2026-27 FSA COC Ballots and Postcards

Specifications by: kb Jacket 460-690
Reviewed by: MW/JH Requestion: 6-60690
Page 1 of 14
U.S. Government Publishing Office (GPO)
Purchase Division
General Terms, Conditions, and Specifications
for the procurement of
2026-27 FSA COC Ballots and Postcards
As requisitioned from the U.S. Government Publishing Office (GPO) by USDA
BID OPENING: Bids shall be opened virtually at 11:00 a.m., Eastern Time (EST), on May 21, 2026 at the U.S.
Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov one (1) hour
prior to the bid opening date and time to request a Microsoft Teams live stream link. This must be a separate email from
the bid submission. The link will be emailed on the day of the bid opening.
BID SUBMISSION: Bidders MUST submit email bids to bids@gpo.gov for this solicitation. No other method of bid
submission will be accepted at this time. The Jacket number 460-690 and bid opening date must be specified in the
subject line of the emailed bid submission. Bids received after 11:00 a.m. EST on the bid opening date specified above
will not be considered for award.
All the requirements of these specifications apply equally to all items unless otherwise indicated
PRODUCTS:
Item (1) Nomination Postcards.
Item (2) Annual Election Self-mailer.
Item (3) Reminder Postcards.
Item (4) Make-up Election Self-mailer.
ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any
failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:
1. Illegibility of bid.
2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.
3. The bidder's email provider may have different size limitations for sending email; however, bidders are advised not to
exceed GPO's stated limit.
4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. Government
personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the prevailing time (specified as
the local time zone) and the exact time that the email is received by GPO's email server as the official time stamp for bid
receipt at the specified location.
Any questions before award concerning these specifications call Kate Brown, at 614-488-4616 x6, x3 or email at
kbrown2@gpo.gov. No collect calls.
BIDDER'S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and
submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the
solicitation and GPO Contract Terms - Publication 310.2. When responding by email, fill out and return one completed
copy of all applicable pages (pgs. 13-14) that include the Jacket Number, Bid Price, Additional Rate, Discounts,
Amendments, Bid Acceptance Period, and Bidder's Name and Signature, including signing where indicated. Valid
electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, 2. Electronic
signatures must be verifiable of the person authorized by the company to sign bids.
BIDDERS, PLEASE NOTE:
. GPO has issued a new GPO Publication 310.2, GPO Contract Terms - Solicitation
Provisions, Supplemental SpeciTfihcea tGioPnOs, 9a1n0d "CBoInDt"ra Fcot rCmla iuss enso ( lRoenvg e1r- 1r8e)q. uPirroesdp.e cBtiidvde ebrisd daerres tsoh foiulll do ucta,r seifgunll/yi nreitaida lt,h aiss
applicable, pages13-14

Page 2 of 14 Jacket 460-690
publication as the applicable terms within become an integral part of this contract. The document is posted at
https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list revisions.
OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in accordance with
these specifications. In addition, a price must be submitted for each additional 1,000 items. The price for additional
quantities must be based on a continuing run, exclusive of all basic or preliminary charges and will not be a factor for
determination of award.
GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable
provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, effective 12/1/87, Rev.
01-18) and GPO Contract Terms, Quality Assurance Through Attributes Program (GPO Pub. 310.1, effective May 1979,
(Rev. 09-19).
* GPO Contract Terms (GPO Publication 310.2): https://www.gpo.gov/docs/default-source/forms-and-
standards-files-for-vendors/contractterms2018.pdf
* GPO QATAP (GPO Publication 310.1): https://www.gpo.gov/docs/default-source/forms-and-standards-
files-for-vendors/qatap-rev-09-19.pdf
WARRANTY: Contract Clause 15, "Warranty", of GPO Contract Terms (Publication 310.2, effective December 1,
1987 (Rev. 01-18)) is amended for the solicitation to the effect that the warranty period is EXTENDED from 120 days to
one calendar year from the date the check is tendered as final payment. All other provisions remain the same.
NOTE: Prior to award the apparent low vendor must be able to show ability to produce the product in question and may
be asked to supply samples of similar items
PREDOMINANT PRODUCTION FUNCTION: The predominant production function is offset printing. This function
may NOT be subcontracted. Contractors who subcontract this function will be declared not responsible.
WARNING: Proper control and handling must be maintained at all times to prevent any information or materials
required to produce the product ordered under these specifications from falling into unauthorized hands. Unless
otherwise indicated herein, all extra copies, materials, waste, etc., must be destroyed.
SECURITY WARNING: It is the contractor's responsibility to properly safeguard personally identifiable information
(PII) from loss, theft, or inadvertent disclosure and to immediately notify the Government of any loss of personally
identifiable information. PII is "information which can be used to distinguish or trace an individual's identity, such as
their name, social security number, biometric records, etc., alone, or when combined with other personal or identifying
information which is linked or linkable to a specific individual, such as date and place of birth, mother's maiden name,
etc." (Ref.: OMB Memorandum 07-16.) Other specific examples of PII include, but are not limited to:
(a) Personal identification number, such as passport number, driver's license number, taxpayer identification
number, or financial account or credit card number.
(b) Address information, such as street address or personal email address; and,
(c) Personal characteristics, including photographic image (especially of face or other distinguishing
characteristic), fingerprints, handwriting, or other biometric image or template data (e.g., retina scans, voice
signature, facial geometry).
SECURITY CONTROL PLAN: The contractor shall operate and maintain an effective security system whereby
materials used to perform the contract are manufactured and/or stored (e.g. while awaiting distribution or disposal) so
as to ensure against theft and/or the unauthorized possession of the materials. Contractor is cautioned that Government
provided information shall not be used for non-government business. Specifically, Government information shall not
be used for the benefit of a third party.
The Government retains the right to conduct on-site security reviews at any time during this contract.
1. The plan shall contain at a minimum how government files (data) will be secured to prevent disclosure to a
third party prior to and after termination of contract;

Page 3 of 14 Jacket 460-690
2. Explain how all accountable materials will be handled throughout all phases of production;
3. How the disposal of waste materials will be handled; and
4. How all applicable Government-mandated security/privacy/rules and regulations as cited in this contract
shall be adhered to by the contractor and/or subcontractor(s).
PREAWARD SURVEY:
In order to determine the responsibility of the prime contractor or any subcontractor, the Government reserves the right
to conduct an on-site pre-award survey at the contractor's/subcontractor's facility or to require other evidence of
technical, production, managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of
the financial determination, the contractor in line for award may be required to provide one or more of the following
financial documents:
1) Most recent profit and loss statement
2) Most recent Balance Sheet
3) Statement of cash flows
4) Current official bank statement
5) Current lines of credit (with amounts available)
6) Letter of commitment from paper supplier(s)
7) Letter of commitment from any subcontractor
The documents will be reviewed to validate that adequate financial resources are available to perform the contract
requirements. Documents submitted will be kept confidential and used only for the determination of responsibility by the
Government. Failure to provide the requested information in the time specified by the Government may result in the
Contracting Officer not having adequate information to reach an affirmative determination of responsibility.
TITLE: 2026-27 FSA COC BALLOTS AND POSTCARDS.
QUANTITIES:
Item (1) Nomination Postcards: 1,250,007 copies.
Item (2) Annual Election Ballot Self-mailer: 1,800,007 copies.
Item (3) Reminder Postcards: 1,250,007 copies.
Item (4) Make-up Election Ballot Self-mailer: 10,007 copies.
Includes 5 agency and 2 GPO Inspection samples for each item.
Note: Exact quantities will be known when mailing lists become available. If the exact quantities are less
than the above, a contract modification will be issued for the reduction after award using the contractor's
additional rate (excluding make-ready cost).
PAYMENT: The contractor may invoice for only the mailed/delivered portion of order, i.e., contractor will not receive
the complete purchase order amount until the last partial mailed/delivery is received by agency. No exceptions.
SIZE: MUST MEET ALL POSTAL REGULATIONS - contractor is responsible for creating the designs at no
added charge.
Items (1 & 3) Postcards: 6 x 4-1/4".
Items (2 & 4) Self-mailers:
Approximately 10-1/2" x 21-1/4" overall flat size" (includes an approx. 3-7/8" block out panel) overall flat size
(including stubs), folded & constructed to approximately 10-1/2" x 4-1/2".
Five panels approximately: Panel 1 (top): = 4-1/2"; Panel 2: = 4-1/2"; Panel 3: = 4-1/4"; Panel 4: = 4-1/4"; and Panel 5 -

Page 4 of 14 Jacket 460-690
Block out panel = 4" (bottom-inside envelope pocket, when constructed). Contractor may need to adjust panel size for
final construction.
GOVERNMENT TO FURNISH:
One PDF to be used as a template will be provided for the contractor to create & design the self-mailers. A sample copy
can be e-mailed at the contractor's request prior to award. Contractor to adjust fonts and sizes per agency instructions.
Mailing list will be sent to contractor on the below dates. The template and the mailing lists cells will be placed on the
contractor's FTP site or sent via email. Call Samuel Johnson, 202-531-7811 or Cherie Moore, 202-941-8659 after award
to receive files.
Sample record layout will be provided prior to printing. Record layout will include:
- County Office Name and Address
- Ballot Counting Date and Address
- State Code
- COC
- LAA
- Candidate Names
- Voter
- Election Date and Mail Date
Contact Cherie Moore or Samuel Johnson with any questions related to the designing of the self-mailers. When the
design is complete, email a PDF proof to sammuell.johnson@usda.gov, Cherie.moore@usda.gov, kbrown2@gpo.gov .
Do not proceed until OK to continue is given by agency.
Addresses will be based on ballots being mailed to eligible voters in approximately 2,315 counties covering 50 states,
the District of Columbia, Puerto Rico, and overseas territories. Each county is divided into multiple local administrative
areas (LAA). The annual elections in each county generally fill one position on the committee from the local
administrative areas whose committee seats are up for election.
BASIC CHECK OF FURNISHED MEDIA AND FILES: Prior to image processing, the contractor is responsible for
performing a basic check (preflight) of the furnished media and files. If any errors, media damage, or data corruption that
might interfere with proper file imaging are discovered during inspection by the contractor, work should be discontinued
after the entire order has been inspected. Further instructions should be requested from the GPO Contract Administrator.
This preflight should identify any problem areas with the digital file submission and should include but not be limited to
missing or damaged fonts, damaged disks, missing bleeds, improper trim size and/or margins, only low resolution files
included for illustrations, and improper color definition. The contractor is also responsible for creating or altering any
necessary trapping, setting proper screen angles and frequency, adjusting copy for trim size and folds, and defining
proper file output selection for the imaging device being used. All furnished files must be imaged as necessary to meet
the assigned quality assurance through attributes program (QATAP) level.
RIGHTS ON DATA: The fonts provided (see GOVERNMENT TO FURNISH) are the property of the ordering agency
and are provided for use on this contract only. Using the furnished fonts on any job other than the one for which the fonts
were submitted violates copyright law. All fonts should be eliminated from contractor's archive immediately after
completion of the production run.
CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to Furnish,"
necessary to produce the product(s) in accordance with these specifications.

Page 5 of 14 Jacket 460-690
PROOFS:
PDF proofs for each item prior to delivering prior to production proofs.
Email PDF proofs to Samuell.johnson@usda.gov, cherie.moore@usda.gov and kbrown2@gpo.gov
Contractor to submit one "Press Quality" PDF "soft" proof (for content only) for each item using the same Raster Image
Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image
position, and color breaks. Proof will not be used for color match.
After the design-phase and PDF proof have been approved:
Proofs and copy must be delivered to and picked up from USDA, 1400 Independence Ave, SW, Room 0103,
Washington, DC 20250, Attn: Samuel Johnson, 202-531-7811 or Cherie Moore, 202-941-8659. All costs incurred will
be borne by the contractor.
Contractor must notify Samuell.johnson@usda.gov cherie.moore@usda.gov and kbrown2@gpo.gov on the day proofs
are delivered.
1 set each of digital color content proofs. Direct to plate must be used to produce the final product with a minimum
resolution of 2400 x 2400 dpi. Proofs must be created using the same Raster Image Processor (RIP) that will be used to
produce the product. Proofs shall be collated with all elements in proper position (not pasted up), imaged face and back,
trimmed and folded to the finished size of the product, as applicable.
1 set each of digital inkjet proofs that are G7 profiled and use pigment-based inks may be submitted. A proofing RIP that
provides option for high quality color matching such as Device Links Technology and/or ICC Profiles Technology, and
meets or exceeds industry tolerance to ISO 12647-2 standard for Graphic Technology (as of 3/19/09 and future
amendments) must be utilized. Output must be a minimum of 720 x 720 dpi on a GRACoL or SWOP certified proofing
media. Proofs must contain one of the following color control strips to be evaluated for accuracy: IDE Alliance ISO
12647-7 (2007 or later) Wedge or P2P25 Target.
Proofs must contain color control bars for each color of ink on the sheet. Control bars must be placed parallel to the
press's ink rollers. The control bars (such as Brunner, GATF, GRETAG, or RIT) must show areas consisting of
minimum 1/8" x 1/8" solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for
process color (if applicable). These areas must be repeated consecutively across the sheet. The make and model number
of the proofing system utilized shall be furnished with the proofs. These proofs must contain all elements and indicate
margins. Proofs will be used for color match on press.
If any contractor's errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are
to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations must
be accomplished within the original production schedule allotted in the specifications.
Contractor must not proceed without an "OK to Proceed with priors for self-mailers."
Contractor will be required to provide the agency with all files, including the corrections at the completion of the order.
AFTER PDF PROOFS ARE APPROVED FOR THE BALLOTS:
The Contractor must mail eleven (11) BLANK ballots prior to production samples to EACH County Offices by October
16, 2026. Approx. 2,315 addresses per address list. Bulk mail in a suitable envelope using agency paid permit.
Once approval of the blank ballots is received:

Page 6 of 14 Jacket 460-690
PRIOR TO PRODUCTION SAMPLES:
There are 3 types of prior to production samples:
Test data and live data samples for the self-mailers; and PDFs with Live data for the postcards. Email PDF with
live data to Samuell.johnson@usda.gov, cherie.moore@usda.gov and kbrown2@gpo.gov.
Deliver prior to production samples on or before below dates, 2 workday hold. The sample requirement for this
contract is not less than the following:
Item (1) Nomination Postcards:
25 - PDFs with live data by June 10, 2026.
Item (2) Annual Election Self-mailer:
25 copies - prior to production samples generated from the test data by September 23, 2026.
Item (2) Annual Election Self-mailer:
520 copies - prior to production samples from the live data by October 14, 2026.
Item (3) Reminder Postcards:
25 - PDFs with live data by October 26, 2026.
Item (4) Make-up Election Self-mailer:
50 - prior to production samples from the live data by December 21, 2026.
Each sample must be constructed as specified using the form, ink, equipment, and methods of production which will be
used in producing the finished product. Paper used for samples must be of the size, kind, and quality the contractor will
furnish.
Samples will be inspected and tested and must comply with the specifications as to kind and quality of materials, and
quality of reproduction. Prior to the commencement of production of the contract production quantity, the contractor
shall submit samples to the AGENCY in distribution section. The container and accompanying documentation shall be
marked PREPRODUCTION SAMPLES and shall include the GPO jacket and purchase order.
The samples must be submitted in sufficient time to allow Government testing of the samples and production and
shipment in accordance with the shipping schedule.
The Government will approve, conditionally approve, or disapprove the samples within 2 workdays of the receipt
thereof. Approval or conditional approval shall not relieve the contractor from complying with the specifications and all
other terms and conditions of the contract. A conditional approval shall state any further action required by the
contractor. A notice of disapproval shall state the reasons therefore.
If the samples are disapproved by the Government, the Government, at its option, may require the contractor to submit
additional samples for inspection and test, in the time and under the terms and conditions specified in the notice of
rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost to the
Government and with no extension in the shipping schedule. The Government will require the time specified above
to inspect and test any additional samples required.
In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have failed to
make delivery within the meaning of the default clause in which event this contract shall be subject to termination for
default, provided however, that the failure of the Government to terminate the contract for default in such event shall not
relieve the contractor of the responsibility to deliver the contract quantities in accordance with the shipping schedule.
In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time specified,
the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract Clause 12, "Notice

Page 7 of 14 Jacket 460-690
of Compliance With Schedules," of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 01-
18)).
Manufacture of the final product prior to approval of the sample submitted is at the contractor's risk. Samples will not be
returned to the contractor. All costs, including the costs of all samples shall be included in the contract price for the
production quantity.
All samples shall be manufactured at the facilities in which the contract production quantities are to be manufactured.
Notify Samuell.johnson@usda.gov, Cherie.moore@usda.gov and kbrown2@gpo.gov the morning priors will be
delivered.
If prior to production samples are not approved, the contractor will be required to provide additional complete samples
sets of each disapproved mailing lot. No additional time or money will be allowed for this requirement.
The packages containing these sample copies must be identified on the outer package as "Mailing Approval Samples"
and must also include the requisition number, jacket number, and the titles. Packages must be sent via an expedited
overnight delivery service.
These sets shall be considered as samples and cannot be deducted from the total quantity ordered. No additional charges
will be allowed for their production or delivery.
The Agency will email approval or changes within 2 workdays of receipt of the samples by the agency. Contractor must
not proceed with collation or distribution until approval is granted.
If samples are not correct, new samples must be provided at no additional cost to the Government within 2 workdays
of notification.
DESCRIPTION:
Items (1 & 3) - Postcards:
NOTE: The quantity of copies of each is based off 1 postcard per address (household). Contractor must take the agency
furnished address list and run a search to sort out the addresses to determine the quantity of postcards. No added costs
will be allowed for this performance.
Postcards: White Smooth Cover, basis weight: 80 lbs. per 500 sheets, 20 x 26", equal to JCP L21.
MUST MEET ALL U.S. POSTAL REGULATIONS.
PRINTING: Face and back print 4-color process type and line matter with illustrations, bleeds uncommon. Match
sample. Face contains agency paid mailing permit.
PERSONALIZATION:
Direct address in black ink is required on the face and back (approx. 4-5 lines) - two sides with a 2-way match from
front to back.
Must be imaged directly on the pieces using laser imaging or high quality ink jet imaging (minimum 240 x 240 dpi).
Labels are not acceptable.
Items require full address and other information imaging. Contractor must take care that the image is clear and
sharp, appropriate to the space, and is in compliance with all Postal Service regulations for address standardization.
Contractor is responsible for any file conversions to meet these requirements. Contractor must check this prior to any
production of the pieces.
At the completion of the order, the contractor must provide the Government with CD's containing corrected files in the

Page 8 of 14 Jacket 460-690
same format as the original Government furnished material. This corrected CD's are required regardless of the method or
production.
Items (2 & 4) - Ballot Self-mailers:
Self-mailers: White Uncoated Text, Basis Size 25 x 38", Basis Weight 60 lb, equal to JCP A60.
PRINTING:
Each item will print different.
Both Items (2) & (4) self-mailers have different printing. Head to head, adequate gripper with no bleeds. Return mailer
part will contain agency paid mailing permit (contractor to add to file).
Face prints Black, Pantone 199 Red, 330 Dark Green, and 396 Light Green type & line matter, and flattones/solids with
reversing and trapping. Match sample.
Back prints Black and Pantone 199 Red type & line matter and flattones and block-out security pattern for return
envelope. Match sample.
Self-mailers also contain a piggy-back removable label. Label prints black type & line matter. Also requires
personalization. Contractor to correct font and size. The font change is on Step 3, below where it says "Sign on label to
the right". There is some language that starts with "You must sign on the label next to.." Confirm with agency. This must
be done at no cost to the government.
Label is approx. 4 x 2" die cut with 4 round corners printed on White Uncoated Label Paper, Basis size 25 x 38", Basis
Weight 50-60 lb (equal to JCP Code* A60, Offset Book), with a permanent-type, pressure sensitive adhesive mounted on
a 4 x 2", backing sheet. Securely glue the back of the backing sheet to the back of the self-mailer per files (contractor to
design the exact positions) from the bottom edge of the back (prior to construction). Labels will be removed during use
of ballots. Follow template.
Ballot SELF-MAILERS BINDING & CONSTRUCTION:
Size of ballot must comply with all U.S. Postal regulations.
The self-mailer consists of 5-panels approximately: Panel 1 (top): = 4-1/2"; Panel 2: = 4-1/2"; Panel 3: = 4-1/4";
Panel 4: = 4-1/8"; and Panel 5 - Block out panel = 3-7/8" (bottom-inside envelope pocket, when constructed). Contractor
may need to adjust panel sizes for final construction.
Score on all folds. Construct to 10-1/2" x 4-1/2" (including stubs) using 4 parallel wraparound folds.
Panel 5 constructs onto Panel 4 to form a pocket, this pocket then folds up to Panel 3 form the ballot return envelope.
Perforate (slit or slot with ink) horizontally along the entire 10-1/2" dimension (excluding stubs) at approximately 4-1/2"
and 9", in order top create the tear out for the ballot.
The back of panel 3 contains two 3/8" tall re-moistenable glue strips running along the entire 10-1/2" dimension
(excluding stubs), bleeding left & right.
The mailer is constructed and sealed with approx. 1/2" perforated stub on the left and right side of the mailer. Must meet
all postal regulations.
NOTE: The contractor must use care to ensure that the mailed pieces remain closed during mailing.

Page 9 of 14 Jacket 460-690
PERSONALIZATION:
Personalization is required on the face (black and red) & back (black) of the self-mailers running horizontal along the
10-1/2" dimension in multiple places (approx. 7 on the face (1 image is red to match pantone 199) & 7 on the back); and
face of the piggy-back label. Must be imaged directly on the pieces using laser imaging or high quality ink jet imaging
(minimum 240 x 240 dpi). Labels are not acceptable. Contractor must have the capability to validate that the front and
back variable data match during production.
All self-mailers require full address and other information imaging. Contractor must take care that the image is
clear and sharp, appropriate to the space, and is in compliance with all Postal Service regulations for address
standardization. Contractor is responsible for any file conversions to meet these requirements. Contractor must
check this prior to any production of the pieces.
At the completion of the order, the contractor must provide the Government with CD's containing corrected files in the
same format as the original Government furnished material. This corrected CD's are required regardless of the method or
production.
IDENTIFICATION MARKS: Identification markings such as register marks, ring folios, rubber stamped jacket
numbers, commercial identification marks of any kind, etc., form number, and revision date, carried on copy or film,
must not print on finished product.
REPRODUCIBLES: The contractor must make all reproducibles required. All halftones are to be 175-line screen or
finer. Minimum resolution for line copy and type is 2400 dpi.
At the completion of the project, contractor will be required to provide the Government with a DVD-R or CD-R's that
contains the entire project suitable for reproduction. This must be returned with all of the Government furnished material.
This is required regardless of the contractor's method of production.
QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these
specifications:
Product Quality Level:
(a) Printing (page related) Attributes-Level 3.
(b) Finishing (item related) Attributes-Level 3.
(c) Exception - None.
Inspection Levels (from ANSI/ASQC Z1.4):
(a) Non-destructive Tests - General Inspection Level I.
(b) Destructive Tests - Special Inspection Level S-2
Specified Standards: The specified standards for the attributes requiring them shall be:
Attribute Specified Standard
P-7 Type Quality and Uniformity: Approved priors
P-9 Solid and Screen Tint Color Match: Approved priors / Pantone Matching System
P-l0. Process Color Match: Approved priors
DISTRIBUTION: F.o.b. Contractor's City and F.o.b. Destination.
Mail f.o.b. contractor's city except for proofs, sample copies, and GPO copies which must be delivered
f.o.b. destination via traceable means at the contractor's expense.
Deliver F.o.b. Destination:
5 agency and 2 GPO sample copies for each item included in the total quantity. All expenses incidental to picking
up and returning materials, submitting and picking up proofs, and furnishing sample copies must be borne by the
contractor.

Page 10 of 14 Jacket 460-690
PROOFS, PRIORS, and 5 sample copies of each item to USDA, 1400 Independence. Ave, SW, Room 0103
Washington, DC 20250, Attn: Samuel Johnson, 202-531-7811 or Cherie Moore, 202-941-8659. Deliver via
traceable means at contractor's expense.
NOTIFICATION OF SHIPMENT: Immediately after the order has been shipped, the contractor MUST furnish
shipping information to Agency. Email Samuell.johnson@usda.gov, Cherie.moore@usda.gov,
kbrown2@gpo.gov, compliance@gpo.gov. Include the order title, GPO jacket number, requisition number, date
of shipment, quantity, and tracking information for deliveries.
Prices must includcs, residential Philadelphia, Pa 19136, address to come. Email kbrown2@gpo.gov for address
after award.
MAILING F.o.b. Contractor's City:
Contractor must process through NCOA, CASS and eliminate duplicates (dedupe). Contractor is to provide
government with mail report of all inaccurate addresses.
Postcards/Ballots will be mailed to approx. 50 states, Washington, DC, Puerto Rico, and some US territories
(about 2,315 counties). Each county is divided into multiple local administrative areas.
Mail one postcard/self-mailer to each destination. The contractor does not apply postage. Mail via preprinted
Presorted First Class Mail, U.S. Postage Paid, USDA-FSA, Permit No. G-96. Note: Any international addresses
not covered by the agency's paid permit will be reimbursed via a contract modification.
All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for "Domestic
Mail" or "International Mail" as applicable. The contractor is responsible for completing all forms required by the
Postal Service for this type and class of mail and complying with all Postal Service regulations.
The contractor will be responsible to provide all materials and operations, including but not exclusive to labeling,
sorting, bundling, packaging, and documentation forms necessary to comply with all U.S. Postal Service
regulations to achieve the lowest rates for which these packages could qualify.
Multiple Post Offices cannot be used nor can the Post Office be changed without the approval of the Agency and
the Government Publishing Office.
SCHEDULE: See Notice of Compliance with Schedules in GPO Publ. 310.2.
Award will be made, and Government furnished material and purchase order will be available on or before
May 27, 2026. Proof/data dates may be slightly flexible with agency approval - Final mailing dates are a MUST
specified below.
Item (1) Nomination postcards:
Live Data File: FSA will provide the contractor a live data file via the Contractor's FTP server on June 3, 2026
25 - PDFs with live data by June 10, 2026.
The contractor will mail approx. 1,250,000 postcards by June 15, 2026. THIS DATE IS A MUST
Item (2) The annual Elections Ballot Mailing.
Proof Copy: The contractor will design a self-mailer and provide proof copy to FSA by September 7, 2026.