Household Hazardous Waste Collection and Electronics Recycling Collection

REQUEST FOR PROPOSALS (RFP)
Instructions for RFP
1) Schuyler County is a tax-exempt entity.
2) All proposals must be submitted by 4:00 P.M Thursday, June 18, 2026 to:
Schuyler County Legislature
c/o Nicole Smith, Clerk
105 Ninth Street, Unit 6
Watkins Glen, NY 14891
Proposals may be mailed or hand-delivered and must include One (1) hard copy original
and one (1) electronic copy of the proposal in pdf format. Faxed and/or e-mailed
proposals will not be accepted.
3) Respondents shall respond in writing to each item listed in Part I-Background and
Experience, Part II-Technical Proposal, and Part III- Cost Proposal. The County shall
hold each respondent totally responsible for the written proposal, regardless of any third-
party involvement in the preparation of such a response. Respondents must sign the
Certification: Accuracy of Proposer's Representations found at the end of this document.
4) The County of Schuyler, at its option, may request a presentation by respondents to
clarify their proposal.
5) The County of Schuyler shall not be liable for any costs associated with preparation,
transmittal or presentation of any response or materials submitted in response to the RFP.
6) All proposals shall be evaluated by the Schuyler County Planning Department, the
County Attorney, and the County Legislature. Proposals will be accepted and/or rejected
at a regular meeting of the Schuyler County Legislature. It is anticipated that the County
will act to select a proposer at the next regular meeting of the County Legislature after the
date set forth in Paragraph 2 above.
7) In the event a prospective proposer desires clarification of any details on the
specifications, request for such clarification, in order to receive consideration, must be
made to the county, in writing, via email to jlindstrom@schuylercountyny.gov, in time to
be received by the county at least seven (7) before the scheduled opening. Response, if
desirable, will be made in writing via email for the benefit of all prospective proposers
and without divulging the source of any inquiry.
Schuyler County Electronics Recycling Day 2026 1

Specifications for Schuyler County's
Electronics Recycling Day 2026
Scope of Proposal
Schuyler County is seeking proposals from qualified proposers to provide for the proper
handling, transportation, and recycling of used computers and electronic components collected
from a one-day program for Schuyler and Yates County residents.
Program Goal
The Electronics Recycling Day will provide residents of Schuyler and Yates County with an
opportunity to dispose of their used computers and electronic components in order to help
alleviate environmental hazards caused by stockpiling or improper disposal. Most residents are
unsure of safe means of disposing of electronics, and many residents prefer to recycle them if
possible. Yates County participates in the event via a separate Intermunicipal Agreement,
executed between the governmental bodies of the two counties.
Household hazardous wastes and used tires will also be collected for safe disposal in an
associated, same-day program.
Program Sponsor
The Collection Day is sponsored by the Schuyler County Legislature and will be managed by the
Schuyler County Planning Department.
Program Description
Schuyler County is sponsoring an Electronics Recycling Day for pre-registered Schuyler and
Yates County residents only. The event will be held on Saturday, August 15, 2026. Separate
firms will be hired to collect household hazardous waste and used tires from residents at this
event as well. Collection will be offered at no cost to residents.
Demographics
Schuyler County is located in the Finger Lakes Region of upstate New York, surrounding the
southern end of Seneca Lake. The County covers 331 square miles and has a population of
approximately 18,000 people. The character of the County is that of a rural community, with
agriculture and tourism as the two major industries.
History of Collection Programs in Schuyler County
This has become an annual event coordinated with Yates County for the Counties' residents,
alternating between Watkins Glen and Penn Yan (Yates County). Events have been held
intermittently since 1996 and have had between 150 and 250 participants. We continue to get a
positive response to these collection days, and we receive frequent calls from residents regarding
proper disposal or recycling of computers and electronic components throughout the year.
Schuyler County Electronics Recycling Day 2026 2

Collection Site & Site Amenities
The proposed collection site is the County Highway Barn located in the Village of Watkins Glen
on Decatur Street, in Schuyler County. The site is a combination of paved and crushed stone.
The area has been in use as the Highway Department for several years.
The site has a large building, which is equipped with water, electricity, restrooms and other
necessary support facilities to properly handle such an event. Adequate area is available for
staging, loading, parking and traffic control. There is also adequate space for keeping electronics
collection separate from household hazardous waste and tires.
Proposer Responsibilities
The successful proposer will:
A. Assist the Schuyler County Planning Department during pre-registration, to help
determine the types and quantities of electronic components that can be accepted.
B. Provide a sufficient mechanism for the transport of all collected electronics on the
collection day.
C. Be responsible for the setup and cleanup of materials used at the electronics collection
site.
D. The selected proposer will be required to prepare electronics for shipping in accordance
with New York State Department of Environmental Conservation (NYS DEC) and
Department of Transportation requirements, prepare container contents sheets, manifests,
notifications, certifications, required shipping and registration documents and final
reports summarizing the data collected in Schuyler County.
E. Coordinate with Schuyler County to instruct all site personnel, including volunteers, in
site safety procedures.
F. Complete a site visit prior to the holding of any event in Schuyler County, if deemed
necessary, to handle the volume of electronics.
G. Provide for the recycling of computers and electronic components collected in
compliance with all applicable State and Federal regulations. Priority will be given to the
company which is not only the most cost-efficient for the collection day, but which also
emphasizes reuse and recycling of the used computers and electronic components.
H. Assist the Schuyler County Planning Department in preparing and submitting a
comprehensive written plan for the collection event that is required and meets approval
by NYS DEC.
Schuyler County Electronics Recycling Day 2026 3

Function of Recycling/Solid Waste Office and Volunteers
The Planning Department has been authorized by the Schuyler County Legislature to organize
and complete the 2026 Electronics Recycling Day. The Planning Department will make all
arrangements regarding the preparation of the site including posting signs and markers.
Schuyler County Planning Department Staff and volunteers will direct traffic, provide
information, and unload electronics into designated containers as needed.
Hours of Operation
Saturday, August 15, 2026, from 8:30 a.m. to 12:00 p.m. or until the last participant is served,
whichever comes first.
Registrants will be assigned a time starting at 8:30.am. and will continue until all participants are
served.
Program Participants
A. This program is only available to Schuyler and Yates County residents who pre-register.
B. Every attempt will be made to accommodate as many household residents as possible.
Items which will NOT be accepted at Electronics Recycling Day
It is anticipated only electronic equipment covered by the law will be accepted at the collection
event, unless otherwise agreed upon by Schuyler County and the selected contractor.
During pre-registration, the selected proposer will be asked to work with the Schuyler County
Planning Department to determine the types and amount of used electronics that can be accepted.
Local Fire/Safety Protection
The Watkins Glen Fire Department will be requested to be on-site during the duration of the
collection event. The Fire Department will be mailed a copy of the Schuyler County Household
Hazardous Waste and Electronics Collection Day Work Plan and all other relevant documents.
The Schuyler County Sheriff's Department and/or the Watkins Glen Police Department will be
on hand for traffic control. Centralus Health EMS will also be on call in case of emergency.
Schuyler County Electronics Recycling Day 2026 4

DIRECTIONS FOR PROPOSAL SUBMISSION
The following describes the information which must be furnished as part of the proposal and the
format in which it must be presented.
All proposals submitted will be evaluated in accordance with the criteria listed below. Evaluation
of proposals will be weighed among these factors:
PART I: Background and Experience 30%
PART II: Technical Proposal 20%
PART III: Cost Proposal 50%
All listed items must be addressed in your proposal. A proposal will not be considered acceptable
unless it is determined to be acceptable for all of the criteria. If a proposal contains a significant
deficiency for a criterion, it will not be considered acceptable for that criterion. A deficiency is
defined as that part(s) of a proposal which do not satisfy the requirements of this request for
proposals. Any proposal which is incomplete, conditional, obscure, or contains irregularities of
any kind may be rejected.
The right is reserved by the County to reject any or all proposals, to re-advertise for proposals if
desired, and to accept the proposal which in the judgment of the County is deemed the most
advantageous for the public and the County. In the event of default of the successful applicant, or
by their refusal to enter into a contract with the County, the County reserves the right to accept
the proposal of any other applicant without necessity to re-advertise.
Schuyler County will give preference to proposers who reuse and recycle collected electronics.
If written notice of the acceptance of this Proposal is delivered to the successful proposer, the
successful proposer will, within ten (10) business days after the date of such delivery, execute
and deliver the Contract in the form of the Agreement attached hereto, incorporating the terms
and conditions of this Request for Proposals, together with all necessary Exhibits and
Appendices, or in a special Contract form that may be drawn up in accordance with the County
Attorney's requirements.
Schuyler County Electronics Recycling Day 2026 5

PART I: BACKGROUND AND EXPERIENCE
The following documentation shall be provided along with the proposal. This documentation
shall be considered in determining the technical acceptability of the proposal. Each proposal
shall include the following:
1. Company History and Experience:
a) Provide a narrative description of the firm's history and its experience in handling,
transporting and recycling used electronics. Please include if you have or are working
on obtaining c-7, R-2 Certification or other State or National Certifications;
b) Include any recent, previous experience with similar electronics collection days in
other communities; and
c) Provide a list of any past violations against you/your firm by state or federal
regulating agencies.
All things being equal, preferences will be given to proposers that have experience in New York
State.
Best Value Competitive Offer/Award (Schuyler County Resolution 24-14):
Section 103 of the General Municipal Law (and as defined in State Finance Law Section 163)
authorizes the use of a Best Value Award methodology for purchase contracts (including
contracts for service work, but excluding any purchase contracts necessary for the completion
of a public works contract pursuant to Article 8 of the Labor Law). The County of Schuyler
reserves the right herein to award this contract on the basis of best value, as determined by the
County, rather than low proposal.
PART II: TECHNICAL PROPOSAL
1. Compliance with Local, State and Federal Regulations:
Each proposer responding to the RFP shall demonstrate its ability to handle, transport,
and recycle unwanted electronics by:
a. Providing a copy of all current local, state and federal permits and certifications
issued to the proposer pertaining to the handling and transportation of used
electronics. Such demonstration shall include compliance with New York State's
Codes, Rules and Regulations, and comparable requirements in other states
through which the waste might travel;
Please note that failure of a responding proposer to demonstrate its ability to meet the above
requirement, without going through a third-party firm for the handling of used electronics,
shall be automatic grounds for rejection of the proposal by the County.
The successful proposal may employ a properly licensed and qualified subcontractor to
transport electronics. However, subcontractor qualifications must be submitted in detail at the
time of proposal and subject to County approval. Additionally, the subcontractor must supply
a Certificate of Insurance naming the County as an additional insured, all in compliance with
County insurance requirements, and agree to enter into an indemnification agreement with
the County as drawn by the County Attorney's Office.
Schuyler County Electronics Recycling Day 2026 6

b. The proposer shall similarly provide copies of current permits and certifications;
and
c. Demonstrate compliance relative to the recycling facilities which will be used in
conjunction with the electronics generated by the project. If the responding
proposer does not own or operate an electronics recycling facility, it shall provide
documentation demonstrating:
i. The facility to be used is in compliance with local, state and
federal regulations; and
ii. That the proposer shall have access to such facility for the
electronics to be generated by this clean-up program.
2. Personnel & Equipment to be Utilized:
a. Provide a listing of equipment to be provided for the collection day;
b. Include the procedures required of proposer's employees or volunteers that will
be receiving, handling, packing, manifesting, transporting and recycling
electronics to be accepted at the proposed clean-up day; and
c. If any proposer employees will be on site the day of the collection event please
indicate the number. (Note: proposer employees are not required to be on site,
however, please provide the recommended number of volunteers need for the
collection event, to help aid Planning Department Staff with volunteer
requirements).
3. Transportation: For each Transporter used, the Proposer shall provide:
a. All applicable state(s) hauling permit numbers in the proposal. Specify the type of
shipping papers that will be used;
b. List the quantities and capacities of trucks or trailers anticipated to meet the need
allowed by the allocated funds; and
c. How the trucks or trailers will be acquired/provided (i.e. involvement of third
party). All transporters must be permitted as per 6 NYCRR Part 364.
4. Packing:
Provide a description of how electronics will be packed for shipment.
5. Operations Plan:
Please note that Schuyler County shall make arrangements regarding the preparation
of the site including posting of signs and traffic control devices. This plan shall
include:
a. A description of how electronics will be handled for the collection day;
b. The successful proposer will be required to obtain the necessary permits,
including NYS DEC permits and NYS DOT registrations, for the event; and
c. The proposer shall send copies of all permits and registrations, and description of
arrangements to the County prior to the event. Every aspect of this proposal and
any contract entered hereunder shall be subject to continuing monitoring and
approval by the NYS DEC.
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In the event that NYS DEC, a Court or other competent authority interrupts, curtails
or modifies performance under such contract, the proposer shall make no claim
against the County of Schuyler, nor its officers, employees or agencies, in
consequence thereof.
6. Safety Procedures:
The successful proposal must include safety precautions that will be used to ensure
safe conditions at the site.
7. Acceptable/Non-Acceptable Waste(s) List:
a. Types and sizes of computers and electronic components (televisions, stereo
equipment etc.) that will be accepted by the proposer; and
b. Whether materials will be reused or recycled.
8. Recycling Sites:
Provide information regarding exactly where and how computers and electronic
components accepted by the program will be recycled by the proposer if awarded a
contract, including:
a. Where and how computers and electronic components will be reused or recycled,
processed, end-uses;
b. What - if any -- percentage may be landfilled and for what reason(s);
c. Provide documentation that demonstrates the proposer's ability to utilize any
listed authorized recycling facility. Include ownership and permit numbers of the
facility; and
d. Outline the final destination of all collected material. Please include a copy of any
CRT notification and consent letters for export that are applicable.
9. Schuyler County Standard Clauses and Minimum Insurance Standards for all
County Contracts:
a. Each and every proposal(s) and any/all awarded contract(s) will be subject to, and
incorporate fully, the annexed "Appendix A, Standard Clauses for all Schuyler
County Contracts" and "Appendix B, Minimum Insurance Standards for Schuyler
County Contracts;"
b. For the purposes of compliance with Appendix B, the contractor will be required
to provide proof of insurance compliant with the following minimum insurance
standards under Appendix B: "General Provisions, All Categories" and "Category
II: Independent Contractors (Other Than Individual Professional Practitioners)
Providing Services on Behalf of the County" and to agree to indemnify, defend
and hold harmless the County of Schuyler, Schuyler County Planning
Department; other program partners which may include the Schuyler County
Environmental Management Council and the Water Quality Coordinating
Committee; and event volunteers from any and all claims of liability associated
with the collection, transport and disposal of wastes from the collection day event;
and
c. Any proposal or contract which attempts to change, amend, delete or otherwise
modify either "Appendix A" or "Appendix B" or any part thereof shall be deemed
non-responsive and rejected.
Schuyler County Electronics Recycling Day 2026 8

10. Additional Requirements:
Each proposal submitted in response to this RFP shall show that the proposer will:
a. Agree to contractually assume Schuyler County's responsibilities as a "generator"
in the receipt, packing, transporting and recycling of the computers and other
electronic materials;
b. Agree to accept sizes and types of computers and electronic components as
determined by the Schuyler County Planning Department and the successful
proposer;
c. Have the capacity to service the collection day in the event that the amount of
computers and electronic components collected during the project far exceeds the
projected capability/capacity of the event;
d. All computers and electronic components must be removed no later than the
Monday following the event (August 17, 2026 by 9:00 A.M.);
e. Specify the amount of time required for set-up and clean-up at the collection site,
if different than the schedule in Part II;
f. Specify the name, address and telephone numbers of a key contact person with
whom the County should communicate relative to the proposer's proposal; and
g. Note guidelines and cost for ensuring that all information is wiped clean from
computer hard drives. It is expected that all hard drives collected will be sanitized
and destroyed.
11. References:
a. Provide a minimum of five references from clients for which your company has
provided similar services; and
b. Include the name of a contact person, full address, and telephone number for each
reference provided.
Schuyler County Electronics Recycling Day 2026 9

Part III: PROPOSAL PRICE SCHEDULE FORM
The cost structure set forth below shall include all costs to be charged to the County of Schuyler
by the proposer. Such charges shall include, but not be limited to:
A. set-up charges
B. data destruction
C. disposal per lbs/ton
D. transportation fee
E. personnel/labor fee
F. disposal fee
G. minimum charge
H. credit per lbs/ton
The County shall not be liable for any project cost except as reflected in the unit charges or
minimum charge.
A. Set-Up Costs: $_________________
Set-Up Costs are defined as those pertaining to Proposer's crew mobilizing to the site.
Setting up the site for the collection day, all appurtenances, equipment and materials, if
cost of labor performing services (if provided) for an estimated total of 5 hours
(breakdown: 1 hour set-up, 3 hours collection, 1 hour take down), which includes clean
up and demobilization from the site. Schuyler County will be responsible for providing
traffic control and disposal containers for non-hazardous waste generated by the event.
B. Data Destruction Charge (if applicable) $ ________________
C. Electronics per lbs/Ton Charge (if applicable) $ ________________
D. Transportation/Freight Fees (if additional) $ ________________
E. Personnel/Labor Fees (if additional) $ ________________
F. Disposal Fees (if additional) $ ________________
G. Minimum Charge (if applicable) $ _________________
H. Electronics per lb/ton credit to be returned to County (if applicable) $ ________
Schuyler County Electronics Recycling Day 2026 10