Buncombe County Acquisition and Demolition
| Location: | North Carolina |
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| Posted: | Oct 27, 2025 |
| Due: | Dec 4, 2025 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | Doc1793304113 |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | Doc1793304113 |
| Project Title: | Buncombe County Acquisition and Demolition |
| Description: | Vendors have been approved to perform work on Hazard Mitigation Grant Program (HMGP) projects pursuant to 19-RFPQ-1653309857-GSX. The North Carolina Department of Public Safety (DPS), Division of Emergency Management (NCEM) is seeking bids from those prequalified Vendors to provide services as described in the attached Scope of Work in this Request for Bid (RFB). Bids shall be submitted in accordance with the terms and conditions of this RFB and any addenda issued hereto. |
| Opening Date: | 12/4/2025 2:00 PM |
| Posted Date: | 10/28/2025 |
| Status: | Open |
| Department: | DEPARTMENT OF PUBLIC SAFETY |
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Solicitation Number
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Doc1793304113
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Department
DEPARTMENT OF PUBLIC SAFETY
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Status Reason
Open
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Opening Date
2025-12-04T14:00:00.0000000
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Posted Date
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2025-10-27T15:39:06.0000000Z
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Commodity Code
Single family dwelling construction services
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Mandatory Conference/Site Visit
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Special Instructions
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Solicitation Type
*
Select RFP IFB RFI
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Owner
Tim Pendergrass
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Description
Vendors have been approved to perform work on Hazard Mitigation Grant Program (HMGP) projects pursuant to 19-RFPQ-1653309857-GSX. The North Carolina Department of Public Safety (DPS), Division of Emergency Management (NCEM) is seeking bids from those prequalified Vendors to provide services as described in the attached Scope of Work in this Request for Bid (RFB). Bids shall be submitted in accordance with the terms and conditions of this RFB and any addenda issued hereto.
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Attachments
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Attachment Preview
STATE OF NORTH CAROLINA
DEPARTMENT OF PUBLIC SAFETY – EMERGENCY MANAGEMENT
Hazard Mitigation Grant Program (HMGP)
REQUEST FOR BID (RFB)
RESIDENTIAL CONSTRUCTION SERVICES
ACQUISITION & DEMOLITIONS
PROJECTS: 4827-0005 Acquisition/Demolition
Request for Bid (RFB) #4827-0005 Buncombe County Acq/Demo
Date of Issue: 10/27/2025
Bid Opening Date: 12/04/2025, at 2:00 PM ET
Direct all inquiries concerning this RFB to:
Sherri Garte and Philip Bouffard
Contract Specialists
Email: sherri.garte@ncdps.gov
philip.bouffard@ncdps.gov ph.919-873-5883
IMPORTANT: Only Vendors that were approved from RFPQ # 19-RFPQ-1653309857-GSX will be considered for award. If your
firm is interested in being approved for an ongoing RFPQ to become eligible for future awards, please reach out to the
Contract Specialists above.
STATE OF NORTH CAROLINA
Department of Public Safety
Refer ALL Inquiries regarding this RFB to:
Request for Bid #: 4827-0005 Buncombe County Acquisition/Demo
The procurement lead through the Message Board in Bid will Be Publicly Opened: December 04, 2025, at 2:00 pm ET
the Sourcing Tool. See section 2.3 for details:
Microsoft Teams Need help?
Join the meeting now
Meeting ID: 227 327 481 606 66
Passcode: wm7KC7FL
Dial in by phone
+1 984-204-1487,,218223016# United States, Raleigh
Find a local number
Phone conference ID: 218 223 016#
Join on a video conferencing device
Tenant key: ncgov@m.webex.com
Video ID: 114 220 619 8
Using Agency: NCEM, Hazard Mitigation
Commodity No. and Description: 721110, Residential
Requisition #: R196393
Construction Services in the state of North Carolina
EXECUTION
By executing this Request for Bid (RFB), the undersigned Vendor understands that False certification is a Class I felony and certifies that:
that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter
78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. §143-59.2), and
it is not an ineligible Vendor as set forth in G.S. §143-59.1.
Furthermore, by executing this RFB, the undersigned certifies to the best of Vendor’s knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from covered transactions by any Federal or State department or agency.
As required by G.S. §143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any future Contract awarded as a
result of this RFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each
employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify
system.
G.S. §133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,
specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public
Contract of any gift from anyone with a Contract with the State, or from any person seeking to do business with the State. By execution of
this RFB, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor are not aware that any such
gift has been offered, accepted, or promised by any employees of your organization.
Failure to execute/sign RFB prior to submittal shall render Bid invalid and it will be REJECTED.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY & STATE & ZIP:
TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #12):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
FAX NUMBER:
VENDOR’S AUTHORIZED SIGNATURE:
DATE:
EMAIL:
Offer valid for at least 90 days from the date of bid opening, unless otherwise stated here: ______ days. After this time, any withdrawal of
offer shall be made in writing, effective upon receipt by the agency issuing the Request for Bid.
Page 2 of 71
ACCEPTANCE OF BID
If any or all parts of this bid are accepted by the State of North Carolina, an authorized representative of DPS shall affix his/her signature
hereto and this document and all provisions of the original 19-RFPQ-1653309857-GSX, this Request for Bid, the Vendor response and the
written results of any negotiations shall then constitute the written agreement between the parties. A copy of this acceptance will be
forwarded to the successful Vendor(s). This procurement complies with the State’s own procurements laws, rules, and procedures per 2 C.F.R.
§200.317.
FOR STATE USE ONLY: Offer accepted and Work Order awarded this ________ day of __________________, 2025, as indicated on
the attached notification, by ____________________________________________________________________.
(Authorized Representative of Department of Public Safety)
Page 3 of 71
CONTENTS
1.0 PURPOSE AND BACKGROUND ..........................................................................................................................6
1.1 CONTRACT TERM .......................................................................................................................................... 6
2.0 GENERAL INFORMATION .................................................................................................................................. 6
2.1 REQUEST FOR BID DOCUMENT.....................................................................................................................6
2.2 SUBMISSION INSTRUCTIONS ........................................................................................................................ 6
2.3 QUESTIONS ................................................................................................................................................... 7
2.4 REQUEST FOR BID CONTENTS.......................................................................................................................7
2.5 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ........................................................................................8
3.0 METHOD OF AWARD AND EVALUATION PROCESS...........................................................................................9
3.1 METHOD OF AWARD .................................................................................................................................... 9
3.2 REQUEST FOR BID EVALUATION PROCESS....................................................................................................9
3.3 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION .....................................10
3.4 CONFIDENTIALITY DURING PROCESS..........................................................................................................10
3.5 NOTICE TO VENDORS REGARDING TERMS AND CONDITIONS ...................................................................10
3.6 INTERPRETATION OF TERMS AND PHRASES...............................................................................................11
4.0 REQUIREMENTS ..............................................................................................................................................11
4.1 APPROVED PRICING AND COSTS.................................................................................................................11
4.2 CHANGE ORDER ..........................................................................................................................................11
4.3 PRICING.......................................................................................................................................................11
4.4 INVOICES.....................................................................................................................................................12
4.5 WITHDRAWAL/SEVERABILITY .....................................................................................................................12
4.6 LIQUIDATED DAMAGES...............................................................................................................................13
4.7 CONTRACT MANAGER AND CUSTOMER SERVICE ......................................................................................13
4.8 ACQUISITION SERVICES SCOPE OF SERVICES..............................................................................................13
4.9 DEMOLITION SERVICES SCOPE OF WORK...................................................................................................15
4.10 ACQUISITION/DEMOLITION SERVICES PRICING .........................................................................................16
4.11 ADDITIONAL REQUIREMENTS.....................................................................................................................16
5.0 WORK ORDER..................................................................................................................................................18
5.1 WORK ORDER..............................................................................................................................................18
5.2 VENDOR’S REPRESENTATION......................................................................................................................20
5.3 WORK ORDER AUTHORIZATION AND COMPENSATION .............................................................................20
5.4 BONDS; PERFORMANCE AND PAYMENT ....................................................................................................21
6.0 ADMINISTRATION ...........................................................................................................................................21
6.1 POST AWARD PROJECT REVIEW MEETINGS.............................................................................................21
6.2
CONTINUOUS IMPROVEMENT ................................................................................................................21
6.3
PERIODIC WEEKLY STATUS REPORTS ......................................................................................................21
6.4
ACCEPTANCE OF WORK...........................................................................................................................21
6.5 FAITHFUL PERFORMANCE........................................................................................................................22
6.6
DISPUTE RESOLUTION .............................................................................................................................22
Page 4 of 71
6.7
CONTRACT CHANGES .............................................................................................................................22
6.8
ATTACHMENTS .......................................................................................................................................22
ATTACHMENT A: BID WORKSHEET .............................................................................................................................23
ATTACHMENT B: SUPPLEMENTAL PROPERTY DETAILS ..............................................................................................25
ATTACHMENT C: SUBCONTRACTOR FORM ................................................................................................................26
ATTACHMENT D: VENDOR ELECTRONIC PAYMENT FORM.........................................................................................28
ATTACHMENT E: INSTRUCTIONS TO VENDOR............................................................................................................29
ATTACHMENT F: N.C. GENERAL TERMS AND CONDITIONS........................................................................................36
ATTACHMENT G: CONSTRUCTION GENERAL CONDITIONS ........................................................................................50
ATTACHMENT H: REQUIRED ELEMENTS FOR UTILIZATION OF FEDERAL FUNDS .......................................................60
ATTACHMENT I: CERTIFICATION REGARDING DEBARRMENT, SUSPENSION, AND OTHER MATTERS RELATED TO
COVERED TRANSACTIONS...........................................................................................................................................69
ATTACHMENT J: SUPPLEMENTAL PROPERTY DETAILS ...............................................................................................71
Page 5 of 71
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