South Cove Pavilion Repairs

COUNTY OF OCONEE
Procurement Office
415 South Pine Street, Walhalla, SC 29691
Phone: (864) 638-4141 Fax: (864) 638-4142
REQUEST FOR QUOTE
QUOTE NUMBER: 25-104Q DATE: May 1, 2026
DEADLINE TO SUBMIT QUOTE: Tuesday, May 26, 2026 @ 2:00pm
SUBMIT QUOTE TO: Oconee County Procurement Office
415 S. Pine Street, Walhalla, SC 29691
Fax: (864) 638-4142
E-mail: tpopham@oconeesc.com
PROCUREMENT FOR: South Cove Pavilion Repairs
DIRECT ALL INQUIRES TO: Tronda C. Popham, Procurement Director
Phone: (864) 638-4141
Fax: (864) 638-4142
E-mail: tpopham@oconeesc.com
NOTICE TO BIDDERS: There will be a non-mandatory site visit on Tuesday, May 12, 2026 @ 10:00am @ South
Cove Park Office, 1099 South Cove Road, Seneca, SC 29672.
Due to the importance of all bidders having a clear understanding of the scope and requirements for this contract, it is
highly recommended that you attend this meeting. Any changes that may be agreed upon as a result of this meeting will
be noted in an addendum to the bid invitation and emailed to all potential bidders and posted on the Oconee County
Procurement website www.oconeesc.com/procurement. All amendments to and interpretations of this solicitation shall
be in writing and issued by the Procurement Director of the County. Oconee County shall not be legally bound by any
amendment or interpretation that is not in writing. Each bidder shall fully acquaint himself with conditions relating to
the scope and restrictions attending the execution of the work under the conditions of this bid. The failure or omission
of a bidder to acquaint himself with existing conditions shall in no way relieve him of any obligation with respect to this
bid or to the contract
QUESTIONS: Questions submitted during the site visit and prior to the established deadline will be addressed in an
Addendum. All addenda will be posted on the Oconee County procurement website at www.oconeesc.com/procurement.
Questions must be submitted via email to tpopham@oconeesc.com no later than Tuesday, May 14, 2026 at 2:00 PM.
Oconee County complies with all South Carolina and Federal laws that prohibit discrimination on the basis of race,
sex, age, religion, color, national origin and disability.
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INSTRUCTIONS AND CONDITIONS
1. GENERAL: By submission of a quote, the vendor is guaranteeing that all goods and services meet the
requirements of the Request for Quote (hereafter referred to as RFQ) during the contract period. Unless
otherwise stated, it is understood and agreed that all items shall be new and in first class condition.
2. VENDOR'S RESPONSIBILITY: Each vendor shall fully acquaint himself with conditions relating to the
scope and restrictions attending the execution of the work under the conditions of this RFQ. It is expected
that this will sometimes require on-site observation. The failure or omission of a vendor to acquaint
himself with existing conditions shall in no way relieve him of any obligation with respect to this RFQ or to
the contract.
3. PAYMENT TERMS: Equipment, Goods, and Services - Payment shall be made within 30 days after receipt of
equipment, goods and services that are complete and meet all specifications of the RFQ. The County will
not make "pre-payments" for any goods or services and partial payments shall be at the discretion of the
Procurement Director. Electronic Payments - Oconee County may choose to utilize checks, Procurement
Cards (credit card issued by Visa), E-payables or other types of electronic payment methods approved by
the Oconee County Administrative Services department. The successful vendor agrees to accept electronic
payment by Oconee County at no extra charge, should the County decide to use this method of payment.
4. COMPETITION: This solicitation is intended to promote competition. If any language, specifications, terms
and conditions, or any combination thereof restricts or limits the requirements in this solicitation to a single
source, it shall be the responsibility of the interested vendor to notify the Procurement Office in writing
within seven (7) calendar days after receipt of RFQ. The solicitation may or may not be changed, but a
review of such notification will be made prior to the award.
5. DEVIATIONS FROM SPECIFICATIONS: Any deviation from specifications indicated herein should be
clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with these
specifications. Deviations should be explained in detail on separate attached sheet(s). The listing of
deviations, if any, is required but will not be construed as waiving any requirements of the specifications.
Deviations found in the evaluation of the quote and not listed may be cause for rejection. Vendors offering
substitute or equal items should provide information sufficient enough to determine acceptability of item
offered.
6. "OR APPROVED EQUAL": Certain processes, types of equipment or kinds of material are described in the
specifications and/or on the drawings by means of trade/brand names and catalog numbers. In each
instance where this occurs, it is understood and inferred that such description is followed by the words "or
approved equal". Such method of description is intended merely as a means of establishing a standard of
comparability. However, the County reserves the right to select the items which, in the judgment of the
County, are best suited to the needs of the County based on price, quality, service, availability and other
relative factors. Vendors should indicate brand name, model, model number, size, type, weight, color, etc.,
of the item quoted, if not exactly the same as the item specified. Vendor's stock number or catalog number
is not sufficient to meet this requirement. If any vendor desires to furnish an item different from the
specifications, vendor shall submit along with the quote, the information, data, pictures, designs, cuts, etc.,
of the item they plan to furnish so as to enable the County to compare the item specified; and, such item
shall be given due consideration. The County reserves the right to insist upon, and receive items as
specified if the submitted items do not meet the County's standards for acceptance.
7. UNIT PRICES: When applicable, unit prices will govern over extended prices unless otherwise stated in this
RFQ. All quotes shall remain effective for a minimum of 60 days, unless otherwise stated.
8. INTERPRETATIONS OR ADDENDA: No oral changes shall be made to any vendor regarding the RFQ or
any part thereof. Every request for an interpretation shall be made in writing via email or fax to the Buyer
as indicated in the RFQ. Any changes to the specifications shall be in the form of a written Addendum to
the RFQ. The Addendum will be posted on the Procurement web site at www.oconeesc.com/procurement.
The Addendum will also be emailed to all vendors who have contacted the Procurement Office and asked
to be placed on the Bidder's List. It shall be the vendor's responsibility to make inquiries as to the
Addenda issued. All such Addenda shall become part of the RFQ and all vendors shall be bound by such
Addenda, whether or not received by the vendors.
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9. REJECTION OR ACCEPTANCE OF QUOTES; WAIVER OF TECHNICALITIES AND
IRREGULARITIES: The County shall reserve the unqualified right to reject any and all quotes or accept
such quotes, as appears in the County's own best interest. The County shall reserve the unqualified right to
waive technicalities or irregularities of any kind in solicitations made under this Article. In all cases, the
County shall be the sole judge as to whether a vendor's quote has or has not satisfactorily met the
requirements to solicitations made under this Article.
10. AWARD: The contract shall be awarded to the lowest responsible and responsive vendor(s) whose quote meets
the requirements and criteria set forth in the RFQ. Oconee County reserves the right to waive any
technicalities and informalities, and accept or reject any quote as deemed in the best interest of the County.
The County will be sole judge as to whether bids submitted meet all requirements contained in this
solicitation. When so stated in the RFQ, the award can be made to one or a multiple vendors, whichever is
in the best interest of the County, and quantities may vary, depending upon availability of funds, unless
otherwise stated.
11. CONTRACT: This RFQ and submitted documents, when properly accepted by Oconee County along with a
written purchase order, shall constitute a contract equally binding between the successful offeror and
Oconee County. No different or additional terms will become a part of this contract, except through a
Change Order, when applicable.
12. ASSIGNMENT: Once a contract has been executed, the Contractor shall not assign, sublet, or transfer the
contract without the written consent of the Procurement Director.
13. CHANGE ORDERS: No oral statement of any person shall modify or otherwise change, or affect the terms,
conditions or specifications stated in the resulting contract. All change orders to the contract will be made
in writing by the Procurement Director.
14. INDEMNIFICATION: The Contractor agrees to indemnify and hold harmless the County of Oconee and all
County officers, agents and employees from claims, suits, actions, damages and costs of every name and
description, arising out of or resulting from the use of any materials furnished by the Contractor, provided
that such liability is not attributable to negligence on the part of the County or failure of the County to use
the materials in the manner outlined by the Contractor in descriptive literature or specifications submitted
with the Contractor's quote.
15. FORCE MAJEURE: The Contractor shall not be liable for any excess costs if the failure to perform the
contract arises out of causes beyond the control and without fault or negligence of the contractor. Such
causes may include, but are not restricted to acts of God or of the public enemy, acts of the Government in
either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather; but in every case the failure to perform must be beyond the
control and without the fault or negligence of the contractor. If the failure to perform is caused by the
default of a subcontractor, and if such default arises out of causes beyond the control of both the contractor
and subcontractor, and without the fault or negligence of either of them, the contractor shall not be liable
for any excess costs for failure to perform, unless the supplies or services to be furnished by the
subcontractor were obtainable from other sources in sufficient time to permit the contractor to meet the
required delivery schedule.
16. S.C. LAW CLAUSE: Upon award of a contract under this RFQ, the person, partnership, association or
corporation to whom the award is made must comply with the laws of South Carolina which require such
person or entity to be authorized and/or licensed to do business within the State. Notwithstanding the fact
that applicable statutes may exempt or exclude the Contractor from requirements that it be authorized
and/or licensed to do business in this State, by submission of this signed RFQ, the Contractor agrees to
subject himself to the jurisdiction and process of the courts of the State of South Carolina as to all matters
and disputes arising or to arise under the contract and the performance thereof, including any questions as
to the liability for taxes, licenses, or fees levied by the State.
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17. 6% SC SALES TAX: Oconee County is subject to South Carolina Sales Tax on all purchases of goods and
services, except for the mining operation of the Oconee County Rock Quarry, and the recycling operation
of the Oconee County Solid Waste Department. Therefore, 6% sales tax must be added to all orders, except
for the mining operation of the Rock Quarry. Lump sum bids however, shall include sales tax in quote
unless otherwise noted. By submission of a signed quote, you are certifying, under penalties of perjury,
that you comply with Title 12, Chapter 36, Article 1 of the SC Code of Laws 1976, as amended, relating to
payment of any applicable taxes. This will certify to the County your compliance.
18. DRUG-FREE WORKPLACE: By submittal of this RFQ, you are certifying that you will comply with Title 44,
code of Laws of South Carolina, 1976, Section 44-107-30.
19. ILLEGAL IMMIGRATION REFORM ACT - 2008 - Title 8, Chapter 14, Act. No. 280: By submittal of this
RFQ, you are certifying that you are in compliance with Title 8, Chapter 14, or that this law is inapplicable
to you and your subcontractors. An overview of this law is available at
www.procurementlaw.sc.gov/immigration. This is required of all contractors and subcontractors as of
January 1, 2010.
20. LOCAL PREFERENCE: See accompanying ordinance 2025-27 for provisions related to preferred status of
local vendors and subcontractors, Attachment No. 1.
To be considered for Local Preference, bidders must submit the Affidavit Regarding Local
Contractor/Vendor Preference Eligibility for Oconee County with their bid submission.
21. INSURANCE: The successful contractor shall procure, maintain, and provide proof of insurance coverage for
injuries to persons and/or property damage as may arise from, or in conjunction with, the work performed
on behalf of the County by the contractor, his agents, representatives, employees or subcontractors. Proof
of coverage as contained herein shall be submitted fifteen (15) days prior to the commencement of work
and such coverage shall be maintained by the contractor for the duration of the contract period; for
occurrence policies.
A. Commercial General Liability: Coverage shall be as broad as: Comprehensive General Liability
endorsed to include Broad Form, Commercial General Liability Form including Products/Completed
Operations.
Minimum Limits:
$500,000 General Aggregate Limit
$500,000 Products & Completed Operations
$500,000 Personal & Advertising Injury
$500,000 Each Occurrence Limit
$50,000 Fire Damage Limit
$5,000 Medical Expense Limit
B. Business Commercial Automobile Liability: Coverage sufficient to cover all vehicles owned, used,
or hired by the contractor, his agents, representatives, employees or subcontractors.
Minimum Limits:
$500,000 Combined Single Limit
$500,000 Each Occurrence Limit
$5,000 Medical Expense Limit
C. Workers' Compensation: Limits as required by the Workers' Compensation Act of SC, to include
state's endorsement for businesses outside of SC. Employer's Liability, $1,000,000.
Coverage Provisions
1. All deductibles or self-insured retention shall appear on the certificate(s).
2. Oconee County, its' officers/ officials, employees, agents and volunteers shall be added as
"additional insured" as their interests may appear. This provision does not apply to Professional
Liability or Workers' Compensation/Employers' Liability.
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3. The contractor's insurance shall be primary over any applicable insurance or self-insurance
maintained by the County.
4. Shall provide 30 days written notice to the County before any cancellation, suspension, or void of
coverage in whole or part, where such provision is reasonable.
5. All coverage for subcontractors of the contractor shall be subject to all of the requirements stated
herein.
6. All deductibles or self-insured retention shall appear on the certificate(s) and shall be subject to
approval by the County. At the option of the County, either; the insurer shall reduce or eliminate
such deductible or self-insured retention; or the contractor shall be required to procure a bond
guaranteeing payment of losses and related claims expenses.
7. Failure to comply with any reporting provisions of the policy(s) shall not affect coverage provided
the County, its officers/officials, agents, employees and volunteers.
8. The insurer shall agree to waive all rights of subrogation against the County, its' officers/officials,
agents, employees or volunteers for any act, omission or condition of premises which the parties
may be held liable by reason of negligence.
9. The contractor shall furnish the County certificates of insurance including endorsements affecting
coverage. The certificates are to be signed by a person authorized by the insurance company(s) to
bind coverage on its behalf, if executed by a broker, notarized copy of authorization to bind, or
certify coverage must be attached.
10. All insurance shall be placed with insurers who are lawfully authorized to do business in the state
of SC, and who maintain an A.M. Best rating of no less than an A:VII. If A.M. Best rating is less
than A:VII, approval must be received from the County's Risk Manager.
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SPECIAL TERMS AND CONDITIONS
FOR CONSTRUCTION PROJECTS
1. LICENSES, PERMITS, INSURANCE & TAXES: All costs for required licenses, insurance and taxes shall be
borne by the contractor. It shall be the responsibility of the contractor to obtain all licenses and permits and
to pay all fees associated with work performed within the jurisdictions of any city, where applicable. If
work is performed in unincorporated areas of the County, a county building permit is required; however,
the County will waive any fees.
2. BUILDING CODES: The contractor will be solely responsible for compliance with applicable Building Code
requirements, all dimensions, and all conditions relating to his work under this contract.
3. WORKMANSHIP: Workmanship shall be first quality in every respect. All measures necessary to ensure a
first-class job shall be taken.
4. INTERFERENCE: The construction work must be carried on in such a manner, consistent with the practical
conditions involved in the erection of the new work, as to cause the least amount of interference and
inconvenience to the occupants of nearby or adjoining buildings or property.
5. PROTECTION OF ADJACENT WORK: Protect work and adjacent work at all times with suitable covering or
by other approved methods. All damage to work in place caused by the contractor shall be repaired and
restored to the original good and acceptable condition using same quality and kinds of materials, as
required, to match and finish with adjacent work.
6. SITE CLEANING: The contractor shall keep the construction site clean and free from an accumulation of
debris or materials during the construction. At the completion of the work, the entire facility and premises
shall be left clean. All accumulations of trash and other materials which are not to be used in the
construction, must be removed from the premises on a daily basis.
7. FINAL INSPECTION: At the completion of the contract work, a representative of the Owner shall accompany
the contractor on an inspection of the work. All defects found in the work will be corrected by the
contractor before final payment will be authorized.
8. GUARANTEE: Upon completion of the work and before final payment is made, the contractor shall furnish
the Owner a guarantee stating that the contractor shall keep his entire portion of the work in repair, without
expense to the Owner, as far as concerns defects of workmanship for a period of one (1) year from the date
of final Certificate (unless specified for a longer time elsewhere) and he shall be responsible for, and make
good any damage to his work caused by such defect; but this clause shall not be interpreted as holding him
responsible for making good any deterioration on his part of the work due to its use or abuse by the Owner.
9. DATE OF COMMENCEMENT AND COMPLETION: It is the intent of the County to issue a statement of
award to the successful contractor on or about May 29, 2026. Contractor shall submit signed contract,
performance and payment bonds, and certificate of insurance, where applicable, within ten (10) days of
receiving a notice of award. Upon receipt of signed documents, a Purchase Order will be issued.
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MINIMUM SPECIFICATIONS
Oconee County is requesting proposals from qualified, licensed general contractors to complete repairs to the South
Cove Pavilion in accordance with the provided plans. The finished structure must be restored to match its original
appearance.
BACKGROUND:
South Cove County Park
South Cove Park is comprised of three parcels of land, which is 43.18 acres and contains 9,728 feet of shoreline. The
Park is located on the shores of Lake Keowee in Oconee County, South Carolina at 1099 South Cove Rd in Seneca.
The Park features three boat ramps and two courtesy docks for public boat launching. The Park also contains recreation
amenities including a handicap fishing pier, two tennis courts, 8 pickleball courts, basketball area, two playgrounds,
shoreline picnic areas, a beach area, a recreation building, rental shelter and a total of eighty-six (86) campsites with
water and electricity
SCOPE OF WORK
Repairs to the South Cove Pavilion shall include removal of the existing posts with adequate structural
support maintained at all times, installation of new foundation, replacement of the posts, replacement of
all post supports, and the reinstallation or replacement of any trim removed or affected to facilitate
inspection and assessment of structural damage. Staining of the structure will be performed by the
County. All work shall be completed in accordance with the engineer's plans and specifications.
The selected general contractor shall be responsible for obtaining a building permit; however, standard
permit fees will be waived by the County. Any costs associated with re-inspections resulting from failed
inspections, as well as any stop-work order fees, shall be the responsibility of the contractor and will not
be waived.
GENERAL
ENGINEER: The County has retained Devita & Associates, LLC, of Greenville, South Carolina, to prepare the
project plans and specifications.
PLANS: Contractors shall review all drawings, including specifications shown on the plans, prepared by Devita &
Associates, included with this solicitation as Attachment #2 - Plans and Drawings.
PROJECT SCHEDULE: Contractor shall submit their proposed project schedule with quote submittal, to include
start time and completion time for each location. Contractor will coordinate work schedule with the Project Manager. .
SUBCONTRACTORS: The Contractor shall be responsible to the County for acts and omissions of the Contractor's
employees, subcontractors and their agents and employees, and other persons or entities performing portions of the
Work for or on behalf of the Contractor or any of its subcontractors. Contractor will list any subcontractors to be
utilized. Subcontractors Form, provided on page 9.
INSPECTION: Contractor shall contact Stephen Schutt, Project Manager, for final inspection. Mr. Schutt will
inspect the site when installation is complete to ensure compliance with these written specifications. Payment will
be made after Mr. Schutt approves the inspection.
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COUNTY OF OCONEE
Procurement Office, 415 S. Pine Street, Walhalla, SC 29691
Phone: (864) 638-4141 / Fax: (864) 638-4142
QUOTE FORM
QUOTE NUMBER: 25-104Q DATE: May 1, 2026
DEADLINE TO SUBMIT QUOTE: Tuesday, May 26, 2026 @ 2:00pm
This is a request for quote; therefore, there will not be a public opening.
SUBMIT QUOTE TO: QUOTES MAY BE SUBMITTED VIA EMAIL,
FAX OR MAILED TO:
E-mail: tpopham@oconeesc.com
Fax: 864-638-4142
Oconee County Procurement Office
Attn: Tronda Popham
415 S. Pine Street, Walhalla, SC 29691
PROCUREMENT FOR: South Cove Park Pavilion Repairs
LOCATION: 1099 South Cove Road, Seneca, SC 29672
Total Bid for ALL Proposed Work (Lump Sum)
(Use Words)
$
(Use Figures)
SC LLR GC License Number:
WARRANTY:
FIRM NAME: ________________________________________________________________________
ADDRESS: __________________________________________________________________________
CITY/STATE/ZIP: ____________________________________________________________________
PHONE: _____________________________________ EMAIL: _______________________________
SIGNATURE: _______________________________________ Title: ______________________________
Print Signature: _______________________________________ Date: ______________________________
By signing this Bid Form, the Bidder acknowledges that he/she has read this document and understands the
provisions, agrees to be bound by its terms and conditions, will adhere to scheduling requirements stated herein and
is capable of providing all required services necessary for this project.
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SUBCONTRACTOR INFORMATION
Dollar Value of
Name & Address Description of work to be preformed
Subcontractor's Work
1.
$
2.
$
3.
$
4.
$
5.
$
6.
$
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RFQ NUMBER: 25-104Q DATE: May 1, 2026
CERTIFICATE OF FAMILIARITY AND NON-COLLUSION
The undersigned, having fully familiarized himself with the information contained within this entire solicitation and
applicable amendments, submits the attached RFQ and other applicable information to the County, which I verify to be
true and correct to the best of my knowledge. I certify that this quote is made without prior understanding, agreement, or
connection with any corporation, firm or person submitting a quote for the same materials, supplies or equipment, and is
in all respects, fair and without collusion or fraud. I agree to abide by all conditions of this RFQ and certify that I am
authorized to sign this RFQ. I further certify that this quote is good for a period of sixty (60) days, unless otherwise
stated.
___________________________________ ___________________________________
Company Name (as registered with the IRS) Authorized Signature
___________________________________ ___________________________________
Correspondence Address Printed Name
___________________________________ ___________________________________
City, State, Zip Title
___________________________________ _________________ _________________
Date Phone # Fax #
___________________________________ ____________________________________
E-mail Address Mobile Phone #
S. C. CONTRACTOR'S LICENSE #__________________________________________
____________________________________
Remittance Address
____________________________________
City, State, Zip
____________________________________ __________________________________
Phone # Toll-Free Phone #, if available
____________________________________ __________________________________
Federal Tax ID Number SC Sales and Use Tax Number
Rev 03/19/97
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