Owners Representation for Redevelopment ? Contractor Pool

Location:	Indiana
Posted:	Apr 20, 2026
Due:	Apr 29, 2026
Agency:	City of Indianapolis and Marion County
Type of Government:	State & Local
Category:	A - Research and development
Solicitation No:	RFQual-13DMD-2026-4
Publication URL:	To access bid details, please log in.

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City of Indianapolis and Marion County

Request for Qualifications

Estimated Release Date

March 23, 2026

Request for Qualifications

Reference Number

Request for Qualifications

Title

Agency

Agency Contact

RFQual-13DMD-2026-4

Owners Representation for Redevelopment – Contractor Pool

Department of Metropolitan Development

Jeff Eichelberger, Buyer

Tel: (317) 327-4976

Email: jeff.eichelberger@indy.gov

Fax: (317) 327 – 4493

Written Questions Due

Date: Wednesday, April 15, 2026 at 12:00 noon Eastern Time

by email to jeff.eichelberger@indy.gov or faxed to (317) 327

– 4493.

Request for Qualifications

Submittal Deadline Delivery

Due Date and Time (Eastern

Time)

Wednesday, April 22, 2026 at 12:00 noon Eastern Time

Delivery by email only to jeff.eichelberger@indy.gov

Electronic Submissions Only

Request for Qualifications Cover

City of Indianapolis Request for Qualifications

Department of Metropolitan Development

Owners Representation for Development – Contractor Pool

Questions pertaining to the Request for Qualifications (RFQUAL) documents may be directed to

Jeff Eichelberger, Buyer, in writing either by email to Jeff.Eichelberger@indy.gov or fax (317) 327-4493, no later than

April 15, 2026 by 12:00 Noon Eastern Time.

NOTE: Any related addenda to this RFQUAL, including written answers to questions, will be

posted on the Purchasing Division’s official website at www.indy.gov/purch under the appropriate

project heading. Addenda will NOT be sent directly to vendors. Vendors will be responsible for

periodically checking this website for any related addenda up to and including the due date.

Vendors should print out, sign, and return written acknowledgement(s) with their RFQUAL.

Failure to sign and return the addenda may cause a response to be determined as non-

responsive for review purposes.

The City of Indianapolis and Marion County by and through the Department of Metropolitan Development is

seeking Request for Qualifications (RFQUAL) submittals in regard to the contents herein. The City is looking for a

qualified consultant to provide owners representation services.

1. General Information

The Department of Metropolitan Development (DMD) is seeking owners’ representation services for DMD-led

redevelopment projects, The firm(s) will act as an extension of the City’s team, managing and supporting the

project through the stages of procurement, design, construction, and project close-out. The goal is to ensure

projects are delivered on time, within budget, and meet the goals of the city.

2. Background of Plan

The purpose of this Request for Qualifications (RFQUAL) is to establish a pool of on-call Contractors that can be

called on to assist with DMD-led redevelopment projects. It is the department’s intent to utilize one contractor per

project. DMD has several redevelopment projects underway and continuously acquires and is granted property

for redevelopment efforts.

3. Anticipated Scope of Work

I. Procurement Support

a. Assist with Project Delivery Method:

i. Ensure project delivery method and contractual arrangements aligns with the City’s goals

and objectives, providing expert advice and support throughout the process.

II. Design Management

a. Oversee Design and Development of Key Areas:

i. Supervise the design and development of redevelopment, ensuring delivery as per the

agreement by the Developer and maintaining design quality.

b. Review Construction Documents:

i. Review and ensure the construction documents align with the City’s needs and priorities.

c. Establish Communication Protocol:

i. Develop a clear communication protocol among all project stakeholders (Contractor,

Architect, Engineers, Operator, and City).

d. Meeting Coordination and Attendance:

i. Schedule and attend meetings as the City’s Owner’s Representative, ensuring clear

Department of Metropolitan Development – Owner Representation for Redevelopment – Contractor Pool

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documentation and action items.

e. Document Management:

i. Ensure all project documents and meeting notes are accessible to the City team via a

shared system for transparency.

f. Budget and Schedule Monitoring:

i. Monitor and review the project’s budget and design schedule, making adjustments as

necessary to keep the project on track.

g. Value Engineering Support:

i. Assist in the value engineering process, providing cost-effective recommendations while

maintaining project quality.

h. Scope Gap Identification:

i. Proactively identify and address any scope gaps or additional services required to meet the

City’s objectives.

i. Submittal and Approval Assistance:

i. Assist in the submittal and approval processes with local authorities, utility companies, and

other necessary entities to ensure compliance and project progress.

j. Procurement and Delivery Method Guidance:

i. Advise the City on procurement strategies, project delivery methods, and other related

matters to optimize project success.

k. Ensure Compliance with all agreements and regulations:

i. Ensure that the terms outlined in contractual agreements are met at all stages of the

project.

III. Construction Oversight

a. Monitor Budget and Schedule:

i. Continuously review and monitor the construction budget and schedule, ensuring the

project adheres to both.

b. Site Visits for Quality Control:

i. Conduct regular site visits to verify construction is proceeding according to the project’s

standards and quality control procedures.

c. Ensure Compliance with Agreement:

i. Ensure all activities during the construction phase are aligned with the project delivery

method and contractual agreements.

d. Confirm Insurance and Bonding:

i. Verify that the selected contractor maintains required insurance and bonding as specified.

e. Pre-Construction Meeting Documentation:

i. Lead and document pre-construction meetings, establishing a system for document

submittals, critical construction milestones, and procedures.

f. Schedule Milestone Reporting:

i. Monitor, track, and report on project schedule adherence, flagging any delays or issues

promptly.

g. Site Supervision Meetings:

i. Attend meetings with the contractor's site superintendent to discuss progress, resolve

issues, and review change requests.

IV. Close-Out Support

a. Punch List Walk-Through:

i. Attend and assist with the punch list walk-through and final inspection to ensure all

remaining work is completed.

b. Review of O&M Manuals and Project Information:

i. Review all project documentation, including operations and maintenance manuals, to

ensure the City is ready to take ownership and maintain the facility (if applicable).

4. Submission Requirements

All submittals must include the following:

Department of Metropolitan Development – Owner Representation for Redevelopment – Contractor Pool

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4.1. Cover Letter

Organization name, contact name, address, phone number, and email address.

4.2. Qualifications Criteria

 General Information



Description of the organization & team.



Organizational chart with names and titles.



Special certificates and /or licenses.

 Team Experience and Qualifications

 A minimum of 7 years of direct experience in architecture, engineering, construction

management, or real estate development required.

 Proven track record with similar projects (e.g., mixed-use towers, urban infill,

rehabilitation) and familiarity with constrained site logistics.

 Proven track record of completed projects within budget and on-schedule, including

the identification and mitigation of construction risks before they become cost

overruns.

 Expertise with local building codes, zoning ordinances, environmental laws, and

infrastructure.

 Strong interpersonal skills to manage relationships with city officials, community

stakeholders, and project team members.

4.3. Relevant Organizational Experience

 Provide a description of the organization’s experience with owners representation services and

construction management.

 Document the organization’s capacity and intent to proceed without delay if selected for this work.

 Provide a detailed description of the Organization’s ability to implement the Anticipated Scope of

Work as detailed in Section 3.

 An outline of qualifications and experience in performing similar services for each service your

firm wishes to provide. List any educational degrees, active licenses/certifications and relative

work experience. NOTE: A statement of interest is not required for each service.

 Three (3) business references; preference will be given to references where similarly requested

services were performed. Do not include references that are currently employed by City.

References should be formatted as follows:

 Name:

 Title:

 Address:

 Phone Number:

 Email Address:

 Brief description of the services performed:

 If applicable, please provide a list of lawsuits that your company has been a party to as related to

the types of services provided in this RFQUAL. For each lawsuit, please provide a brief

description of the facts at issue as well as the resulting outcome.

4.4. MBE/WBE/VBE/DOBE (“XBE”) participation form or waiver

It is the policy of the City that Minority Business Enterprises (MBEs), Women Business Enterprises

(WBEs), Veteran Business Enterprises (VBEs), and Disability-Owned Business Enterprises (DOBEs)

shall have the maximum feasible opportunity to participate in the performance of

Department of Metropolitan Development – Owner Representation for Redevelopment – Contractor Pool

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contracts. Consequently, the City, through Article IV, Section 202-401 of the revised municipal code &

The Consolidated City of Indianapolis and Marion County MBE/WBE/VBE/DOBE Business Utilization

Plan in Indianapolis, has established MBE participation goals of 15%, WBE participation goals of 8%,

VBE participation goals of 3%, and DOBE participation goals of 1% for its dollars spent on public

works, goods, and services.

In order to help accomplish this goal, the City is requesting that you include with your submittal

information regarding your status as an MBE, WBE, VBE, or DOBE. Additionally, please include

contact information for any MBE, WBE, VBE, or DOBE owned Vendors directly participating in your

business operations. The City also requests contact information for any MBE, WBE, VBE, or DOBE

sub-contractors that you might use in the course of doing business with the City. Some examples of

this kind of service include, but are not limited to: office suppliers, courier services, shipping services,

etc. These services can occur at the local, state, or national level. Please include an estimated

percentage or dollar amount that you anticipate using.

Be advised that the information provided on MBE/WBE/VBE/DOBE participation will be included as

part of the review process. Accordingly, it is imperative that you do everything possible to obtain the

information above and supply it as part of the submittal.

In order to be recognized by the City of Indianapolis/Marion County as an MBE/WBE/VBE/DOBE

participant, your company must be certified with the Office of Minority &Women Business Development

(OMWBD). The City will recognize only City of Indianapolis certified firms regardless of any other state

or national affiliation.

If you should need assistance in obtaining information or certification for possible participation in a

contract, please contact the OMWBD on the Internet at www.indy.gov/omwbd or by phone at (317)

327-5262.

Respondents can view a list of City OMWBD approved MBE/WBE/VBE/DOBE vendors by going to this

web page: https://www.indy.gov/activity/find-omwbd-contractor and selecting the appropriate monthly

“Vendor Listing” spreadsheet.

5. Compensation / Cost

Since this is a Request for Qualifications only, any Vendor submission of compensation / costs will cause

your submittal to be rejected. After the City selects a short list of candidates, negotiations will begin with

qualified Vendors and the City will encourage, only at that time, innovative responses regarding compensation

/ costs for representing the City in providing consulting services.

6. Submission Instructions

Please provide one (1) electronic submission of the response to this Request for Qualification.

Submissions must be received before 12:00 Noon Eastern Time on April 22, 2026. Late submissions

will not be accepted or considered.

Please send your submittal via email to Jeff Eichelberger at Jeff.Eichelberger@indy.gov on or before April 22,

2026 at 12:00 Noon Eastern Time. Subject must read Owners Representation for Development – Contractor

Pool – RFQual-13DMD-2026-4.

Submissions must be signed by a representative of the respondent organization authorized to submit and

establish fees on behalf of the respondent organization and bind the respondent organization to the terms and

conditions of this RFQUAL.

Department of Metropolitan Development – Owner Representation for Redevelopment – Contractor Pool

Final – March 2026 – RFQual-13DMD-2026-4

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Owners Representation for Redevelopment ? Contractor Pool

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