Splash Pad Installation At Flora Hill Park, Colonial Heights VA - Rebid
| Location: | Virginia |
|---|---|
| Posted: | May 15, 2026 |
| Due: | May 29, 2026 |
| Agency: | City of Colonial Heights |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26-052902-7160 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
26-052902-7160
|
| Bid Title: |
Splash Pad Installation At Flora Hill Park, Colonial Heights VA - Rebid
|
| Category: | Colonial Heights Bids & RFPs |
| Status: | Open |
|
Attachment Preview
1
CITY OF COLONIAL HEIGHTS, VIRGINIA
INVITATION FOR BID: 26-052902-7160
SPLASH PAD INSTALLATION AT FLORA HILL PARK
300 RICHMOND AVENUE, COLONIAL HEIGHTS VA
SEALED BID DUE DATE:
MAY 29, 2026, 2:00 PM EDT
City of Colonial Heights Contacts:
LARRY MELVIN, PURCHASING AGENT: (804) 520-9333, melvinl@colonialheightsva.gov
MATT SPRUILL – DIRECTOR OF PARKS AND RECREATION/PROJECT MANAGER
OFFICE: 804-520-9392 CELL: 804-720-8365
spruillm@colonialheightsva.gov
City of Colonial Heights
2
Finance / Purchasing Department
City Hall - 201 James Avenue 2nd Foor – P.O. Box 3401
Colonial Heights, VA 23834-9001
Larry H. Melvin, Purchasing Agent
(804) 520-9333 MelvinL@colonialheightsva.gov
May 15, 2026,
INVITATION # 26-052902-7160
Sealed bids, subject to the plans, specifications and conditions contained herein and attached hereto, will be
received at the above office until, but no later than 2:00 PM EDT, May 29, 2026 for a water splash pad
installation at Flora Hill Park, 300 Richmond Avenue, Colonial Heights VA. Bids must be placed in a
sealed envelope clearly marked with the bid and/or contract number, bid date and time, and the name and
address of the bidder.
Your bid to be considered must be submitted on copy of this Invitation to Bid in the places provided. Please
keep a duplicate copy for your records. Bidders shall sign this form in the spaces provided without detaching
from rest of bid and must return bid in its entirety to the above noted office/address. Bids shall be returned in a
sealed envelope marked with the above Invitation Number, Bid Date and Project Name.
Time is of the essence, and any bid received after the announced time and date for submittal, whether by mail or
otherwise, will be rejected. It is the sole responsibility of the bidder for ensuring that their bids are stamped by
Purchasing Department personnel or designated personnel before the deadline outlined above.
Nothing herein is intended to exclude any responsible firm or in any way restrain or restrict competition. On the
contrary, all responsible firms are encouraged to submit proposals. The City of Colonial Heights encourages all
businesses, including minority and women-owned businesses to respond to all Invitations to Bid and Request
for Proposals.
All items shall be bid as specified or an approved equal unless the item specifically states no substitute. If
bidding other than specified, complete specifications on each item quoted upon must be submitted with bid.
Failure to comply with this requirement will be cause for rejection of bid.
No bid may be withdrawn after the scheduled closing time for receipt of bids for ninety (90) calendar days
except as provided in Section 2.2-4430, Procedure 1, Code of Virginia, which states the bidder shall give notice
in writing of his claim to withdraw his bid within two (2) business days after the conclusion of the bid opening
procedure and shall submit original work papers with such notice.
Any contract amount over $25,000.00, the contractor must supply the Purchasing Department with a copy of
their Colonial Heights Business License.
Questions relating to this Invitation for Bid should be directed to Mr. Larry H. Melvin, Purchasing Agent, at
(804) 520-9333, or via email at melvinl@colonialheightsva.gov. Questions relating to the Nature of
Services/Project Plans and Specifications and/or additional information should be directed to Mr. Matt Spruill,
Director of Pakes and Recreation /Project Coordinator, Office: 804-520-9392, Cell: 804-720-8365,
spruillm@colonialheightsva.ogv If needed, an addendum (Acknowledgement of Receipt of Addenda form
attached) will be issued that will include responses to all questions received pertaining to the Project
Specifications/Invitation for Bid within the established deadline.
City of Colonial Heights
3
Finance / Purchasing Department
City Hall - 201 James Avenue 2nd Foor – P.O. Box 3401
Colonial Heights, VA 23834-9001
Larry H. Melvin, Purchasing Agent
(804) 520-9333 MelvinL@colonialheightsva.gov
May 15, 2026,
INVITATION # 26-052902-7160
It shall be the full responsibility of all bidders to conduct a thorough and complete examination of the field
conditions prior to submitting their bids. Failure of bidders to completely familiarize themselves with the
conditions and requirements prior to submission of bid, shall in no way relieve the contractor of the
responsibility of performing in such a manner as to meet or exceed the intent of the specifications.
Time Limit to Commence and Complete Work
The successful bidder shall commence work within seven (7) days after the Notice to Proceed is given to him
by the City. Once the Notice to Proceed has been issued, the successful bidder shall complete all work within
30 calendar days.
For each day that any work remains uncompleted after the contract time specified above, the City will access
liquidated damages against the contractor at the rate of three hundred and fifty dollars ($350) for each and every
calendar day that the work remains uncompleted.
Guarantee of Work
The contractor shall assemble and duly guarantee all warranties as required by these specifications. He shall
assemble and deliver to the City all bonds, guarantees, releases, etc. required by these specifications before final
payment is made.
The contractor shall guarantee all work against defective workmanship and materials for a period of one (1)
year after acceptance of the project the City. The contractor at no cost shall make any equipment or work found
to be faulty during this period good to the City.
Proprietary Information
The Code of Virginia states: “Trade secrets or proprietary information submitted by a bidder, offeror, or
contractor in connection with a procurement transaction shall not be subject to public disclosure under the
Virginia Freedom of Information Act; however, the bidder, offeror, or contractor must invoke the protections of
this section prior to or upon submission of the data or other materials, and must identify the data or other
materials to be protected and state the reasons why protection is necessary.”
Minority Bidders
The City of Colonial Heights Purchasing Department encourages all businesses, including minority and women
owned business to respond to all invitations to Bid and Requests for Proposals.
City of Colonial Heights
4
Finance / Purchasing Department
City Hall - 201 James Avenue 2nd Foor – P.O. Box 3401
Colonial Heights, VA 23834-9001
Larry H. Melvin, Purchasing Agent
(804) 520-9333 MelvinL@colonialheightsva.gov
May 15, 2026,
INVITATION # 26-052902-7160
Availability of Funds
It is understood and agreed between the parties that the City of Colonial Heights shall be bound here under only
to the extent of the funds available or which may hereafter become available for the purpose of this agreement.
Choice of Law and Venue
Any disputes under a resulting contract, that cannot be resolved between the City of Colonial Heights and the
contractor, must be resolved in the Circuit Court of the City of Colonial Heights. Any resulting contract shall be
governed by the laws of the Commonwealth of Virginia. The contractor shall comply with all applicable
federal, state and local laws and regulations.
Bid guarantee (5% of total bid) - (Bid Bond Form Provided Must be Used)
Each proposal must be accompanied by a certified check or a bid bond equal to 5% of the bid amount. Such Bid
bond or check shall be submitted with the understanding that it shall guarantee that the bidder will not withdraw
his bid for a period of ninety (90) days after the scheduled closing time for receipt of bids, and that if his bid is
accepted, he will enter into an agreement with the owner in accordance with the Form of
Agreement as indicated herein. Any mistakes or error on the part of the bidder in preparing his bid confers no
right upon the bidder to withdraw his bid after the designated time in said Contract and give stipulated
Guarantee Bond within fifteen (15) days after written notification of award, the bidder in any particular hereof.
Bid Bonds will be returned to the unsuccessful bidders promptly after it is determined who the successful bidder
is and the award has been made.
Non-collusion Affidavit of Prime Bidder – (Form Provided Must be Used)
Each proposal must be accompanied by a properly executed and notarized copy of the Non-collusion Affidavit
of Prime Bidder.
Guarantee Bond – (Form Provided Must be Used)
If awarded the contract, the contractor shall furnish a performance bond and a labor and material payment bond
in the amount of 100% the total contract amount. (2 separate bonds). The performance bond and labor and
material payment bond shall be approved by the City Attorney.
In lieu of a bid, performance or payment bond, a bidder may furnish a certified check or cash escrow in the face
amount required for the bond. Upon approval of the City Attorney, a bidder may furnish a personal bond,
property bond or bank or saving and loan associations letter of credit on certain designated funds in the face
amount required. Approval shall be granted only upon the determination that the alternative form of surety
affords protection to the City equivalent to the corporate surety’s bond.
City of Colonial Heights
5
Finance / Purchasing Department
City Hall - 201 James Avenue 2nd Foor – P.O. Box 3401
Colonial Heights, VA 23834-9001
Larry H. Melvin, Purchasing Agent
(804) 520-9333 MelvinL@colonialheightsva.gov
May 15, 2026,
INVITATION # 26-052902-7160
The contractor may require, as part of the agreement between the subcontractor and the contractor, a payment
bond with surety thereon in the amount of 100% of the work sublet to the subcontractor. Each such bond shall
be constructed, regardless of language, as incorporating, within its provisions, the obligation to pay those
persons who furnish labor or material as aforesaid; provided however, that subcontracts between the Contractor
and the manufacture or a fabricator shall be exempt form the provision required a payment bond and provided
further that subcontracts for less than $10,000 are also exempt hereunder.
Other Contract Documents – (Forms Provided Must be Used)
The Hold Harmless Agreement and Non-collusion Affidavit of Subcontractors shall be submitted by the
successful bidder upon execution of the agreement. The Contractor’s Affidavit and Statement of Surety
Company shall be submitted by the contractor with the request for final payment.
Termination of Contract
It shall be the sole right of the City to terminate any contract upon written thirty (30) day notification to the
contractor.
Nondiscrimination Clause
In accordance with Section2.2-4311 of the Code of Virginia, every contract for goods or services over $10,000
shall include the following provisions:
The contractor will not discriminate against any employee or applicant for employment because of disability,
race, religion, sex or national origin except where religion, sex or national origin is a bona fide occupational
qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in
conspicuous places available to employees and applicants for employment, notices setting forth the provisions
of this nondiscrimination clause.
The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will
state that such contractor is an equal opportunity employer.
Notices, advertisements and solicitations placed in accordance with federal law, rules or regulation shall be
deemed sufficient for the purpose of meeting the requirements of this section.
The contractor shall include the provisions of the foregoing paragraphs 1, 2 and 3 in every subcontract or
purchase order over $10,000 so that the provision will be binding upon each subcontractor or vendor.
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