Gull Lake Regional Water Wastewater Feasibility Study Lacombe County

The Gull Lake Water and Wastewater Regional Feasibility Study is a regional planning initiative managed by Lacombe County in partnership with the Town of Bentley, the Summer Village of Gull Lake, Ponoka County, and the Summer Village of Parkland Beach.
The project will explore a regional opportunity by investigating the technical and financial feasibility of creating unified, multi-jurisdictional water and wastewater transmission and collection systems.
The Project is driven by environmental protection and lake water quality concerns, along with a number of infrastructure challenges. The Summer Villages and a number of residential communities within Lacombe and Ponoka Counties lack municipal water and wastewater services; the Town of Bentley systems face critical capacity limits within two decades based on a detailed servicing study undertaken in 2022. The long-term vision is to establish reliable, high-capacity utility services by sourcing treated potable water and providing wastewater treatment on a regional basis.

Professional Designation Confirmation: The Successful Proponent shall provide confirmation that the required engineering portion of the Project will be undertaken or overseen by a Professional Engineer (P.Eng.) in good standing with the Association of Professional Engineers and Geoscientists of Alberta.

Insurance and Indemnity: The Successful Proponent, and any associated subcontractors, shall provide certified copies of Professional Liability Insurance- Errors and Omissions coverage in an amount not less than $5,000,000 on a ‘per-occurrence’ basis.

Workers’ Compensation Board Coverage: The Successful Proponent, and any associated subcontractors, shall at all times carry Workers’ Compensation Board (WCB) coverage of either Alberta or another Association of Workers’ Compensation Boards of Canada board that will extend the required amount of coverage to cover the employee outside of their home province.

Proposal Requirements

Each proposal submitted shall include the following:

A) Company Profile and Contact:
• A brief description of the company identifying the services provided by the company, the main contact person, phone number, email address and any other contact information the Proponent deems pertinent to its submission.
• Proof of WCB coverage, general liability coverage for the Proponent and any associated subcontractors.

B) Experience Providing the Requested Services:
• Identify the number of years your company has been operating and providing consulting services. Identify any previous work performed for Lacombe County or any other service commission, local or provincial government, if applicable.

C) Team Organization/Personnel Qualifications and Experience:
• Provide a team organizational chart depicting the structure of the team that will complete the work and a narrative on how the team will achieve the project objectives. Details on subconsultant relationships must be included, if applicable.
Provide names and a summary of qualifications for the key staff who would be assigned to this contract. Identify professional designations held by key staff.

D) References:
• Provide three (3) references to showcase experience delivering similar regional water wastewater feasibility studies related scopes of work.

E) Summary Work Plan:
• Include a summary work plan identifying methodology, milestones and a schedule for the anticipated completion of project objectives.

• Outline any opportunities for project efficiencies, including trade secrets and those that may deviate from the scope proposed but may result in cost savings and/or expedited timelines.

F) Cost Proposal:
• A detailed lump sum cost estimate for completion of the Gull Lake Regional Water Wastewater Feasibility Study. All fees must be expressed in Canadian dollars and not include GST.

Cost assumptions should include:
• Two - ½ day meetings with the Project Steering Committee. The first meeting, on October 21, 2026, is for project kickoff; the purpose of the second meeting is to present the Final Report and key findings. Estimated meeting date: March 31, 2027. Assumptions should include in-person attendance at the County office. The proponent is responsible for recording and drafting meeting minutes for distribution to the Steering Committee.
• Five – 1-hour monthly project update meetings with the Project Steering Committee. Assumptions should include attendance by video conference via Microsoft Teams platform. The proponent is responsible for recording and drafting meeting minutes for distribution to the Steering Committee.

Proposals must be received on or before the RFP Close Date and Time identified on the cover sheet of this RFP.

Proposals are to be a maximum of twelve (12) pages. Proposal cover page, table of contents, and additional Appendices will not count toward the maximum page count.
Proponents shall submit their proposal by email to the attention of Dion Burlock, Director- Community Services, at dburlock@lacombecounty.com. It is the bidder’s responsibility to confirm that the email submission was received.

All proposals and email subject lines shall be clearly titled “Gull Lake Regional Water Wastewater Feasibility Study – Lacombe County – [Your company name].”
Electronic RFP responses are to be in PDF (.pdf) format only, and all components shall be formatted and combined into one file that is inserted into the email submission. Zip files are unacceptable and will be rejected by the County’s firewall.

The body of the e-mail shall clearly indicate the name, e-mail address, and phone number of the Proponent.

Procedural or technical questions shall be submitted in writing and should include references to a specific section and item number.

Dependent upon their nature, comments or answers will be returned via email or through an addendum should the information be applicable to all Proponents.

The County will respond to requests for clarification as soon as it is reasonably possible to do so.

During the RFP invitation period, potential Proponents may seek clarification by contacting the Lacombe County Contact Person:

Dion Burlock, Director, Community Services
Telephone (403) 782-8959
Email: dburlock@lacombecounty.com

In the event that you cannot reach the contact listed above, please contact the alternative designate:

Darren Dempsey, Manager of Utility Services
Telephone (403) 782-8959
Email: ddempsey@lacombecounty.com