Janitorial Services 41 Spring Tree Lane, Brattleboro

Location:	Vermont
Posted:	Mar 2, 2026
Due:	Mar 17, 2026
Agency:	State of Vermont
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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Agency of Administration/ Buildings & General Services

133 State Street, 5th Floor | Montpelier VT 05633-8000

802-828-2211 phone |802-828-2222 fax

http://bgs.vermont.gov/purchasing

SEALED BID

Request For Proposal

Janitorial Services for Agency of Human Services at

41 Spring Tree Lane, Brattleboro, Vermont

ISSUE DATE

BIDDERS CONFERENCE

QUESTIONS DUE

RFP RESPONSES DUE BY

March 2, 2026

March 6, 2026 – 11:00 AM

March 11, 2026 – 4:30 PM (EST)

March 17, 2026 – 4:30 PM (EST)

Please be advised that all notifications, releases, and addendums associated with this

RFP will be posted at:

http://www.bgs.state.vt.us/pca/bids/bids.php

The state will make no attempt to contact interested parties with updated information. It is the

responsibility of each bidder to periodically check the above webpage for any and all

notifications, releases and addendums associated with this RFP.

STATE CONTACT: James Meyers, State Senior Purchasing Agent

E-MAIL:

BGS.OPCVendorDocs@vermont.gov

Revised: February 13, 2026

OVERVIEW:

1.1. SCOPE AND BACKGROUND: Through this Request for Proposal (RFP) the Agency of

Administration/ Buildings & General Services (hereinafter the “State”) is seeking to establish

contracts with one or more companies that can provide janitorial services at 41 Spring Tree

Lane, Brattleboro, Vermont.

1.2. CONTRACT PERIOD: Contracts arising from this RFP will be for a period of 36 months/3 years

with an option to renew for up to one additional twenty-four-month period. The State anticipates

the start date for such contract(s) will be April 1, 2026.

1.3. SINGLE POINT OF CONTACT: All communications concerning this RFP are to be addressed

in writing to the State Contact listed on the front page of this RFP. Actual or attempted contact

with any other individual from the State concerning this RFP is strictly prohibited and may result

in disqualification.

1.4. BIDDERS’ CONFERENCE: A non-mandatory bidders’ conference will be held at the date and

time indicated on the front page of this RFP.

1.5. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of this

RFP or wishing to comment on any requirement of the RFP must submit specific questions in

writing no later than the deadline for question indicated on the first page of this RFP. Questions

may be e-mailed to the point of contact on the front page of this RFP. Questions or comments

not raised in writing on or before the last day of the question period are thereafter waived. At

the close of the question period a copy of all questions or comments and the State's responses

will be posted on the State’s web site http://www.bgs.state.vt.us/pca/bids/bids.php . Every effort

will be made to post this information as soon as possible after the question period ends,

contingent on the number and complexity of the questions. All information provided by vendors

during this process will be public and bidders shall not provide confidential information, except

as described in 4.1 below.

1.6. CHANGES TO THIS RFP: Any modifications to this RFP will be made in writing by the State

through the issuance of an Addendum to this RFP and posted online at

http://www.bgs.state.vt.us/pca/bids/bids.php . Modifications from any other source are not to be

considered.

2. DETAILED REQUIREMENTS/DESIRED OUTCOMES:

2.1 This contract calls for Janitorial Services for the Agency of Human Services located at 41 Spring

Tree Lane in Brattleboro, Vermont to be cleaned 5 days a week. Monday -Friday.

2.1.1 This is an office space of 6,178 total square feet. Multiply flooring types.

2.2 Contractor’s responsibility: The Janitorial Duties will be performed daily, weekly, quarterly, semi-

annually and as necessary as outlined in statement of work Attachment A. The contractor shall

perform all Janitorial Duties necessary to maintain a clean, neat, professional office space. All

janitorial supplies and consumables shall be provided by the successful bidder, and these costs

will be included as a part of the proposed monthly bid price.

2.3 JANITORIAL SERVICES AND SUPPLIES CONSISTENT WITH BGS POLICIES.

2.3.1 Janitorial Supplies

a) Administrative Policy #0032

https://bgs.vermont.gov/commissioner/adminpolicies/0032

b) Environmentally Preferred Purchasing (EPP) Attachment E:

https://bgs.vermont.gov/purchasing-contracting/forms/epp

Revised: February 13, 2026

2.4 CONTRACTOR’S ACKNOWLEDGEMENT: SECURITY BACKGROUND CHECKS may be

required to work under this contract.

2.5 JANITORIAL SERVICES: REQUIRED DAILY, Monday-Friday

a. Restroom sinks, shelving, chrome fixtures, and toilets shall be washed inside and

out with disinfectant detergent.

Performance Standard:

Ensure that all restroom floors are clean and free of trash, litter, dust,

spilled liquids then mopped with disinfectant detergent.

b. Stock restrooms, kitchen/break areas on 5 times per week basis with toilet paper,

paper towels and hand soap.

Performance Standard:

Ensure restrooms are re-supplied with toilet paper, paper towels and hand

soap so that after re-supplying the restroom stock and supplies do not run

out prior to the next re-supply period.

c. Wastebaskets are to be emptied cartons and boxes next to a wastebasket and any

other waste, compost, or recycling are to be removed to the dumpster area.

Plastic liner shall be replaced as needed but shall be done at least once per week.

Trash must be deposited in the designated dumpsters nightly and should never be

stored within the office area.

Performance Standard:

Ensure all wastebaskets, paper shredders, recycling, composting, and other

containers within the area are emptied and returned to their location.

Ensure boxes, cans and papers placed near a trash receptacle marked

“trash” are removed.

Ensure any obviously soiled or torn plastic trash receptacle liners in such

receptacles are replaced.

Ensure all trash is disposed of in plastic bags and securely tied.

Ensure any trash that spills from the dumper during the removal of collected

trash is picked up and collected.

Ensure all solid waste collected as a requirement of this contract is placed in

appropriate onsite dumpster containers marked trash or recycling.

Ensure plastic liners are replaced at least once a week.

Ensure compost is placed in the onsite compost container.

d. All reception areas, office, waiting rooms, and main corridors shall be vacuumed daily

and wet mopped daily.

Performance Standard:

Revised: February 13, 2026

Sweep non-carpeted floor surface areas daily, including corners and

abutments; chairs, trash receptacles, and easily movable items shall be

moved to sweep underneath areas.

Ensure the floors are free of spill, trash, visible litter, dust and debris. No dirt

shall be left in corners and abutments; chairs, trash receptacles, and easily

movable items shall be moved to sweep underneath areas.

Ensure caution signs are displayed when cleaning floors in an area where

people other than contract personnel are, or will be present, before the floors

are dry.

e. High touch surface disinfecting. One time per day.

Performance Standard:

All high touch surfaces are to be disinfected once per day throughout this

office.

2.6 JANITORIAL SERVICES: REQUIRED WEEKLY

a. All restroom mirrors, dispensers, chromium fixtures, and piping shall be damp-wiped

and polished dry.

Performance Standard:

Ensure all glass in doors, display cases and any other glass within approximately 7’0”

of the floor are free of film, dirt, smudges, water or cloudy surfaces.

b. All partitions and doors in restrooms shall be washed.

Performance Standard:

De-scale and disinfect partitions, stalls, in restrooms, to include toilet bowls,

and urinals, lavatories, showers, dispensers, and other such surfaces using

germicidal detergent weekly.

Damaged fixtures during de-scaling and disinfecting shall be the responsibility

of the contractor to repair or replace to the satisfaction of the state

representative.

Glass in entry doors shall be washed on both sides.

Performance Standard:

Ensure that after the windows have been cleaned, all traces of film, dirt,

smudges, water and other foreign matter are removed from frames, casings,

sill and glass, as well as plexi-glass at all counters.

Ensure that all dust, lint, cobwebs, litter and dry soil is removed.

Revised: February 13, 2026

d. Dust and wash down all surfaces in the break room and holding cell area including

sink.

Performance Standard:

Make sure that all countertops, tables and sinks are cleaned and disinfected.

All food that is found left out should be disposed of outside the building.

2.7 JANITORIAL SERVICES: REQUIRED QUARTERLY

a. Buff and/or wax all tile flooring.

Performance Standard:

Strip was and apply new was to all hard surface floors. Apply a new base

coat of wax on floor if required. The products used for the procedure should

be those that are recommended by the material manufacturer and must

provide a non-slip surface.

Ensure a uniform coating of no-slip floor finish is applied bi-annually so that

the floor presents a uniform glossy appearance.

2.8 JANITORIAL SERVICES: REQUIRED Semi - Annual

Dust all file cabinets; dust furniture in waiting, lunch, and conference rooms and all

wall surfaces to full ceiling height shall be thoroughly dusted.

Performance Standard:

Ensure all horizontal surfaces and furniture up to 7’0” above the floor is free of

dust, lint, litter, cobwebs and that dry soil is removed from surfaces of cleared

disks, chairs, file cabinets and other types of office furniture and equipment,

ledges, window sills, and hand rails.

Ensure a streak free surface. Ensure corners, crevices, moldings and ledges

are free of all dust, oil, spots, or smudges caused by dusting tools.

The contractor SHALL NOT dust computers, and other computer equipment,

business machines, and equipment of a similar nature as well as personal

items located on desks.

Remove insect remains from light fixtures.

Performance Standard:

Ensure that after cleaning; both the interior and exterior of the light fixtures are

free of bugs, dirt, dust, grease or other foreign matter.

c. Wash all plastic and walk off floor mats.

Performance Standard:

Revised: February 13, 2026

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

TITLE	QUESTIONS DUE	ANSWERS POSTED	DUE DATE	NO POSTING AFTER
Janitorial Services 41 Spring Tree Lane, Brattleboro	03/11/2026 04:30PM		03/17/2026 04:30PM

Janitorial Services 41 Spring Tree Lane, Brattleboro

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