Precast Manholes, Catch Basins, Dry Wells, Risers, Frames and Covers

JOHN SAFFORD
Mayor

JOANNE KIERNAN
Como. OF FINANCE

BK KERAMATI
Comm. oF PuBLic WORKS

Tim COLL
Comm. OF PUBLIC SAFETY

JESSICA TROIS!
Comm. oF ACCOUNTS

City of Saratoga Springs, NY

Invitation for Bid

Precast Manholes, Catch Basins, Dry
Wells, Risers, Frames & Covers

PREPARED BY:
Department of Public Works
April, 2026

ALL BIDS SHALL BE ENCLOSED IN A SEALED ENVELOPE MARKED:

IFB #: 2026-09 - Precast Manholes, Catch Basins, Dry Wells, Risers, Frames & Covers

Name of Bidder:
IFB Opening: Tuesday May 12th, 2026 at 2:00 p.m.

AND RETURN TO:

City of Saratoga Springs
Department of Accounts
474 Broadway Suite 14
Saratoga Springs, NY 12866

City of Saratoga Springs, NY IFB Opening: Tuesday May 12th, 2026 2:00 p.m.
Precast Manholes, Catch Basins, Dry Wells, Risers, Frames & Covers: IFB #2026-09

NOTICE TO BIDDERS

The City of Saratoga Springs, New York, will receive sealed bids for Precast Manholes, Catch Basins, Dry Wells,
Risers, Frames & Covers. The sealed bid must be received in its' entirety by the City of Saratoga Springs, Office
of the Commissioner of Accounts, 474 Broadway Suite 14, Saratoga Springs, New York, 12866, by Tuesday May
12th, 2026 at 2:00 p.m. at which time they will be publicly opened and read.

Copies of the Invitation for Bid (IFB) may be obtained on the City's web page at www.saratoga-springs.org, under
"Current Bids". There is no fee for these documents.

Addenda, if any, will be issued only to those persons whose name and address are on record with the City as
having obtained a bid packet. Addenda to the bid, when issued, will be on file in the City Clerk's Office at least
five (5) days before the bid opening date. If you have obtained a bid packet through the City's web site and would
like to be on record for any Addenda please email stefanie.richards@saratoga-springs.org with your name, the
name of the bid packet obtained and email address.

Any questions regarding this Invitation for Bid should be directed to Stefanie Richards in writing at
stefanie.richards@saratoga-springs.org. All bids must be made on the official bid form or an exact copy by
reproduction thereof and enclosed in a sealed envelope. This Invitation for Bid will be awarded on an item-by-item
basis to the responsive and responsible Bidder(s) offering the lowest price for each item.

No Bidder may withdraw his/her bid within sixty (60) calendar days after the actual date of the opening
thereof. A Bidder may withdraw their bid response in writing immediately following this sixty (60) day
per New York State Finance Law 163(9)(e). The City reserves the right to reject any and all bids, to waive
any and all informalities and the right to disregard all nonconforming, non-responsive or conditional bid
documents per New York State Finance Law 163(9)(d).

INSTRUCTIONS TO BIDDERS
1. IFB DOCUMENTS:

This document includes a complete set of the IFB specifications and required documents, which are for the
convenience of Bidders and are not to be detached from the bid. Failure to submit the required documents
at the time of bid submission may disqualify the bid submission.

2. INTERPRETATION OR ADDENDUMS:

No oral interpretation will be made to any Bidder as to the meaning of the bid or any part thereof. Every
request for such an interpretation shall be made in writing to the City. Any inquiry received seven (7) or more
days prior to the date fixed for opening of bids shall be given consideration. Every interpretation made to a
Bidder shall be in the form of an Addendum to the bid, and when issued, shall be on file in the City Clerk's
Office at least five (5) days before bids are opened. All Addenda shall be emailed to each person whose
name and email address is on record with the City as having attained a bid packet or has attended a pre-bid
meeting. All such Addenda shall become part of the bid and all Bidders shall be bound by such Addenda,
whether or not received by the Bidders.

3. BIDS:

All bids shall be submitted on documents supplied by the City and shall be subject to all requirements of the
bid, including any plans, and these Instructions to Bidders. All bids shall be regular in every respect and no
interlineations, excisions or special conditions shall be made or included in the bid documents by the Bidder.
The City may consider as irregular any bid on which there is an alteration of or departure from the bid forms
hereto attached and at its' option may reject the same. Purchases by the City of Saratoga Springs are not
subject to any sales or federal excise taxes.

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City of Saratoga Springs, NY IFB Opening: Tuesday May 12th, 2026 2:00 p.m.
Precast Manholes, Catch Basins, Dry Wells, Risers, Frames & Covers: IFB #2026-09

4.

10.

NON-COLLUSIVE BIDDING AND VENDOR CERTIFICATIONS:

Each Bidder submitting a bid to the City for the work contemplated by the documents on which bidding is
based shall execute and attach thereto, the Non-Collusion and Vendor Code of Conduct Affidavit on the
form herein provided, to the effect that he/she has not colluded with any other person, firm or corporation in
regard to any bid submitted.

CORRECTIONS:
The Bidder must initial any erasures or other changes in the bid.
RECEIVING BIDS:

Bids received prior to the advertised time of opening shall be securely kept, sealed. The City Clerk's Office,
whose duty it is to open them, shall decide when the specified time has arrived to open bids, and no bid
received thereafter will be considered. LATE BIDS shall be rejected. E-mail or faxed bid submissions
are not acceptable and shall not be considered.

OPENING OF BIDS:

At the time and place fixed for the opening of bids, the City shall cause to be opened and publicly read aloud
every bid that was received within the time set for receiving bids. Bidders and other persons properly
interested may be present, in person or by representative.

WITHDRAWAL OF BIDS:

Bids may be withdrawn upon written request dispatched by the Bidder in time for delivery in the normal
course of business prior to the time fixed for opening provided that written confirmation of withdrawal over the
signature of the Bidder is placed in the mail and postmarked prior to the time set for bid opening.

EVALUATION PROCESS:

After the bid opening, each Bidder's proposal will be screened for completeness and conformance with
requirements for bid submission as set forth under the Bidders Submittal Instructions. Written bid amounts
are the legally binding bid amount with numeric bid amounts viewed as a convenience. Proposals that do not
meet the City's requirements, as outlined in the IFB, may be deemed nonresponsive and given no further
consideration.

AWARD OF CONTRACT: REJECTION OF BIDS

If the contract is awarded, it shall be awarded to the responsive and responsible Bidder submitting the best
value bid complying with the conditions and qualifications of the Notice to Bidders and Instructions to Bidders.
The Bidder to whom the award is made will receive a "Notice of Award" at the earliest possible date.

The City, however, reserves the right to:

a. reject any and all bids and to waive any informality in bids received whenever bid packages are submitted
incomplete without the required attachments and/or such rejections or waivers are in the City's best
interest;

b. consider as not responsible any Bidder who does not habitually perform with their own forces at least fifty
percent (50%) of the dollar value of the work involved in the contract;

c. award the bid, in part, on the Bidder's ability to provide timely technical assistance, part(s) replacement
and service for repairs;

d. give preference to Minority Women Business Enterprise (MWBE) businesses; and/or

e. extend the contract for one (1) year from expiration under the same terms and conditions as long as the
extension is agreeable to both the City and the Contractor.

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City of Saratoga Springs, NY IFB Opening: Tuesday May 12th, 2026 2:00 p.m.
Precast Manholes, Catch Basins, Dry Wells, Risers, Frames & Covers: IFB #2026-09

11.

12.

13.

14.

15.

16.

EQUAL EMPLOYMENT OPPORTUNITY:

The City, state and federal government have stringent requirements for ensuring that all Bidders comply with
regulations requiring that employees and applicants for employment are not discriminated against because of
their race, color, religion, sex or national origin. Bidders will be required to abide by those requirements.

AMERICANS WITH DISBILITY ACT:

The Bidder agrees to comply with the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation
Act of 1973 and not discriminate on the basis of disability in the admission or access to, or treatment of
employment in its services, programs, or activities. The Bidder agrees to hold harmless and indemnify the
City from costs, including but not limited to damages, attorney's fees and staff time, in any action or
proceeding brought alleging a violation of ADA and/or Section 504 caused by the Bidder. The Bidder agrees
that accommodations will be provided upon request to allow individuals with disabilities to participate in all
services, programs and activities provided by the Bidder.

CIVIL RIGHTS:

The City, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC
2000d to 2000d-4) and its regulations, hereby notifies all Bidders that it will affirmatively ensure that any
contract entered into pursuant to this advertisement will provide the opportunity for disadvantaged business
enterprises to be afforded full and fair opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, or national origin in consideration for an award.

SEXUAL HARRASSMENT:

Every employer in the New York State is required to adopt a sexual harassment prevention policy giving all
employees a legal right to a workplace free from sexual harassment. The City is committed to maintaining a
workplace free from sexual harassment. Per New York State law, the Cityhas a sexual harassment
prevention policy in place. This policy applies to all employees, paid or unpaid interns and non-employees in
our workplace, regardless of immigration status.

COMPLIANCE:

Failure to comply with any of the above terms or any evidence of poor quality or service will be considered
cause of discontinuing business with the successful Bidder.

UNIT PRICES {as applicable}

a. The Unit Price for each of the items in the bid shall include its prorated share of overhead and profit so
that the sum of the product is obtained by multiplying the quantity shown for each item by the Unit Price
bid representing the total bid. The quantities shown in the bid are approximate quantities only and are
given only as a basis of calculation upon which the award of the contract is to be made. The City does
not assume any responsibility that these quantities shall remain unchanged in the actual construction,
and the contractor shall not plead misunderstanding or deception because of any variation between
estimated and final quantities. The unit price bid shall also include an allowance for increased prices due
to changed market conditions during the period of the contract. Any bid not conforming to these
requirements may be rejected.

b. Bids in which the prices are unbalanced may be rejected. Unbalanced prices shall be interpreted to mean
that the unit price for any item is such that it is unreasonable for that particular item when considered by
itself and not considered in connection with the bid submitted on any other item or items.

c. All unit price work will include the cost of performing any incidental work, not specifically covered by the
unit description, but necessary and/or convenient for the completion of the unit price work.

d, Prices quoted herein will remain in effect for the contract period of one (1) year from date of award.

e. All prices shall be quoted as delivered to the City.

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City of Saratoga Springs, NY IFB Opening: Tuesday May 12th, 2026 2:00 p.m.
Precast Manholes, Catch Basins, Dry Wells, Risers, Frames & Covers: IFB #2026-09

BID SUBMITTAL INSTRUCTIONS

Failure to submit IFB documents as required may lead to an immediate disqualification. In order to guard
against premature opening of the bid documents, your bids must be returned and enclosed in a sealed
and clearly labeled envelope as follows:

Step One: You MUST execute and include the following documents, one original and one copy of each, with your
response:

e Your response to the IFB in question (one original and one thumb drive)

Non-Collusive Bidding and Vendor Code of Conduct Certification
Step Two: Enclose your bid in a sealed envelope marked:

IFB #: 2026-09 Precast Manholes, Catch Basins, Dry Wells, Risers, Frames & Covers
Name of Bidder:
Bid Opening: Tuesday May 12th, 2026 at 2:00 p.m.

Step Three: Please return your response to this IFB to the following address:

City of Saratoga Springs
Department of Accounts
474 Broadway Suite 14
Saratoga Springs, NY 12866

Page 5 of 13,

City of Saratoga Springs, NY IFB Opening: Tuesday May 12th, 2026 2:00 p.m.
Precast Manholes, Catch Basins, Dry Wells, Risers, Frames & Covers: IFB #2026-09

STATEMENT OF SPECIFICATIONS:

The specification herein states the minimum requirements of the City. All bids must be regular in every respect.
Unauthorized conditions, limitations, or provisions shall be cause for rejection. The City may consider as
"irregular" or "non-responsive" any bid not prepared and submitted in accordance with the bid document and
specification, or any bid lacking sufficient technical literature to enable the City to make a reasonable
determination of compliance to the specification.

SPECIFICATIONS

EQUIVALENT PRODUCT

Bids shall be accepted for consideration on any Precast Manhole, Catch Basin, Dry Well, Riser, Frame and/or
Cover that is equal or superior to the units specified. Decisions of equivalency will be at the sole interpretation of
the City. A blanket statement that the units proposed would meet all requirements will not be sufficient to
establish equivalency.

GENERAL

It shall be the Bidder's responsibility to carefully examine each item of the specification. Failure to offer a
completed bid or failure to respond to each section of the technical specification will cause the proposal to be
rejected without review as "non-responsive". All variances, exceptions and/or deviations shall be fully described
in the appropriate section.

Page 6 of 13

City of Saratoga Springs, NY

Precast Manholes, Catch Basins, Dry Wells, Risers, Frames & Covers: IFB #2026-09

IFB Opening: Tuesday May 12th, 2026 2:00 p.m.

4'-0" DIAMETER PRECAST MANHOLES

The supplier shall furnish precast manhole components with a minimum inside dimension of 4'-0". Manholes shall be
designed to meet or exceed AASHTO H-20 truck loading. Reinforcement shall conform to ASTM A615 and/or ASTM
A185. Bid price shall include steps and butyl rope for all manhole joints.

Boot type MH to pipe connectors installed at time of fabrication will be paid for under item #12.

ITEM

EST
QTY

UNIT

DESCRIPTION

UNIT
PRICE

TOTAL
PRICE

1A)

4

Each

4' diameter manhole base section
Base sections shall be eight-inch integral with riser section. Bid
price for this section should be for eight-inch base only.

$

1B)

Feet

4' diameter manhole riser section

Riser sections shall be four-foot diameter barrel. Supplier must
be able to furnish various section lengths. Bid price shall be per
foot of riser.

Each

4' diameter manhole eccentric cone section
Cone sections shall be standard height to reduce down from
four-foot to two-foot diameter openings.

Each

4' diameter manhole top
Top shall be four-foot diameter to fit riser sections and have a
two-foot diameter opening for frame and grate.

PRECAST GRADE EXTENSION RINGS

The supplier shall furnish precast Grade Extension components with a minimum opening diameter of 24" OR 30". Grade
Extensions shall be designed to meet or exceed AASHTO H-20 truck loading. Reinforcement shall conform to ASTM

A615 and/or ASTM A185.
EST UNIT TOTAL
ITEM | QTY | UNIT | DESCRIPTION PRICE PRICE
1.1A) | 20 Each | Grade extension ring with 24" diameter opening - 2" $ $
1.1B) | 15 Each | Grade extension ring with 24" diameter opening - 4" $ $
1.1C) 5 Each | Grade extension ring with 24" diameter opening - 6" $ $
1.1D) 2 Each | Grade extension ring with 24" diameter opening - 8" $ $
1.1F) 2 Each | Grade extension ring with 24" diameter opening - 12" $ $
2.1A) | 10 Each_| Grade extension ring with 30" diameter opening - 2" $ $
2.1B) 5 Each_| Grade extension ring with 30" diameter opening - 4" $ $
2.1C) | 2 Each | Grade extension ring with 30" diameter opening - 6" $ $
2.1D) | 2 Each | Grade extension ring with 30" diameter opening - 8" $ $
2.1E) 2 Each | Grade extension ring with 30" diameter opening - 12" $ $

Page 7 of 13

City of Saratoga Springs, NY

Precast Manholes, Catch Basins, Dry Wells, Risers, Frames & Covers: IFB #2026-09

IFB Opening: Tuesday May 12th, 2026 2:00 p.m.

5-0" DIAMETER PRECAST MANHOLES

The supplier shall furnish precast manhole components with a minimum inside dimension of 5'-0". Manholes shall be
designed to meet or exceed AASHTO H-20 truck loading. Reinforcement shall conform to ASTM A615 and/or ASTM
A185. Bid price shall include steps and butyl rope for all manhole joints.

EST UNIT TOTAL
ITEM | QTY | UNIT | DESCRIPTION PRICE PRICE
2A)| 1 | Each | 5' diameter manhole base section $ $
Base sections shall be eight-inch integral with riser section. Bid price
for this section should be for eight-inch base only.
2B)| 5 | Feet | 5' diameter manhole riser section $ $
Riser sections shall be five-foot diameter barrel. Supplier must be able
to furnish various section lengths. Bid price shall be per foot of riser.
2C) 1 Each | 5' diameter manhole eccentric cone section standard height $ $
Cone sections shall be standard height to reduce down from five-feet to
two-foot diameter opening.
2D)| 1 | Each | 5' diameter manhole top $ $
Top shall be five-foot diameter to fit riser sections and have a two-foot
diameter opening for frame and grate.

4'-0" DIAMETER INTEGRAL BASE W/ KNOCKOUT PANELS

The supplier shall furnish precast manhole integral base section with 4 knockout type panels and a minimum inside
diameter of 4'-0". Manholes shall be designed to meet or exceed AASHTO H-20 truck loading. Reinforcement shall
conform to ASTM A615 and/or ASTM A185. Bid price shall include steps and butyl rope to seal one joint.

EST UNIT TOTAL
ITEM | QTY | UNIT | DESCRIPTION PRICE PRICE
3A) | 2 | Each | 4' diameter integral base manhole section $ $

Base sections shall be eight-inch integral with riser section. Maximum
height of base/riser unit shall not exceed 4 feet. Base sections bid
under this item shall be compatible with riser, eccentric cone, and/or
precast concrete top as described under item #1 of the specifications.
Payment for this item will be made at the unit price bid for each integral
base section (4' overall height).

Page 8 of 13

City of Saratoga Springs, NY

Precast Manholes, Catch Basins, Dry Wells, Risers, Frames & Covers: IFB #2026-09

IFB Opening: Tuesday May 12th, 2026 2:00 p.m.

2?-0"X2'-0" CATCH BASIN WITH KNOCKOUT PANELS

The supplier shall furnish precast concrete catch basins with a minimum inside dimension of 2'-0" by 2'-0". Catch basins
shall be designed to meet or exceed AASHTO H-20 truck loading. Reinforcement shall conform to ASTM A-615 and/or
ASTM A185. _ Bid price shall include butyl rope for all joints.

EST UNIT TOTAL
ITEM | QTY | UNIT | DESCRIPTION PRICE PRICE
4A) 1 Each | 2'x 2' catch basin base section
The base shall be six inch thick cast integrally with wall section.
Bid for this section should be for six-inch base only.
4B) 5 Feet | 2'x 2' catch basin riser walls
Walls shall be a minimum of six inches thick. Supplier must be
able to furnish various wall heights. Bid price shall be per foot
of wall.
4C) 1 Each | 2'x 2' catch basin top
The catch basins include a concrete flat lid with appropriate size
opening to accommodate a Campbell No. 2815 frame and
grate.
4D) 1 Each_| 2' x 2' grade extension with a 2'-0" x 2-0" opening - 2" Rise
4E) 1 Each _| 2' x 2' grade extension with a 2'-0" x 2-0" opening - 4" Rise
4F) 1 Each _| 2' x 2' grade extension with a 2'-0" x 2'-0" opening - 6" Rise
4G) 1 Each_| 2' x 2' grade extension with a 2'-0" x 2'-0" opening - 8" Rise
4H) 1 Each_| 2' x 2' grade extension with a 2'-0" x 2'-0" opening - 12" Rise

2'-6"x2'-6" CATCH BASIN W/ KNOCKOUT PANELS

The supplier shall furnish precast concrete catch basins with a minimum inside dimension of 2'-6" by 2'-6".

Catch basins

shall be designed to meet or exceed AASHTO H-20 truck loading. Reinforcement shall conform to ASTM A-615 and/or
ASTM A185. Bid price shall include butyl rope for all joints.
EST UNIT TOTAL
ITEM | QTY | UNIT | DESCRIPTION PRICE PRICE
5A) 2 Each | 2'-6" x 2'-6" catch basin base section
The base shall be six inch thick cast integrally with wall section.
Bid for this section should be for six-inch base only.
5B) 5 Feet | 2'-6" x 2'-6" catch basin riser walls
Walls shall be a minimum of six inches thick. Supplier must be
able to furnish various wall heights. Bid price shall be per foot
of wall.
5C) 2 Each | 2'-6" x 2'-6" catch basin top
The catch basins include a concrete flat lid with appropriate size
opening to accommodate a Campbell No. 2816B frame and
grate.
5D) |_15 Each_| 2'-6" x 2'-6" grade extension with a 2'-6"x 2'-6" opening - 2" Rise
5E) | 10 Each_| 2'-6" x 2'-6" grade extension with a 2: opening - 4" Rise
5F) 2 Each_| 2'-6" x 2'-6" grade extension with a 2 opening - 6" Rise
5G) 2 Each_| 2'-6" x 2'-6" grade extension with a 2 opening - 8" Rise
5H) 2 Each_| 2'-6" x 2'-6" grade extension with a 2'-6"x 2'-6" opening-12" Rise

Page 9 of 13

City of Saratoga Springs, NY IFB Opening: Tuesday May 12th, 2026 2:00 p.m.
Precast Manholes, Catch Basins, Dry Wells, Risers, Frames & Covers: IFB #2026-09

2'-6"X4'-0" CATCH BASIN W/ KNOCKOUT PANELS
The supplier shall furnish precast concrete catch basins with a minimum inside dimension of 2'-6" by 4'-0". Catch basins
shall be designed to meet or exceed AASHTO H-20 truck loading. Reinforcement shall conform to ASTM A-615 and/or
ASTM A185. Bid prices shall include butyl rope for all joints.

EST UNIT TOTAL
ITEM _| QTY | UNIT | DESCRIPTION PRICE PRICE

6A) 1 Each | 2'-6" x 4' catch basin base section
The base shall be six inch thick cast integrally with wall
section. Bid for this section should be for six-inch base only.

6B) 5 Feet | 2'-6" x 4' catch basin riser walls

Walls shall be a minimum of six inches thick. Supplier must be
able to furnish various wall heights. Bid price shall be per foot
of wall.

6C) 1 Each | 2'-6" x 4' catch basin top

The catch basins include a concrete flat lid with appropriate
size opening to accommodate a Campbell No. 3408C frame
and grate.

6D) 1 Each | 2'-6" x 4' grade extension with a 2'-6"x 4'-0" opening -2" Rise

6E) 1 Each | 2'-6" x 4' grade extension with a 2 degrees 4'-0" opening -4" Rise

6F) 1 Each | 2'-6" x 4' grade extension with a 2'-6"x 4'-0" opening -6" Rise

PRECAST DRY WELL
The supplier shall furnish precast dry well components with a minimum inside dimension of 4'-0", 6'-0" and 8'-0".
Reinforcement shall conform to ASTM A615 and/or ASTM A185. All drywell components shall be designed to meet or
exceed AASHTO H-20 truck loading. Dry well sections shall have flat joints and 1-1/2" x 5" square, tapered openings. 4'-
0" I.D. dry well sections shall be 2'-8" in height with a minimum wall thickness of three inches. 6'-0" |.D. and 8'-0" |.D.
sections shall be 4'-0" in height with a minimum wall thickness of four inches.

EST UNIT TOTAL
ITEM | QTY | UNIT | DESCRIPTION PRICE PRICE
7A) | 5 Each _| 4' diameter drywell section $ $
7B) 2 Each | 6' diameter dry well section $ $
7C) 1 Each | 8' diameter dry well section $ $
7D) 5 Each | 4' diameter dry well cover 8" thick with a two-foot diameter | $ $
opening
7E) 2 Each | 6' diameter dry well cover 8" thick with a two-foot diameter | $ $
opening
7F) 1 Each | 8' diameter dry well cover 8" thick with a two-foot diameter | $ $
opening
7G)| 5 Each _| 4' diameter dry well footing, 8" thick $ $
7H) | 2 Each _| 6' diameter dry well footing, 8" thick $ $
7) {4 Each_| 8' diameter dry well footing, 8" thick $ $

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