MILLING AND RESURFACING

DD00530 EDGECOMBE COUNTY
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
HIGHWAY DIVISION 4
PROPOSAL
DATE AND TIME OF BID OPENING: September 22, 2026 AT 2:00 PM
CONTRACT ID: DD00530
WBS ELEMENT NO.: 2027CPT.04.12.10331, 2027CPT.04.12.20331
FEDERAL AID NO.: STATE FUNDED
COUNTY: EDGECOMBE COUNTY
TIP NO.: NONE
MILES: 23.18
ROUTE NO.: VARIOUS
LOCATION: 2 PRIMARY ROUTES AND 7 SECTIONS OF SECONDARY
ROUTES
TYPE OF WORK: MILLING AND RESURFACING
NOTICE:
ALL BIDDERS SHALL COMPLY WITH ALL APPLICABLE LAWS REGULATING THE PRACTICE OF
GENERAL CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE GENERAL STATUTES OF
NORTH CAROLINA WHICH REQUIRES THE BIDDER TO BE LICENSED BY THE N.C. LICENSING
BOARD FOR CONTRACTORS WHEN BIDDING ON ANY NON-FEDERAL AID PROJECT WHERE THE
BID IS $40,000 OR MORE, EXCEPT FOR CERTAIN SPECIALTY WORK AS DETERMINED BY THE
LICENSING BOARD. BIDDERS SHALL ALSO COMPLY WITH ALL OTHER APPLICABLE LAWS
REGULATING THE PRACTICES OF ELECTRICAL, PLUMBING, HEATING AND AIR
CONDITIONING AND REFRIGERATION CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE
GENERAL STATUTES OF NORTH CAROLINA. NOTWITHSTANDING THESE LIMITATIONS ON
BIDDING, THE BIDDER WHO IS AWARDED ANY FEDERAL - AID FUNDED PROJECT SHALL
COMPLY WITH CHAPTER 87 OF THE GENERAL STATUTES OF NORTH CAROLINA FOR
LICENSING REQUIREMENTS WITHIN 60 CALENDAR DAYS OF BID OPENING.
THIS IS A ROADWAY PROJECT. BID BOND IS REQUIRED .
NAME OF BIDDER
ADDRESS OF BIDDER

DD00530 EDGECOMBE COUNTY
PROPOSAL FOR THE CONSTRUCTION OF
CONTRACT No. DD00530 IN EDGECOMBE COUNTY, NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION,
WILSON, NORTH CAROLINA
The Bidder has carefully examined the location of the proposed work to be known as Contract No. DD00530; has
carefully examined the plans and specifications, which are acknowledged to be part of the proposal, the special
provisions, the proposal, the form of contract, and the forms of contract payment bond and contract performance bond;
and thoroughly understands the stipulations, requirements and provisions. The undersigned bidder agrees to bound
upon his execution of the bid and subsequent award to him by the Department of Transportation in accordance with
this proposal to provide the necessary contract payment bond and contract performance bond within fourteen days
after the written notice of award is received by him. The undersigned Bidder further agrees to provide all necessary
machinery, tools, labor, and other means of construction; and to do all the work and to furnish all materials, except as
otherwise noted, necessary to perform and complete the said contract in accordance with the 2024 Standard
Specifications for Roads and Structures by the dates(s) specified in the Project Special Provisions and in accordance
with the requirements of the Engineer, and at the unit or lump sum prices, as the case may be, for the various items
given on the sheets contained herein.
The Bidder shall provide and furnish all the materials, machinery, implements, appliances and tools, and perform the
work and required labor to construct and complete Contract No. DD00530 in Edgecombe County, for the unit or
lump sum prices, as the case may be, bid by the Bidder in his bid and according to the proposal, plans, and
specifications prepared by said Department, which proposal, plans, and specifications show the details covering this
project, and hereby become a part of this contract.
The published volume entitled North Carolina Department of Transportation, Raleigh, Standard Specifications for
Roads and Structures, January 2024 with all amendments and supplements thereto, is by reference incorporated into
and made a part of this contract; that, except as herein modified, all the construction and work included in this contract
is to be done in accordance with the specifications contained in said volume, and amendments and supplements thereto,
under the direction of the Engineer.
If the proposal is accepted and the award is made, the contract is valid only when signed either by the Contract Officer
or such other person as may be designated by the Secretary to sign for the Department of Transportation. The
conditions and provisions herein cannot be changed except over the signature of the said Contract Officer or Division
Engineer.
The quantities shown in the itemized proposal for the project are considered to be approximate only and are given as
the basis for comparison of bids. The Department of Transportation may increase or decrease the quantity of any item
or portion of the work as may be deemed necessary or expedient.
An increase or decrease in the quantity of an item will not be regarded as sufficient ground for an increase or decrease
in the unit prices, nor in the time allowed for the completion of the work, except as provided for the contract.
Accompanying this bid is a bid bond secured by a corporate surety, or certified check payable to the order of the
Department of Transportation, for five percent of the total bid price, which deposit is to be forfeited as liquidated
damages in case this bid is accepted and the Bidder shall fail to provide the required payment and performance bonds
with the Department of Transportation, under the condition of this proposal, within 14 calendar days after the written
notice of award is received by him, as provided in the Standard Specifications; otherwise said deposit will be returned
to the Bidder.

DD00530 EDGECOMBE COUNTY
TABLE OF CONTENTS
COVER SHEET
PROPOSAL SHEET
PROJECT SPECIAL PROVISIONS
BOND REQUIREMENTS: ........................................................................................................ G-1
CONTRACT TIME AND LIQUIDATED DAMAGES: ........................................................... G-1
INTERMEDIATE CONTRACT TIME NUMBER 1 AND LIQUIDATED DAMAGES: ....... G-1
INTERMEDIATE CONTRACT TIME NUMBER 2 AND LIQUIDATED DAMAGES: ....... G-2
PROSECUTION OF WORK:..................................................................................................... G-3
RIGHT OF ENTRY TO CSX TRANSPORTATION RIGHT-OF-WAY ................................. G-3
NO MAJOR CONTRACT ITEMS:............................................................................................ G-6
NO SPECIALTY ITEMS: .......................................................................................................... G-6
FUEL PRICE ADJUSTMENT: .................................................................................................. G-6
MINORITY BUSINESS ENTERPRISE AND WOMEN BUSINESS ENTERPRISE
(DIVISIONS): ............................................................................................................................. G-7
RESTRICTIONS ON ITS EQUIPMENT AND SERVICES: .................................................. G-22
USE OF UNMANNED AIRCRAFT SYSTEM (UAS): .......................................................... G-23
EQUIPMENT IDLING GUIDELINES: ................................................................................... G-23
ELECTRONIC BIDDING: ....................................................................................................... G-24
OUTSOURCING OUTSIDE THE USA: ................................................................................. G-24
ROADWAY .................................................................................................................................R-1
HOT SPRAY,SUMMARY OF QUANTITIES,TYPICAL SECTIONS, DETAILS, MAPS ...R-25
UNIT PROJECT SPECIAL PROVISIONS
TRAFFIC CONTROL .............................................................................................................. TC-1
STANDARD SPECIAL PROVISIONS
AVAILABILITY OF FUNDS - TERMINATION OF CONTRACTS ..................................SSP-1
ERRATA..................................................................................................................................SSP-2
PLANT AND PEST QUARANTINES ...................................................................................SSP-5
MINIMUM WAGES ...............................................................................................................SSP-6
TITLE VI AND NONDISCRIMINATION: ...........................................................................SSP-7
ON-THE-JOB TRAINING ....................................................................................................SSP-16
PROPOSAL ITEM SHEETS AND DOT SIGNATURE SHEET

DD00530 EDGECOMBE COUNTY
INSTRUCTIONS TO BIDDERS
PLEASE READ ALL INSTRUCTIONS CAREFULLY
BEFORE PREPARING AND SUBMITTING YOUR BID.
All bids shall be prepared and submitted in accordance with the following requirements.
Failure to comply with any requirement may cause the bid to be considered irregular and
may be grounds for rejection of the bid.
For preparing and submitting the bid electronically, refer to Subarticle 102-8(B) of the Standard
Specifications.
Bidders that bid electronically on Raleigh Central-Let projects will need a separate request to bid
from the approved electronic bidding website for Division Contracts.
ELECTRONIC ON-LINE BID:
1. Plans and the proposal can be found on the Connect NCDOT website.
2. In accordance with Subarticle 102-8(B)(1) of the Standard Specifications, obtain an account
and valid Digital Signature to bid with Bid Express (bidx.com)
3. In accordance with Subarticle 102-8(B)(3) of the Standard Specifications, if bid bond is
required and bid deposit is not chosen register bond with Surety2000 or Tinubu and submit
with the online bid.
4. In accordance with Article 102-3 of the Standard Specifications, registration on the Interested
Parties List is required unless SP1 G02 Interested Parties List Not Required provision is
included in the proposal.
5. Prepare and submit a bid electronically using the approved electronic bidding provider website.
6. Electronic bidding website necessary for electronic bidding can be found on the Bid Express
website following the directions at: https://connect.ncdot.gov/letting/Pages/Electronic-
Bidding.aspx.
7. Questions should be emailed 7 calendar days prior to the bid opening to Vickie P. Gardner at
vpgardner@ncdot.gov. Contact with any other NCDOT personnel concerning this project is
strictly prohibited, unless otherwise noted, and may result in bids being considered non-
responsive.

DD00530 G-1 EDGECOMBE COUNTY
PROJECT SPECIAL PROVISIONS
GENERAL
BOND REQUIREMENTS:
(6-1-16)(Rev.1-16-24) 102-8, 102-10 SPD 01-420A
A Bid Bond is required in accordance with Article 102-10 of the Standard Specifications for Roads
and Structures.
Contract Payment and Performance Bonds are required in accordance with Article 103-7 of the
Standard Specifications.
CONTRACT TIME AND LIQUIDATED DAMAGES:
(7-1-95) (Rev. 12-18-07) 108 SP1 G10 A
The date of availability for this contract is October 22, 2026.
The completion date for this contract is April 21, 2028.
Except where otherwise provided by the contract, observation periods required by the contract will
not be a part of the work to be completed by the completion date and/or intermediate contract times
stated in the contract. The acceptable completion of the observation periods that extend beyond
the final completion date shall be a part of the work covered by the performance and payment
bonds.
The liquidated damages for this contract are One Thousand Six Hundred Dollars ($1,600.00)
per calendar day.
INTERMEDIATE CONTRACT TIME NUMBER 1 AND LIQUIDATED DAMAGES:
(6-18-13) 108
Except for final/long life pavement markings, the Contractor will be required to complete all work
included in this contract and shall place and maintain traffic on same.
The date of availability for this intermediate contract time is October 5, 2026.
The completion date for this intermediate contract time is May 17, 2028.
The liquidated damages are One Thousand Six Hundred Dollars ($1,600.00) per calendar day.

DD00530 G-2 EDGECOMBE COUNTY
INTERMEDIATE CONTRACT TIME NUMBER 2 AND LIQUIDATED DAMAGES:
(2-20-07) 108 SP1 G14 A
The Contractor shall complete the required work of installing, maintaining, and removing the
traffic control devices for lane closures and restoring traffic to the existing traffic pattern. The
Contractor shall not close or narrow a lane of traffic on ALL MAPS during the following time
restrictions:
DAY AND TIME RESTRICTIONS
MONDAY THRU SUNDAY
9:00 PM TO 6:00 AM
In addition, the Contractor shall not close or narrow a lane of traffic on ALL MAPS, detain and/or
alter the traffic flow on or during holidays, holiday weekends, special events, or any other time
when traffic is unusually heavy, including the following schedules:
HOLIDAY AND HOLIDAY WEEKEND LANE CLOSURE RESTRICTIONS
1. For unexpected occurrence that creates unusually high traffic volumes, as directed by the
Engineer.
2. For New Year's Day, between the hours of 6:00am December 31st and 7:00pm
January 2nd. If New Year's Day is on a Friday, Saturday, Sunday or Monday, then until
7:00pm the following Tuesday.
3. For Easter, between the hours of 6:00am Thursday and 7:00pm Monday.
4. For Memorial Day, between the hours of 6:00am Friday and 7:00pm Tuesday.
5. For Independence Day, between the hours of 6:00am the day before Independence Day
and 7:00pm the day after Independence Day.
If Independence Day is on a Friday, Saturday, Sunday or Monday, then between the hours
of 6:00am the Thursday before Independence Day and 7:00pm the Tuesday after
Independence Day.
6. For Labor Day, between the hours of 6:00am Friday and 7:00pm Tuesday.
7. For Thanksgiving Day, between the hours of 6:00am Tuesday and 7:00pm Monday.
8. For Christmas, between the hours of 6:00am the Friday before the week of Christmas Day
and 7:00pm the following Tuesday after the week of Christmas Day.

DD00530 G-3 EDGECOMBE COUNTY
Holidays and holiday weekends shall include New Year's, Easter, Memorial Day, Independence
Day, Labor Day, Thanksgiving, and Christmas. The Contractor shall schedule his work so that
lane closures will not be required during these periods, unless otherwise directed by the Engineer.
The time of availability for this intermediate contract work shall be the time the Contractor begins
to install all traffic control devices for lane closures according to the time restrictions listed herein.
The completion time for this intermediate contract work shall be the time the Contractor is required
to complete the removal of all traffic control devices for lane closures according to the time
restrictions stated above and place traffic in the existing traffic pattern.
The liquidated damages are One Thousand Dollars ($1,000.00) per hour.
PROSECUTION OF WORK:
(7-1-95) (Rev. 8-21-12) 108 SP1 G15R
The Contractor will be required to prosecute the work in a continuous and uninterrupted manner
from the time he begins the work until completion and final acceptance of the project. The
Contractor will not be permitted to suspend his operations except for reasons beyond his control
or except where the Engineer has authorized a suspension of the Contractor's operations in writing.
In the event that the Contractor's operations are suspended in violation of the above provisions, the
sum of $500.00 will be charged the Contractor for each and every calendar day that such
suspension takes place. The said amount is hereby agreed upon as liquidated damages due to extra
engineering and maintenance costs and due to increased public hazard resulting from a suspension
of the work. Liquidated damages chargeable due to suspension of the work will be additional to
any liquidated damages that may become chargeable due to failure to complete the work on time.
RIGHT OF ENTRY TO CSX TRANSPORTATION RIGHT-OF-WAY:
The contractor shall contact the NCDOT Rail Division to begin the Right of Entry (ROE)
process. The ROE requirements shall include, but are not limited to, providing necessary
insurance, dates work will be performed and any applicable fees. The contractor shall obtain this
ROE agreement from CSXT prior to performing any construction activities within the Railroad
Right of Way.
The contractor shall allow at least 120 days for the approval of the Right of Entry.
For assistance, contact the Resident Engineer or the Surfaces and Encroachment manager with
the Rail Division of NCDOT at mmclamb@ncdot.gov.
All costs associated with satisfying CSX requirements and obtaining the ROE agreement,
including, but not limited to, ROE fees and insurance shall be included in the price bid for the
pay items associated with the work inside the railroad right of way. No separate measurement or
payment will be made for these costs.
Once work begins within the Railroad Right-of-Way, complete all operations in the Railroad
Right of Way in a continuous manner in order to minimize CSXT flagging resources.

DD00530 G-4 EDGECOMBE COUNTY
CSXT Insurance Requirements
I. Insurance Policies:
Agency and Contractor, if and to the extent that either is performing work on or about
CSXT's property, shall procure and maintain the following insurance policies:
1. Commercial General Liability coverage at their sole cost and expense with limits of
not less than $5,000,000 in combined single limits for bodily injury and/or property
damage per occurrence, and such policies shall name CSXT as an additional named
insured. The policy shall include endorsement ISO CG 24 17 evidencing that
coverage is provided for work within 50 feet of a railroad. If such endorsement is not
included, railroad protective liability insurance must be provided as described in item
4 below.
2. Statutory Worker's Compensation and Employers Liability Insurance with limits of
not less than $1,000,000.00, which insurance must contain a waiver of subrogation
against CSXT and its affiliates (if permitted by state law).
3. Commercial automobile liability insurance with limits of not less than $1,000,000.00
combined single limit for bodily injury and/or property damage per occurrence, and
such policies shall name CSXT as an additional named insured. The policy shall
include endorsement ISO CA 20 70 evidencing that coverage is provided for work
within 50 feet of a railroad. If such endorsement is not included, railroad protective
liability insurance must be provided as described in item 4 below.
4. Railroad protective liability insurance with limits of not less than $5,000,000.00
combined single limit for bodily injury and/or property damage per occurrence and
an aggregate annual limit of $10,000,000.00, which insurance shall satisfy the
following additional requirements:
a. The Railroad Protective Insurance Policy must be on the ISO/RIMA Form of
Railroad Protective Insurance - Insurance Services Office (ISO) Form CG 00
35.
b. CSX Transportation must be the named insured on the Railroad Protective
Insurance Policy.
c. Name and Address of Contractor and Agency must appear on the Declarations
page.
d. Description of operations must appear on the Declarations page and must match
the Project description.
e. Authorized endorsements must include the Pollution Exclusion Amendment -
CG 28 31, unless using form CG 00 35 version 96 and later.

DD00530 G-5 EDGECOMBE COUNTY
f. Authorized endorsements may include:
(i). Broad Form Nuclear Exclusion - IL 00 21
(ii) 30-day Advance Notice of Non-renewal or cancellation
(iii) Required State Cancellation Endorsement
(iv) Quick Reference or Index - CL/IL 240
g. Authorized endorsements may not include:
(i) A Pollution Exclusion Endorsement except CG 28 31
(ii) A Punitive or Exemplary Damages Exclusion
(iii) A "Common Policy Conditions" Endorsement
(iv) Any endorsement that is not named in Section 4 (e) or (f) above.
(v) Policies that contain any type of deductible
5. All insurance companies must be A. M. Best rated A- and Class VII or better.
6. The CSX OP number or CSX contract number, as applicable, must appear on each
Declarations page and/or certificates of insurance.
7. Such additional or different insurance as CSXT may require.
II. Additional Terms
1. Contractor must submit the original Railroad Protective Liability policy,
Certificates of Insurance and all notices and correspondence regarding the
insurance policies to:
Insurance Department
CSX Transportation,
Inc. 500 Water Street, C-
907 Jacksonville, FL
32202
OR
insurancedocuments@csx.com and mmclamb@ncdot.gov
2. Neither Agency nor Contractor may begin work on the Project until it has received
CSXT's written approval of the required insurance.

DD00530 G-6 EDGECOMBE COUNTY
NO MAJOR CONTRACT ITEMS:
(2-19-02) (Rev. 8-21-07) 104 SP1 G31
None of the items included in this contract will be major items.
NO SPECIALTY ITEMS:
(7-1-95)(Rev. 1-16-24) 108-6 SP1 G34
None of the items included in this contract will be specialty items (see Article 108-6 of the
Standard Specifications).
FUEL PRICE ADJUSTMENT:
(11-15-05)(Rev. 1-16-24) 109-8 SP1 G43
Page 1-82, Article 109-8, FUEL PRICE ADJUSTMENTS, add the following:
The base index price for DIESEL #2 FUEL is $4.3487 per gallon. Where any of the following are
included as pay items in the contract, they will be eligible for fuel price adjustment.
The pay items and the fuel factor used in calculating adjustments to be made will be as follows:
Description Units Fuel Usage
Factor Diesel
Unclassified Excavation Gal/CY 0.29
Borrow Excavation Gal/CY 0.29
Class IV Subgrade Stabilization Gal/Ton 0.55
Aggregate Base Course Gal/Ton 0.55
Sub-Ballast Gal/Ton 0.55
Erosion Control Stone Gal/Ton 0.55
Rip Rap, Class _____ Gal/Ton 0.55
Asphalt Concrete Base Course, Type ____ Gal/Ton 0.90 or 2.90
Asphalt Concrete Intermediate Course, Type ____ Gal/Ton 0.90 or 2.90
Asphalt Concrete Surface Course, Type ____ Gal/Ton 0.90 or 2.90
Open-Graded Asphalt Friction Course Gal/Ton 0.90 or 2.90
Permeable Asphalt Drainage Course, Type ____ Gal/Ton 0.90 or 2.90
Sand Asphalt Surface Course, Type ____ Gal/Ton 0.90 or 2.90
Ultra-thin Bonded Wearing Course Gal/Ton 0.90 or 2.90
Aggregate for Cement Treated Base Course Gal/Ton 0.55
Portland Cement for Cement Treated Base Course Gal/Ton 0.55
> 11" Portland Cement Concrete Pavement Gal/SY 0.327
Concrete Shoulders Adjacent to > 11" Pavement Gal/SY 0.327
9" to 11" Portland Cement Concrete Pavement Gal/SY 0.272
Concrete Shoulders Adjacent to 9" to 11" Pavement Gal/SY 0.272
< 9" Portland Cement Concrete Pavement Gal/SY 0.245
Concrete Shoulders Adjacent to < 9" Pavement Gal/SY 0.245
For the asphalt items noted in the chart as eligible for fuel adjustments, the bidder may include
the Fuel Usage Factor Adjustment Form with their bid submission if they elect to use the fuel
usage factor. The Fuel Usage Factor Adjustment Form is found at the following link: