Request for Proposals - Household Hazardous Waste Removal.pdf

REQUEST FOR PROPOSAL
The City of Salina, Kansas is currently accepting sealed proposals for the following
project, at the office of the City Clerk, City-County Building, 300 West Ash, Room 206, Salina,
Kansas 67401, until 2:00 p.m. (Central), Thursday, November 5, 2026. The bids will be
opened and tabulated at a later date. Copies of tabulated bids will be provided to all bidders.
PUBLIC WORKS TRANSPORTATION AND DISPOSAL
OF HOUSEHOLD HAZARDOUS WASTE
Detailed specifications may be obtained from the City of Salina website (www.salina-
ks.gov/bids).
With any questions in regard to the project, please contact the Derek Mckellips,
Household Hazardous Waste Coordinator at derek.mckellips@salina.org.
No fax bids will be accepted. Late bids will be returned unopened.
The City of Salina, Kansas, reserves the right to reject any or all proposals and to waive
any irregularities therein.
THE CITY OF SALINA, KANSAS
/s/ Nikki Goding
CITY CLERK

PUBLIC WORKS DEPARTMENT TELEPHONE * (785) 309-5725
Ron Marsh, Director of Public Works FAX * (785) 309-5713
Rex Ritter, P.E., Deputy Director/City Engineer TDD * (785) 309-5747
E-MAIL: ron.marsh@salina.org
rex.ritter@salina.org
300 West Ash * P.O. Box 736
Salina, Kansas 67402-0736 WEBSITE * www.salina-ks.gov
Engineering Streets Traffic Control Flood Control Central Garage Sanitation Landfill SDRC HHW
Our Mission is to Build and Maintain a Clean, Safe Community
October 13, 2026
The City of Salina is accepting bids for the Transportation and Disposal of Household Hazardous
Waste materials received at the City's Household Hazardous Waste Facility, 315 E. Elm Street, Salina,
KS 67401. The term of this Agreement commencing from the date the contract is signed and extending
through December 31, 2029. An agreement has been included for your review. Exhibit A identifies the
responsibilities of the parties.
Bids will be accepted on or before Thursday, November 5, 2026, at 2:00 p.m. CST. The person
signingthe bid must initial any corrections or erasures to the bid form. Bids must be submitted in a
sealedenvelope and labeled "Public Works Transportation and Disposal of Household
Hazardous Waste". Faxed bids will not be accepted. Bids received after the specified time will
be returnedunopened. The bids will be opened and tabulated at a later date. Copies of tabulated
bids will beprovided to all bidders. The City reserves the right to refuse any and all bids, to waive
any and allinformalities and to disregard all nonconforming, non-responsive or conditional bids.
Sealed bids maybe dropped off or mailed to:
City of Salina, City Clerk's Office
Attn: Nikki Goding
300 W. Ash, Room 206
PO Box 736
Salina, KS 67402-0736
Should you have any questions or need more information, please contact Derek McKellips, Household
Hazardous Waste Coordinator at (785) 826-6638 or derek.mckellips@salina.org.
Enclosures: Draft Agreement for Transportation and Disposal of Household Hazardous Waste
Bid Form

BID FORM
Project Name: Transportation and Disposal of Household Hazardous Waste
1. Proposal to Enter into Contract. The undersigned Bidder proposes and agrees, if
this Bid is accepted, to enter into a Contract with the City to perform all Work as specified or
indicated in the proposed Contract for the prices and within the times indicated in this Bid and in
accordance with the other terms and conditions of the proposed Contract.
2. Bidder's Acknowledgments. Bidder accepts all of the terms and conditions of the
Contract. This Bid will remain subject to acceptance for 90 days after the Bid opening, or for such
longer period of time that Bidder may agree to in writing upon request by the City. Bidder will
sign and deliver the required number of counterparts of the Contract and other required documents,
within 10 days after the date of the City's notification of award.
3. Bidder's Representations. In submitting this Bid, Bidder represents that:
a. Bidder has carefully reviewed the proposed Contract and the following addenda,
receipt of which is hereby acknowledged:
1.
2.
3.
Bidder understands and agrees that in signing this Bid, Bidder waives all right to
plead any misunderstanding regarding the Contract or the above-referenced
addenda.
b. Bidder has given HHW Coordinator written notice of all conflicts, errors,
ambiguities, or discrepancies that Bidder has discovered in the proposed Contract,
and the HHW Coordinator's written explanation is acceptable to Bidder.
4. Bid Price. Bidder will complete the Work in accordance with the Contract for the
following prices:
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Schedule C-1
Treatment and Disposal Pricing for the Term of the Contract
Contractor's Proposal
(Indicate if pricing is per drum or per lb with minimum weight)
Treatment/Disposal
Method** Price per Drum Minimum Weight
DOT Hazard Packing (Incineration, Fuel Price
Classification Type of Waste Method Blend, Recycle) 5 gal 30 gal 55 gal per lb 5 gal 30 gal 55 gal
2 Aerosols - Flammable, Nonflammable, Toxic Loosepack N/A N/A $ $ N/A N/A $
3 Oil-Based paint Bulk N/A N/A $ $ N/A N/A $
3 Flammable liquids (mixed fuels, solvents) Bulk N/A N/A $ $ N/A N/A $
Flammable liquids (mixed fuels, solvents, paint-related
3 Loosepack N/A N/A $ $ N/A N/A $
material, adhesives)
4.1 Waste Flammable Solids/Paint-related material, adhesives Loosepack $ $ $ $ $ $ $
4.2 Spontaneously Combustible Labpack $ $ N/A $ $ $ N/A
4.3 Dangerous when wet Labpack $ $ N/A $ $ $ N/A
5.1 Oxidizing Substances Labpack $ $ N/A $ $ $ N/A
5.2 Organic Peroxides Labpack $ $ N/A $ $ $ N/A
6.1 Toxic/Poison, Pesticide Loosepack $ $ $ OR $ $ $ $
6.1 (3) Toxic/Poison, Flammable Loosepack $ $ $ $ $ $ $
8 Corrosives (Acids and Bases) Loosepack $ $ $ $ $ $ $
8 Sodium Hypochlorite Solutions Loosepack $ $ N/A $ $ $ N/A
8 Mercury, Elemental Loosepack $ N/A N/A $ $ N/A N/A
9 Misc. Other Hazardous Materials Loosepack $ $ $ $ $ $ $
9 Household Batteries - Lithium Primary Loosepack $ N/A N/A $ $ N/A N/A
9 Household Batteries - Button Cell Loosepack $ N/A N/A $ $ N/A N/A
Not-Regulated Antifreeze Bulk N/A N/A $ $ N/A N/A $
Not-Regulated Non-DOT/Non-RCRA Regulated Loosepack N/A N/A $ $ N/A N/A $
Universal Waste Fluorescent Tubes Loosepack Tube (per foot) $ Tube (per pound) $
Universal Waste CFLs Loosepack CFL (per bulb) $ CFL (per pound) $
Metal Halide Metal Halide
Universal Waste Metal Halide Loosepack $ $
(per bulb) (per pound)
*Trip Fee/Stop Fee: $___________________________
*On Site Testing Fee: $__________________________ (not expected to exceed once annually)
*The City will evaluate the Contractor's Proposal and consider the recommended Treatment/Disposal Method (listed above) based upon cost of disposal and potential liability. Cost
quotes shall be all inclusive of transportation, labor, materials and disposal of products.
**The Contractor shall identify all primary and subsidiary classes and how each is to be packed, if different from the packing method specified herein. The Contractor shall
identify waste requiring special handling. Charges for disposal of these types of materials will be based on actual weight, not rounded container volume weights.
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Please fill in all areas where numbers/prices are requested.
Indicate below any additional applicable taxes, charges or surcharges. The City's preference is to recycle these materials whenever possible. The City encourage you to list ways in
which your company might otherwise categorize any of the above waste streams as well as indicate any other treatment and/or disposal methods which you feel might be beneficial
to the City of Salina. Additional comments are welcomed.
10-9-26

Schedule C-2
Equipment and Supplies Cost Sheet
Function Type of Equipment Unit Price
Drums 5 Gal., DOT Plastic bucket with lid Each $
Drums 5 Gal., DOT Steel bucket with lid Each $
Drums 30 Gal., Open Top Steel Each $
Drums 30 Gal., Open Top, Poly Each $
Drums 30 Gal., Open Top, Fiber Each $
Drums 55 Gal., Open Top Steel Each $
Drums 55 Gal., Open Top, Poly Each $
Drums 55 Gal., Closed Top Steel Each $
Drums 55 Gal., Closed Top, Poly Each $
Drums 55 Gal., Over-pack Steel Each $
Packaging
Vermiculite, coarse (4 cu. ft. bag) Each $
Material
Cardboard Box for Fluorescent Tubes - 4'
Boxes Each $
Dimensions (L x W x H):________________
Cardboard Box for Fluorescent Tubes - 8'
Boxes Each $
Dimensions (L x W x H): ________________
Cardboard Box for CFL, Metal Halide etc.
Boxes Each $
D imensions (L x W x H): ________________
Final payment for all unit price bid items will be based on actual quantities, determined as provided in the
Contract.
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5. Program History. The City of Salina, Household Hazardous Waste Facility was established in
1993. We primarily serve residents of Saline County, population approximately 54,300, accepting waste from
households and select Conditionally Exempt Small Quantity Generators (non-profits, schools and government
offices). Household wastes from residents of surrounding counties are also accepted. We have a permanent facility
located at 315 E. Elm in Salina. We are open for drop offs every Thursday and the first Saturday morning of each
month. Intake and storage is limited to a 23'x11' concrete facility, so it is important that waste streams be profiled
to permit as much comingling of wastes as safety allows. Shipping containers, bulk, loose and labpack, are packed
on site by City staff. Staff will determine the correct container for disposal based on labeling and on-site testing.
When staff requires assistance the contractor is contacted by email or phone. Historically, a shipment consists of
14 to 21 containers (drums, pails, boxes), up to 6 times annually on an as-needed basis. Each shipment will consist
of a variety of waste streams. Below is a table of weights per category disposed of over the past three years. This
table does not guarantee future amounts but provides past generation rates.
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Historical Data
(gross weight in pounds including drum, pail, etc.)
Packing
DOT Class Method 2025 2024 2023
Barrels Weight Barrels Weight Barrels Weight
2 Aerosols Loosepack 6 (55 gal) 712 6 (55 gal) 703 5 (55 gal) 601
3 Oil-based Paint Bulk 11 (55 gal) 4,942 9 (55 gal) 3,995 8 (55 gal) 3,512
3 Flammable Liquid (mixed fuels,
Bulk 4 (55 gal) 1,465 4 (55 gal) 1,410 7 (55 gal) 2,445
solvents)
3 Flammable liquids (mixed fuels,
solvents, paint-related material, Loosepack 10 (55 gal) 2,384 12 (55 gal) 2,622 10 (55 gal) 2,182
adhesives)
4.1 Flammable Solids (paint
Loosepack 0 0 0 0 0 0
related material/adhesives)
4.2 Spontaneously Combustible Labpack 0 0 0 0 0 0
4.3 Dangerous When Wet Labpack 0 0 0 0 0 0
5.1 Oxidizing Substances Labpack 1 (5 gal) 29 2 (5 gal) 44 3 (5 gal) 71
5.2 Organic Peroxides Labpack 0 0 0 0 0 0
6.1, (3) Toxic/Poison, Flammable Loosepack 16 (55 gal) 3,076 14 (55 gal) 2,737 14 (55 gal) 2,882
8 Corrosives Loosepack 7 (55 gal) 1,249 5 (55 gal) 793 7 (55 gal) 1,313
8 Sodium Hypochlorite Solutions Loosepack 0 0 1 (55 gal) 75 1 (55 gal) 61
8 Mercury, Elemental Loosepack 0 0 0 0 0 0
9 Other Regulated Substances Loosepack 0 0 0 0 0 0
9 Lithium Batteries (primary) Loosepack 0 0 0 0 0 0
9 PCB Ballasts Loosepack 1 (5 gal) 69 0 0 0 0
Universal Waste - Fluorescent
Loosepack 0 638 0 757 0 1,332
Lamps
Non-Hazardous Loosepack 3 (55 gal) 633 3 (55 gal) 571 4 (55 gal) 892
Total 15,197 13,707 15,291
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6. Bidder's Written Plan. Bidder will submit a written plan for review and approval by the City
relating to the methods of disposal and treatment and disposal facilities, which are proposed to be used in
performing the Work and the nature of the arrangements with those facilities (i.e. ownership, owned subsidiary,
long-term contract, lease or fee for service, etc.).
7. Business Designation. Bidder represents that its business designation is as follows (check one):
Individual/Sole Proprietorship
Partnership
Kansas Corporation
Kansas Limited Liability Company
_________________ Corporation*
_________________ Limited Liability Company*
Other: ___________________________________
*Please indicate the state in which entity is organized
NAME OF BIDDER:
ADDRESS:
PHONE NUMBER:
E-MAIL ADDRESS:
BY:
TITLE:
DATE SUBMITTED:
10-9-26

AGREEMENT BETWEEN THE CITY OF SALINA, KANSAS
and
_________________________
for
TRANSPORTATION AND DISPOSAL OF HOUSEHOLD HAZARDOUS WASTE
This Agreement is entered into ___________________,________ 2026 by and between the City of Salina, Kansas, (the "City") and
___________________________________________, a ______________________ (the "Contractor").
Recitals
A. The City desires to contract for transportation and disposal services for the purpose of transporting and disposing of household
hazardous waste in compliance with federal, state and local regulations.
B. The Contractor has the requisite qualifications and experience to perform the services needed by the City and desires to perform
those services pursuant to the terms of this Agreement.
The parties, in consideration of the mutual promises set forth in this Agreement, agree and covenant:
1. Definitions. Capitalized words used in this Agreement shall have the following meanings:
"Agreement" means this Agreement for Transportation and Disposal of Household Hazardous Waste, as amended and
supplemented from time to time.
"City" means the City of Salina, Kansas.
"Contractor" means _____________________ and its successors.
2. Exhibits. The following Exhibits are attached to and made a part of this Agreement (Mark with "X" if applicable):
Exhibit A: Responsibilities of the Parties
Exhibit B: Term; Schedule
Exhibit C: Basis of Payment
Exhibit D: Insurance Requirements
3. Responsibilities of the Parties. The parties agree to perform the responsibilities outlined in the attached and incorporated Exhibit
A.
4. Term; Schedule. The Contractor agrees to perform its responsibilities during the term and according to the timeframe and schedule
described in Exhibit B, subject to the potential for prior termination pursuant to the terms of this Agreement.
5. Payment. The City shall pay the Contractor for the performance of its responsibilities pursuant to this Agreement as set forth in
Exhibit C.
6. Insurance Requirements.
6.1. Types and Amount of Coverage. The Contractor agrees to obtain insurance coverage as specified in Exhibit D, attached
hereto, and shall not make any material modification or change from these specifications without the prior approval of the City. If the
Contractor subcontracts any of its obligations under this Agreement, the Contractor shall require each such subcontractor to obtain insurance
coverage as specified in Exhibit D. Failure of the Contractor or its subcontractors to comply with these requirements shall not be construed
as a waiver of these requirements or provisions and shall not relieve the Contractor of liability.
6.2. Rating. All insurance policies shall be issued by insurance companies rated no less than A- VII in the most recent "Bests"
insurance guide, and admitted in the State of Kansas. Except as otherwise specified in Exhibit D, all such policies shall be in such form and
contain such provisions as are generally considered standard for the type of insurance involved.
Contractor Services (2014-06-18)