: RFQ for Configuration of Test Environment for IT Dept
| Location: | Alaska |
|---|---|
| Posted: | May 15, 2026 |
| Due: | May 26, 2026 |
| Agency: | Kodiak Island Borough |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
: RFQ for Configuration of Test Environment for IT Dept
|
| Category: | Information Technology |
| Status: | Open |
|
Attachment Preview
Kodiak Island Borough
REQUEST FOR QUOTES
Project: RFQ for Configuration of Test Environment for IT Dept
Contract Number: FY2026-66
Date: May 13, 2026
Dear Contractor
This project includes, but is not necessarily limited to:
The Kodiak Island Borough IT Department seeks a qualified remote IT consultant to assist with the
configuration, integration, and staff training of an existing four-node Proxmox Virtual Environment (VE)
cluster. Three nodes are currently deployed and clustered. The selected consultant will integrate the fourth
node and complete all remaining configuration work described below. All work shall be performed
remotely via secure VPN access provided by the Borough. The consultant must maintain a primary
business location in Alaska, Washington, Oregon, or California, and must be available during Alaska or
Pacific Time business hours. Work shall be completed and all invoices submitted no later than June 27,
2026. The consultant shall submit invoices weekly for work completed during that week. The Borough
will submit the invoice for processing to the Borough Finance department within (5) business days of
invoice receipt.
This Request for Quotes will be used for quotes for services under $18,000, total compensation shall not
exceed this amount. A copy of the quote schedule is attached for your use in submitting quotes. All
interested quoters are encouraged to submit a registration form prior to pre-quote conference to ensure
receipt of notifications.
• A non-mandatory pre-quote meeting will be held at 2:00 pm local time on May 20, 2026
o Kodiak Island Borough Conference Room 121, 710 Mill Bay Road, Kodiak, AK, 99615 or
via Microsoft Teams. Only registered bidders will receive a link to the Teams meeting a
day prior to the pre-bid conference.
• Questions will be due in writing to itprojects@kodiakak.us 9:00 am local time on May 21, 2026.
• Quotes will be accepted until 5:00 pm local time on May 26, 2026.
o Quotes will be accepted via email, fax, mail, or in person, to contact the Quoter’s
Registration Form. Mailed or in-person quotes will be marked on the outside of the
envelope “Configuration of Test Environment for IT Dept.”
• The following items must be included within your quote:
o Two professional references that demonstrate relevant Proxmox VE or enterprise
virtualization experience.
o Confirmation of primary business location in Alaska, Washington, Oregon, or California.
All work shall comply with all applicable federal, state, and local codes, ordinances, and regulations, and
be completed in accordance with the attached specifications and/or plans from the written Notice to
Proceed until contract termination on June 27, 2026.
The Kodiak Island Borough reserves the right to waive any irregularities or informalities in a quote, to
reject any and all quotes without cause, and to re-solicit for quotes. Any contractor providing a quote
must be in compliance with KIB Code 3.30.115. The current minimum prevailing wage rates as published
by the Alaska Department of Labor must be paid if required by law. The requirement of the Alaska
Employment Preference Act (AS 36.10) must be met in performing the work of this Quote. Certified
payrolls must be submitted to the Alaska Department of Labor.
Kodiak Island Borough
Quoter Registration Form
IMPORTANT: In order to receive addenda and any other information which may impact the quote time
or quantities, quoter shall fill out the contact information below and return to the Borough.
ONLY REGISTERED QUOTERS WILL RECEIVE NOTIFICATIONS.
Name of Company:
Quoter’s Contact Information
Contact Name:
Address:
Phone Number:
Fax Number:
Email:
Return this form via fax, email, regular mail, or hand delivered to the following location:
IT Department
Kodiak Island Borough
710 Mill Bay Road
Kodiak, Alaska 99615-6398
Phone: (907) 486-9336
Fax: (907) 486-9394
Email: itprojects@kodiakak.us
Kodiak Island Borough
Addendum Acknowledgement
Project: RFQ for Configuration of Test Environment for IT Dept
Contract Number: FY2026-66
The quoter acknowledges receipt of the following addenda and certifies that their contents have been
considered in the preparation of this Quote. If there are no addendums please state NONE above your
name.
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Company Name
Date
Authorizing Name
Title
Signature
Kodiak Island Borough
Quote Schedule
Page 1 of 1
Project: RFQ for Configuration of Test Environment for IT Dept
Contract Number: FY2026-66
Item
No.
Item Description
Quantity
Unit
1
Fourth Node Integration & Cluster
Validation
HR
Enterprise Shared Storage
2 Configuration (Ceph, ZFS, NFS, or
HR
iSCSI)
VLAN Configuration
3 (management, VM, storage, and
HR
backup networks)
4
High Availability (HA) Setup and
Failover Testing
HR
5
Veeam Backup Integration and
Restore Testing
HR
6
Email Notifications and
Monitoring Configuration
HR
7
VMware-to-Proxmox Migration
Testing and Cutover Planning
HR
8
Security Hardening (RBAC, 2FA,
firewall, SSL/TLS)
HR
Staff Training - up to 8 hours
9 remote, with documentation and
HR
recordings
10
As-built documentation, runbooks,
and deliverables
HR
11
Cumulative total for all bid
schedule items
Unit Price
Total Item Price
Kodiak Island Borough
Quote Schedule
Page 2 of 2
Project: RFQ for Configuration of Test Environment for IT Dept
Contract Number: FY2026-66
Total Base Quote Amount:
Dollars
Cents
($
)
I,
, hereinafter called Quoter, an individual doing business
as
, (strike out inapplicable words:) a partnership, a
corporation incorporated in the State of Alaska, a joint venture, hereby submits this quote and agrees: to
hold this quote open for forty five (45) days, to accept the provisions of the Request for Quotes, to
accomplish the work in accordance with the contract documents, plans, specifications, for the lump sum
and unit price amounts as set forth in this quote schedule.
Respectfully submitted this
day of
, 202___
QUOTER:
Company Name
Authorizing Name
Address
Title
Kodiak Island Borough, State, Zip Code
Signature
Telephone Number
Federal I.D. or S.S.N.
Email Address
CORPORATE SEAL
ATTEST:
Signature of Corporate Sec.
Print Name
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