SERVICES FOR CUBICLE WORKSTATION INSTALLATION & RECONFIGURATION

Location:	Florida
Posted:	Nov 25, 2025
Due:	Jan 9, 2026
Agency:	Urban League of Broward County
Type of Government:	State & Local
Category:	71 - Furniture
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSAL

Urban League of Broward County

RFP# 01092026-2

SERVICES FOR

Cubicle Workstations Installation & Reconfiguration

Issue Date: November 24th, 2025

Due Date: January 9th, 2026

ULBC Procurement RFP# 01092026-2 Cubicle Work Stations Installation & Reconfiguration

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TABLE OF CONTENTS

INTRODUCTION .............................................................................................................................. 4

1: PURPOSE OF RFP

1.1 Statement of Purpose .......................................................................................................................4

1.2 Contract Resulting from RFP...........................................................................................................4

1.3 Period of Performance......................................................................................................................4

1.4 Conflict of Interest ...........................................................................................................................4

2: RFP PROCESS & INFORMATION

2.1 Calendar of Events ...........................................................................................................................5

2.2 Cone of Silence - Limitations on Contacting Personnel/Others.......................................................5

2.3 Questions...........................................................................................................................................5

2.4 Addenda............................................................................................................................................5

3: SCOPE OF WORK

3.1 General Statement ............................................................................................................................6

3.2 Statement of Work............................................................................................................................6

3.3 Appendices..................................................................................................................................7-15

RFP SUBMISSION PROCESS & INSTRUCTIONS

4.1 Proposal Content ..............................................................................................................................16

4.2 Proposal Specific Requirements ......................................................................................................16

4.3 Proposal Format................................................................................................................................16

4.4 Proposal Submission ...................................................................................................................16-17

5: EVALUATION CRITERIA

5.1 Evaluation Criteria..........................................................................................................................18

5.2 Proposer Technical Qualifications .................................................................................................18

6: NOTICE TO PROPOSERS

6.1 Compliance with Laws/Rules/Regulations ....................................................................................19

6.2 Acceptance/Rejection of Proposals and Waiver of Irregularities ..................................................19

6.3 Disqualification ..............................................................................................................................19

6.4 No Discrimination ..........................................................................................................................20

6.5 Notice of Contract Award ...............................................................................................................20

6.6 Grievance and Disputes ..................................................................................................................20

6.7 Withdrawal of Proposal ..................................................................................................................20

6.8 Pre-Contractual Expenses & Cost of Preparation ...........................................................................20

6.9 Sales Tax .........................................................................................................................................20

6.10 Insurance Requirements ................................................................................................................20

6.11 Bonding Requirements ..................................................................................................................20

6.12 Federal & State Procurement Compliance.....................................................................................21

Attachment 1: Vendor Conflict of Interest Disclosure form................................................................22

Attachment 2: Non-Collusive Affidavit ..............................................................................................23

Attachment 3: E-Verification Certification..........................................................................................24

Attachment 4: Non-Discrimination, Equal Opportunity Assurances, Certifications, Other................25

Attachment 5: Certification of Debarment, Suspension, and Other Responsibility Matters................26

Attachment 6: Letter of Intent to Submit to the RFP ...........................................................................27

ULBC Procurement RFP# 01092026-2 Cubicle Work Stations Installation & Reconfiguration

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ULBC Procurement RFP# 01092026-2 Cubicle Work Stations Installation & Reconfiguration

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INTRODUCTION

The Urban League of Broward County founded in 1975 as an affiliate of the National Urban League, is a 501(c)(3) tax-

exempt, nonprofit organization authorized in the State of Florida. The Urban League of Broward County is a community-

based organization dedicated to empowering communities and changing lives in the areas of education, entrepreneurship,

jobs, justice, housing, and health. For more information about the Urban League of Broward County, please refer to

www.ulbroward.org.

1. PURPOSE OF RFP

1.1. STATEMENT OF PURPOSE

The purpose of this Request for Proposal (RFP) is to contract with one (1) Cubicle Work Stations

Reconfiguration (Contractor) to provide services outlined herein for the Urban League of Broward County

(ULBC). For consideration, proposals for this project must contain evidence of the Proposer’s experience and

capabilities in the specified area and other disciplines directly related to the proposed service.

1.2 CONTRACTING RESULTING FROM RFP

This Request for Proposal (Solicitation Number: 08012025-2), hereinafter referred to as the “RFP” is issued to

secure a contract with a qualified company to provide the services described herein.

The Urban League of Broward County intends to enter into a contract with one selected Contractor for an initial

term of six (6) months. The project itself is anticipated to be completed within thirty (30) days from the date of

contract execution. The one-year contract term also provides for warranty coverage and any necessary follow-up

services.

1.3 PERIOD OF PERFORMANCE

The contract term or period of performance shall be determined based on the timeline agreed upon by ULBC and

the Contractor. Terms may be exercised by ULBC, at its sole discretion, with prior written notice to the

Contractor.

ULBC reserves the right to make any and all determinations exclusively that it deems necessary to protect the best

interests of its organization, programs, and the communities it serves directly. All proposers must be willing to

negotiate a contract based on these terms, as applicable. Additional contractor terms and conditions will be

incorporated into the final contract based on ULBC legal counsel review.

1.4 CONFLICT OF INTEREST

ULBC and its employees, representatives, or agents are bound by federal, and state regulations, and/ or the ULBC

Conflict of Interest policy. All proposers must disclose in their Conflict-of-Interest Disclosure the name of any

officer, director, or agent who is affiliated with ULBC as an employee, board member, provider, or other

stakeholder. All proposers must also disclose the name of any stakeholder who owns, directly or indirectly, any

interest in the proposer’s business or any of its branches. Additionally, all proposers must disclose any business

relationships or family ties with any officer, director, subcontractor, contracted provider, or employee of ULBC.

See Attachment #1

ULBC Procurement RFP# 01092026-2 Cubicle Work Stations Installation & Reconfiguration

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2. RFP PROCESS & INFORMATION

2.1 CALENDAR OF EVENTS

Listed below is the calendar of important actions, including dates and times by which these actions must be taken

or completed. If ULBC finds it necessary to change any of these dates or times, it will do so by addendum. Any

addendums will be posted on the dedicated procurement site.

Proposals/bids will be received until [01/09/26], by 4:00 PM EST for furnishing the services described herein.

Estimated Calendar of Events

Date

1 Release of RFP

2 Deadline to Submit Letter of Intent (Attachment 6)

LOI must be emailed to: procurement@ulbcfl.org

Submission of the LOI is required to gain access to the dedicated procurement site containing

official announcements and project documents.

3 Walk-Through / Site Visit (optional) 12:00 pm-1:30 pm

4 Technical Questions Deadline

Submit questions only via email to: procurement@ulbcfl.org

Cone of Silence/Prohibited Communications:

Communications outside of the Procurement Contact are prohibited and may result in disqualification.

5 Posting of Responses to Technical Questions

6 Proposal Submission Deadline

7 Evaluation Period

8 Interviews (if conducted)

9 Notice of Selection

10 Contract Negotiations

11/24/25

12/17/25

12/19/25

01/09/26

Internal

N/A

01/23/26

TBD

2.2 CONE OF SILENCE/ PROHIBITED COMMUNICATIONS

Effective as of the issuance of this RFP and continuing through the 24-hour period following ULBC’s award to a

proposer, no proposer, or anyone representing a proposer, entity, or other organization, shall contact or discuss this

RFP with any ULBC official, Board member, employee, or anyone other than the agency contact named in this

RFP. Additionally, no proposer, or anyone representing a proposer, entity, or other organization, shall contact or

discuss this RFP with any proposer engaged by ULBC to assist in preparing the RFP documents or any cost

estimate related to this procurement. Violation of this prohibition may result in disqualification of the proposer,

even if the contract has already been awarded.

2.3 QUESTIONS

Any questions from Proposers regarding this RFP shall be submitted via email, identifying the submitter, to

procurement@ulbcfl.org by the specified date in the Calendar of Events. All questions and/or changes to the RFP

will be posted on the dedicated webpage/procurement platform. It is the Proposer’s responsibility to check the

website for updates.

2.4 ADDENDA

The Urban League of Broward County (ULBC) has the absolute right to cancel, amend, modify, supplement, or

clarify this RFP at any time in its sole discretion. If any revisions become necessary or appropriate, as determined

in the sole discretion of the ULBC, an addendum issued by the ULBC will be posted. Failure to follow the RFP

guidelines could result in a determination that the proposal is non-responsive.

ULBC Procurement RFP# 01092026-2 Cubicle Work Stations Installation & Reconfiguration

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.