USG Unified ERP Project: Workday SaaS Implementation Services

Purpose of Procurement
Pursuant to the State Purchasing Act (Official Code of Georgia Annotated 50-5-50 et seq.), this electronic Request for Proposals (eRFP) is being issued to establish a contract with a qualified supplier who will provide USG Unified ERP Project: Workday SaaS Implementation Services to the Board of Regents of the University System of Georgia (the State Entity) as further described in this eRFP.
The USG Unified Enterprise Resource Planning Project, also referred to as the Unified ERP Project, seeks to replace current legacy institutional applications for Human Resources, Financials, and Student Information with a modern software as a service (SaaS) model. The USG seeks to implement a single-tenant, multi-institution ERP platform across the entire University System that will enable standardization and optimization of business processes, increase operating efficiencies, advance data-driven decision making, and improve student outcomes across the system, positioning USG for continued excellence in higher education for decades to come. In October 2024, USG selected Workday as its SaaS software platform.

The scope of this eRFP does not include implementation services for a student information system and may optionally include implementation of a budget development system.

The University System of Georgia (USG) is seeking proposals from experienced firms capable of providing comprehensive implementation services for Workday Financial Management and Human Capital Management as part of our Unified ERP solution. Firms should submit a portfolio of services in the requested format, including a fixed fee cost that accounts for all travel and additional expenses. This contract will also be available for use by all USG institutions for consulting, integration, or related services as part of the broader Unified ERP initiative.
Qualified firms must demonstrate experience in implementing large-scale ERP systems for similarly complex organizations, such as USG, the sixth-largest public university system in the U.S., which encompasses the Board of Regents, 26 institutions, Georgia Public Library Services, Georgia Archives, Public Records