Audio Visual Maintenance and Support

Location:	Illinois
Posted:	May 5, 2025
Due:	May 12, 2025
Agency:	State Government of Illinois
Type of Government:	State & Local
Category:	58 - Communications, Detection and Coherent Radiation Equipment D - Automatic Data Processing and Telecommunication Services J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	25-551HDA-LEGAL-B-47664
Publication URL:	To access bid details, please log in.

Bid Solicitation: 25-551HDA-LEGAL-B-47664

Responses Due in 6 Days, 15 Hours, 52 Minutes

Header Information

Bid Number:

25-551HDA-LEGAL-B-47664

Description:

Audio Visual Maintenance and Support - Small Purchase

Bid Opening Date:

05/12/2025 10:00:00 AM

Purchaser:

Clarence Ray

Organization:

HDA - Housing Development Authority

Department:

INFOTECHN551 - Information Technology

Location:

AK01 - Information Technology

Fiscal Year:

Type Code:

95 - Small Purchase

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

Available Date
:

05/05/2025 11:00:00 AM

Info Contact:

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:
Bulletin Desc:	Audio Visual Maintenance and Support - Small Purchase

Ship-to Address:

Illinois Housing Development Authority
Attn: Procurement
111 East Wacker Drive, Suite 1000
Chicago, IL 60601
US
Email: acarone@ihda.org
Phone: (312) 836-5214

Bill-to Address:

Illinois Housing Development Authority
Attn: Accounts Payable
111 East Wacker Drive, Suite 1000
Chicago, IL 60601
US
Email: accountspayable@ihda.org
Phone: (312) 836-5200

Print Format:

Bid Print New

File Attachments:

AV_Equipment
IC 111 - 233 Blank Work Entry Form AMTRUST
Standard Terms and Conditions
standard-illinois-certifications
Attachment A - IC 111 Company Contractor and Vendor Guidelines
Attachment B - Certificate of Insurance Requirements
AV Vendor Contract - FINAL

Form Attachments:

Required Quote Attachments

SPO Name:

Heather Crain

Is this a Small Business Set Aside Procurement?:

Is there a BEP/VBP Participation Goal? :

Link to Original Contract :

Questions:

Question #	Print Sequence	Required	Question	Response
1	1.0	Yes	Vendor must meet all requirements set forth in Attachment A - Contractor and Vendor Guidelines.
2	2.0	Yes	Vendor must meet all Certificate of Insurance Requirements set forth in Attachment B.
3	3.0	Yes	The Vendor must have Manufacturer certified technicians to perform all services.
4	4.0	Yes	The Vendor shall have a minimum of five (5) years working experience of all phases of audiovisual production, programming, and editing from inception to completion.
5	5.0	Yes	If applicable, vendor has attached their terms and conditions to the quote. These terms and conditions are in addition to the State of IL standard terms and conditions.

Item Information

Item # 3:

(

939

-
06

)

Monthly Routine and Preventative Maintenance Services

NIGP Code:

939-06
Audio-Visual Equipment Maintenance and Repair

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

12.0

MON - Month

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code

:

Item # 4:

(

939

-
06

)

Other Services including Assessment, Repair, Replacement, Design and Installation. Provide a blended hourly rate. Attach a separate document that includes a break down of specific hourly rates for each service (Assessment Service, Repair Service, Replacement Service, Design Service, Installation Service).