other governmentalentities are allowed to piggyback off this potential contract.

No, piggybacking is notauthorized under this potential contract.

LATE BIDS: Bids received inthe County Purchasing Office after submission deadline shall be returnedunopened and will be considered void and unacceptable. Fannin County is not responsible for latenessof mail, carrier, or other methods of delivery, and the time/date accompaniedby the signature of the Purchasing Agent designating receipt shall be theofficial time of receipt.

ALTERING BIDS: Bids cannotbe altered or amended after submission deadline. Any alteration or erasure made before openingthe bids must be initialed by the signer of the bid, signifying authenticity.

WITHDRAWAL OF BID: Abid maynot be withdrawn or cancelled by the bidder for a period of ninety (90) daysfollowing the date designated for the receipt of the bids, and bidder agreesupon submittal of their bid.

SALES TAX: Fannin County isby statute exempt from the State Sales Tax and Federal Excise Tax, thereforethe bid price shall not include tax.

BID AWARD: Fannin Countyreserves the right to award the bid as a unit price or lump sum it deems to bein the best interest of Fannin County.

CONTRACT: This bid, whenproperly accepted by Fannin County, shall constitute a contract equally bindingbetween the successful bidder and Fannin County. No different or additional terms will becomepart of this contract with the exception of a Change Order.

CHANGE ORDER: No oralstatement of any person shall modify or otherwise change, or affect the terms,conditions, or specifications stated in the resulting contract. All change orders to the contract will bemade in writing by the Fannin County Purchasing Agent.

IF DURING the life of thecontract, the successful bidder’s net prices to other customers for commoditiesawarded herein are reduces below the contracted price, it is understood andagreed that the benefits of such reduction shall be extended to Fannin County.

DELIVERY: All delivery andfreight charges (FOB Fannin County designated location) are to be included inthe bid price.

DELIVERY TIME: Bids shallshow number of days required to place commodities at Fannin County’s designatedlocation. Successful bidder shall notifythe Purchasing Agent immediately if delivery schedule cannot be met. If delay is foreseen, successful bidder shallgive written notice to the Purchasing Agent. Fannin County has the right to extend delivery time if reasons appearvalid. Successful Bidder must keep thePurchasing Agent advised of the status of the order.

CONFLICT OF INTEREST: Nopublic official shall have interest in this contract, in accordance with LocalGovernment Code Title 5, Subtitle C, Chapter 171.

ETHICS: The bidder shall notaccept or offer any gifts or anything of value nor enter into any businessarrangement with any employee, official, or agent of Fannin County.

EXCEPTIONS AND SUBSTITUTIONS: Allbids meeting the intent of this invitation to bid will be considered foraward. Bidders taking exceptions to thespecifications or offering substitutions, shall state these exceptions byseparate attachment as part of the bid. The absence of such list shall indicate that the bidder has not takenexceptions and bidder shall be held to perform in strict accordance with thespecifications of the invitation. FanninCounty Commissioners Court reserves the right to accept any, all, or none ofthe exceptions or substitutions deemed to be in the best interest of FanninCounty.

DESCRIPTIONS: Any referenceto model and/or make/manufacturer used in bid specifications is descriptive,not restrictive. It is used to indicatethe type and quality desired. Bids oncommodities of like quality will be considered.

BIDS MUST COMPLY with allFederal, State, County, and local laws.

DESIGN, STRENGTH, QUALITY ofmaterials and workmanship must conform to the highest standards, includingmanufacturing and engineering practices.

ALL COMMODITIES must be new andunused, unless otherwise specified, in first-class condition and of currentmanufacturer.

MINIMUM STANDARDS FORRESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder must affirmativelydemonstrate bidder’s responsibility. A prospective bidder must meet thefollowing requirements:

1. have adequate financialresources, or ability to obtain such resources as required;

2. be able to comply with therequired or proposed delivery schedule;

3. have a satisfactory record ofperformance;

4. have a satisfactory record ofintegrity and ethics;

5. be otherwise eligible toreceive an award of the bid.

Fannin County may requirerepresentation and other information sufficient to determine bidder’s abilityto meet these minimum standards.

BIDDER SHALL PROVIDE with thisbid response, all documentation required by this Invitation For Bid/Request ForProposal/Request For Qualifications. Failure to provide this information mayresult in rejection of submission.

SUCCESSFUL BIDDER SHALL DEFENDINDEMNIFY AND HOLD HARMLESS FANNIN COUNTY AND ALL ITS OFFICERS, AGENTS, ANDEMPLOYEES FROM ALL SUITS, ACTIONS, OR OTHER CLAIMS OF ANY CHARACTER, NAME, ANDDESCRIPTION BROUGHT FOR OR ON ACCOUNT OF ANY INJUIRIES OR DAMAGES RECEIVED ORSUSTAINED BY ANY PERSON, OR PROPERTY ON ACCOUNT OF ANY NEGLIGENT ACT OR FAULTOF THE SUCCESSFUL BIDDER, OR ANY AGENT, EMPLOYEE, SUBCONTRACTOR, OR SUPPLIER INEXECUTION OF, OR PERFORMANCE UNDER, ANY CONTRACT WITH MAY RESULT FROM BIDAWARD. SUCCESSFUL BIDDER SHALL PAY ANY JUDGEMETN WITH COST WHITHC MAY BEOBTAINED AGAINST FANNIN COUNTY ARISING OUT OF SUCH INJURY OR DAMAGE.

TERMINATION OF CONTRACT: Thiscontract shall remain in effect until the contract expires, deliver/completionand acceptance of products and/or services rendered or unless terminated byeither party with a thirty (30) day written notice prior to any termination. The successful bidder must state therein thereason for such termination. FanninCounty reserves the right to award terminated contracts to the next lowest andbest bidder as it deems to be in the best interest of the County.

PATENTS/COPYRIGHTS: Thesuccessful bidder agrees to protect Fannin County from claims involvinginfringement of patents and/or copyrights arising from performance of thiscontract.

CONTRACT ADMINISTRATOR:Under the contract, Fannin County may appoint a contract administrator withdesignated responsibility to ensure compliance with the contract requirements,such as but not limited to, acceptance, inspection, and delivery. The contract administrator will serve as theliaison between Fannin County Purchasing Agent and successful bidder.

INVOICES: Shall be eitheremailed to Fannin County Accounts Payable at ap@fanninco.net or mailed to the Fannin County Auditor’s Office, 101 E. Sam Rayburn Dr., Suite303, Bonham Tx 75418.

IN ACCORDANCE WITH THE TEXASPROMPT PAYMENT ACT: Payment shall be made after receipt and acceptance byFannin County of a valid invoice. Successful bidder(s) is required to pay any subcontractor within ten(10) business days after successful bidder received payment from Fannin County.

REMEDIES: The successfulbidder and Fannin Count agree that both parties have all rights, duties, andremedies available as stated in the Uniform Commercial Code.

VENUE: This agreement willbe governed by the laws of the State of Texas and venue for any legal actionarising out of this contract shall be in a court of competent jurisdiction inFannin County.

ASSIGNMENT: The successfulbidder shall not sell, assign, transfer, or convey this contract, in whole orin part, without the prior written consent of Fannin County.

FANNIN COUNTY

REQUEST FOR PROPOSALS

RFP # 2025-005

JUSTICE CENTER FURNISHINGS

SUBMITTAL DEADLINE:  TUESDAY,SEPTEMBER 2, 2025

Before 3:00 PM

FANNIN COUNTY

PURCHASING AGENT’SOFFICE

101 E. SAM RAYBURN DR.

SUITE 313

BONHAM, TX   75418

(903) 583-0054