East Hospital - Tower - Elevator renovations

Location:	Ohio
Posted:	Apr 22, 2026
Due:	Apr 28, 2026
Agency:	Ohio Facility Construction Commission
Type of Government:	State & Local
Category:	65 - Medical, Dental, and Veterinary Equipment and Supplies Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	OSU-265016
Publication URL:	To access bid details, please log in.

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Request for Qualifications (Commissioning Agent)

State of Ohio Standard Forms and Documents

Administration of Project: Local Higher Education

East Hospital - Tower - Elevator

Project Name renovations

Response Deadline 04/28/2026

2:00 PM local time

Project Location East Hospital - Tower (0397)

Project Number

OSU-265016

City / County Columbus/ Franklin

Project Manager

Clay Jackson

Owner

The Ohio State University

Contracting Authority Local Higher Education

Delivery Method Construction Manager at Risk

Prevailing Wages State

No. of paper copies requested (stapled, not bound)

No. of electronic copies requested on CD (PDF)

Submit the Statements of Qualifications (Form F110-330) via email to East_Hospital_-_Tower_-

_Elevator_renovations.01_Selection3@docs.e-builder.net. In the subject line, include the project number and name for the

RFQ you are responding to. See Section H of this RFQ for additional submittal instructions.

Submit all questions regarding this RFQ in writing to Brendan Flaherty at Flaherty.12@osu.edu with the project number

included in the subject line (no phone calls please). Questions will be answered and posted to Opportunities page on the

OFCC website at Project Opportunities on a regular basis until one week before the response deadline. The name of the party

submitting a question will not be included on the Q&A document.

Project Overview

A. Project Description

The East Hospital – Tower – Elevator Renovations is a vertical transportation project in the OSU East Hospital Tower.

General Contracting, HVAC, Plumbing, Electrical, and/or Fire Alarm Work will take place in the elevator machine room,

shaft, pit and the elevator lobby on each floor; minor patch and paint will be required for each elevator lobby. These are

major modernizations in a working hospital which is open for public business and will continue to operate through the

phases of work. These elevators are the main public access elevators for the OSU East Tower and receive very heavy

use. Elevator Control Logic will be a vital key to the success of this project so that the new system transports the public

between floors in the most timely and efficient pattern possible with wait times held to the least amount of time as

possible.

The scope of the project is to replace the existing operation equipment and controls of elevators 4, 5, 6, & 7 for code

compliance and OSU building standards. Interior cab finishes are included in the scope. These 4 elevators are used by

visitors and patients. There is not a lot of known information about these elevators, they are traction, have eighteen stops

and are original to the building. During construction, three of the four elevators must always remain open and operational.

This project is required to be constructed and delivered within a collaborative BIM-enabled environment following The

Ohio State University BIM Project Delivery Standards.

This project is required to deliver asset tagging within a collaborative BIM-enabled environment. The Primary firm

submitting for the project will be required to have the expertise capable of meeting this requirement and is responsible to

support their subcontractors to meet this requirement. The Asset Tagging Workflow and the OSU PDS Tools can be

accessed via the OSU FOD website (https://fod.osu.edu/resources) under Design Guidelines, Specifications, Standards;

Specifications and Standards; Building Information Modeling (BIM).

B. Scope of Services

The objective of commissioning is to provide documented confirmation that a facility fulfills the functional and performance

requirements of the building owner, including but not limited to fundamentals contained within Climate Action Plan, The

Ohio State University’s Sustainable Design and Construction Policy, and Integrated Energy & Environmental

Implementation Strategies. To reach this goal it is necessary for the commissioning process to develop and document the

owner’s criteria for system function, performance, and maintainability, as well as, to verify document compliance with

these criteria throughout design, construction, start-up, initial operation and seasonal operation. In addition, complete

electronic operation and maintenance (O&M) manuals, as well as training on system operations should be provided to the

building operators to ensure the building continues to operate as intended. The Commissioning Agent (CxA) will develop

the Owner’s Project Requirements (OPR).

F130-08-2015-OCT

Publish Date: 4/3/2026

Page 1 of 4

Request for Qualifications (Commissioning Agent) continued

The University is committed to commissioning this facility to ensure that all systems are well designed, complete and

functioning properly upon occupancy and through all seasons, and that staff has adequate system documentation and

training. Maximizing energy conservation is a critical component of the design goals to comply with the Sustainable

Design and Construction Policy. The CxA will assist in providing design review comments, commissioning related

documents to incorporate into the construction documents and a commissioning plan for the project to ensure that the

Sustainable Design and Construction Policy requirements of the project are met. The anticipated Building systems to be

commissioned include but are not limited to: HVAC equipment and systems, temperature controls, renewable energy

systems (if any), electrical, fire alarm, and plumbing.

The CxA will be involved from the design phase through warranty phase. The CxA will be responsible for reviewing and

thoroughly documenting the Owner’s Project Requirements and providing input on the Basis of Design through reviews

and interaction with the Project Engineer, University Architect, University Engineering, Facilities Operations and

Development, and the A/E. The primary role of the CxA during the overall design phase is to develop detailed

commissioning specifications, and to review design to ensure it meets the Owner’s objectives as well as The Ohio State

University’s Sustainable Design and Construction Policy. During construction, the CxA coordinates the execution of a

testing plan, which includes observing and documenting all systems’ performance to ensure that systems are functioning

in accordance with the Owner’s objectives and the contract documents. The CxA is not responsible for design or general

construction scheduling, cost estimating, or construction management, but it may be necessary to assist with problem

solving non-conformance issues and deficiencies. The CxA will be required to provide input on the overall master

schedule where they are to perform tasks.

The selected CxA, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and

clarify with the Owner and/or the Contracting Authority, the cost breakdown of the Consultant Agreement detailed cost

components to address the Owner’s project requirements. Participate in the Encouraging Growth, Diversity & Equity

(“EDGE”) Program as required by statute and the Agreement.

The CxA may be responsible for contracting with an outside firm for independent testing and balancing of systems.

The project team (Owner / A/E / CxA / Contractor) will be required to utilize e-Builder, the University’s Project

Management System, for all compatible services required by the University.

The project shall follow the applicable University Sustainability Standards. https://fod.osu.edu/sites/default/files/div_18.pdf.

The Commissioning Agent shall review, comment, and participant in all aspects of the standards applicable to their scope

of work.

Closeout Services: The closeout for this project is required to be delivered in an electronic cloud-based format using e-

Builder Project Management System and adhere to The Ohio State University Project Closeout Standards. The Ohio

State University Project Closeout Standards can be accessed via the OSU FOD vender resource website

(https://fod.osu.edu/resources) under Post Construction / Close Out.

The CxA will comply with applicable OSU Wexner Medical Center policies, including the Identification Badge Policy, which

incorporates the Non-discretionary Vaccination Policy/Employee Health Infection Control and Background Check Policies,

as identified at https://wexnermedical.osu.edu/utility/footer/vendor-interaction. The CxA is responsible for all costs

incurred related to compliance with these policies.

For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form

F110-330), below is a list of relevant scope of work requirements for this RFQ:

1. Experience in the operations and troubleshooting of building control systems, and MEP systems

2. Experience working on multiple car modernization in high-rise occupied hospital facilities

3. Experience in writing commissioning specifications

For the purpose of the selection of 10 Relevant Projects in Section F of the Statement of Qualification (Form F110-330),

projects must have been completed by the Commissioning Firm.

C. Funding / Estimated Budget

Total Project Cost $14,000,000.00

Construction Cost $11,000,000.00

Estimated CxA Fee 1.5% to 1.6%

State Funding $0.00

Other Funding $14,000,000.00

NOTE: The CxA fee percentage for this project includes all professional design services, and consultant services necessary for proper

completion of the commissioning services for the successful completion of the project.

F130-08-2015-OCT

Publish Date: [leave blank]

Page 2 of 4

Request for Qualifications (Commissioning Agent) continued

D. Services Required (see note below)

E. Anticipated Schedule

Primary

Secondary

Commissioning Agent

Elevator Consultant

Others

Professional Services Start

Construction Notice to Proceed

Substantial Completion of all Work

Professional Services Completed

F. EDGE Participation Goal

Percent of initial TOTAL CxA Fee

06 / 26

10 / 26

12 / 28

04 / 29

5.0%

G. Evaluation Criteria for Selection

• Demonstrated ability to meet Owner’s project requirements.

• Demonstrated ability to meet Owner’s Sustainability Standards: https://fod.osu.edu/sites/default/files/div_18.pdf.

• Previous experience compatible with the proposed project (e.g., type, size).

• Relevant past work of prospective firm’s proposed consultants.

• Past performance of prospective firm and its proposed consultants.

• Qualifications and experience of individuals directly involved with the project.

• Proximity of prospective firms to the project site.

• Proposer’s apparent resources and capacity to meet the needs of this project.

Interested CxA firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program

form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract

with and use EDGE-certified Business Enterprise(s), as a part of the CxA’s team. The Intent to Contract and to Perform

and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be

attached to the CxA’s Technical Proposal. Both forms can be accessed via the OFCC website at Procurement Forms. The

Intent to Contract and to Perform form is again required at the Fee Proposal stage.

The EDGE Participation Statement of Intent to Contract and Perform from Section H. Additional Information must also

be submitted. Please identify the EDGE-certified Business Enterprises, by name, which will participate in the delivery of

the proposed professional services solicited in the RFQ.

H. Submittal Instructions

Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC

website at Procurement Forms.

Electronic submittals should be combined into one PDF file saved with the form name, project number listed on the RFQ

and your firm’s name (ex. F110-330_OSU-nnnnnn_Firm Name). Use the “print” feature of Adobe Acrobat or similar

software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go

to Advanced, then PDF Optimizer.

Statements of Qualifications must be submitted electronically by email. Submittals are limited to one email with a

maximum file size of 25 MB.

Firms are requested to identify professional registrations, memberships, and any other appropriate design and

construction industry credentials. Identify that information on the resume page for individual in Block 22, Section E of the

F110-330 form.

F130-08-2015-OCT

Publish Date: [leave blank]

Page 3 of 4

Commissioning Agent Selection Rating Form

State of Ohio Standard Forms and Documents

Project Name East Hospital - Tower - Elevator renovations

Project Number OSU-265016

Proposer Firm

City, State, Zip

Selection Criteria

1. Primary Firm Location, Workload and Size (Maximum 10 points)

a. Proximity of firm to project site

b. Amount of fees awarded by Contracting Authority in

previous 24 months

c. Number of relevant professionals

Less than 100 miles

100 miles to 150 miles

More than 150 miles

Less than $250,000

$250,000 to $4,000,000

More than $4,000,000

Less than 5 professionals

5 to 10 professionals

More than 10 professionals

2. Primary Qualifications (Maximum 30 points)

a. Project management lead

b. Project administration lead

c. Technical staff

d. Construction administration staff

Experience / ability of project manager to

manage scope / budget / schedule / quality

Experience / ability to effectively administer

project controls and processes

Experience / ability of technical staff to verify

fully coordinated construction documents

Experience / ability of field representative to

identify and solve issues during construction

3. Key Consultant Qualifications (Maximum 20 points)

a. Key discipline leads

b. Proposed EDGE-certified Consultant participation*

Experience / ability of key consultants to

perform effectively and collaboratively

One additional point for every 2 percent

increase in professional services over the

advertised EDGE participation goal

4. Overall Team Qualifications (Maximum 10 points)

a. Previous team collaboration

b. Team organization

Less than 3 sample projects

3 to 6 sample projects

More than 6 sample projects

Clarity of responsibility / communication

demonstrated by table of organization

5. Overall Team Experience (Maximum 30 points)

a. Previous team performance

b. Experience with similar projects / delivery methods

c. Budget and schedule management

d. Knowledge of Ohio Capital Improvements process

Past performance as indicated by evaluations

and letters of reference

Less than 4 projects

4 to 8 projects

More than 8 projects

Performance in completing projects within

original construction budget and schedule

Less than 4 projects

4 to 8 projects

More than 8 projects

Value

Score

Max

0 - 10

0–5

0 – 10

Max =

0 - 15

0-5

0 - 10

0-3

4-6

7 - 10

0-5

0-1

2-3

4-5

* Must be comprised of professional design services consulting firm(s) and NOT the primary firm

** Leadership in Energy & Environmental Design administered by the Green Building Certification Institute

Subtotal

Notes:

Evaluator:

Name

Signature

Date

F130-08-2015-OCT

Publish Date: 4/3/2026

Page 4 of 4

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Publish Date	Due Date	Number	Owner	Contractring Authority	Project Name	Primary Service	Estimated Project Cost	Q&A	Short List	Notes
2026/04/03	4/28/2026	OSU-265016	The Ohio State University	Local Higher Education	East Hospital - Tower - Elevator renovations	CxA	$14,000,000	N/A	TBD

East Hospital - Tower - Elevator renovations

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See also