01/23/2026 ? Request for Proposals (“RFP”) No. RE 2026-007 NATIVE HAWAIIAN DATA BOOK WEBSITE REDESIGN
| Location: | Hawaii |
|---|---|
| Posted: | Feb 5, 2026 |
| Due: | Feb 24, 2026 |
| Agency: | Office of Hawaiian Affairs |
| Type of Government: | State & Local |
| Category: |
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| Publication URL: | To access bid details, please log in. |
01/23/2026 – Request for Proposals (“RFP”) No. RE 2026-007 NATIVE HAWAIIAN DATA BOOK WEBSITE REDESIGN Notice is hereby given that pursuant to Chapter 103D, Hawaiʻi Revised Statutes, as amended, (hereinafter “HRS”), the Office of Hawaiian Affairs (hereinafter “OHA”) will be accepting proposals from qualified firms that can provide website redesign services for the OHA’s Native Hawaiian Data Book. This RFP may be downloaded from either the State Procurement Office (hereinafter “SPO”) website at https://hiepro.ehawaii.gov/ or the OHA website at https://www.oha.org/solicitations/ beginning Friday, January 23, 2026. Proposals shall be submitted no later than 2:00 p.m. Hawaiʻi Standard Time (hereinafter “HST”), Tuesday, February 24, 2026. Proposals shall be submitted electronically through the HIePRO website only. The OHA reserves the right to reject any and all proposals and to accept any proposal in whole or in part when in the best interest of the OHA and the State. Questions relating to this solicitation shall be communicated through HIePRO. Procurement Timeline
| Activity | Scheduled Dates |
| Release of Request for Proposals | Friday, January 23, 2026 |
| Due Date to Submit Questions in HIePRO | Friday, January 30, 2026, 2:00 p.m. HST |
| OHA’s Response to Questions Posted in HIePRO | Friday, February 6, 2026, 4:00 p.m. HST Monday, February 9, 2026, 4:00 p.m. HST |
| Proposals Due in HIePRO | Tuesday, February 24, 2026, 2:00 p.m. HST |
| Proposal Evaluations | Wednesday, February 25, 2026 – Wednesday March 11, 2026 |
| Offerors’ Presentation/Discussion (if necessary) | TBD |
| Best and Final Offer (if necessary) | TBD |
| Notice of Award | March 2026 |
| Contract Start Date | April 2026 |
The OHA reserves the right to amend or revise the timeline without prior written notice when it is in the best interest of the OHA. The timeline represents the OHA’s best estimate of the schedule that will be followed. All times indicated are HST. If a component of this schedule is delayed, the rest of the schedule may be shifted accordingly. RFP RE 2026-007 Native Hawaiian Data Book Website Redesign Attachment 1 PROPOSAL SUBMITTAL CHECKLIST Attachment 2 SAMPLE COVER LETTER Attachment 3 WAGE CERTIFICATE Attachment 4 OFFER FORM OF1 OF2 Attachment 5 OHA GENERAL TERMS AND CONDITIONS Attachment 6 2025-2026 HAWAII STATE HOLIDAYS Addendum 1 Timeline Revision
Attachment Preview
State of Hawai‘i
REQUEST FOR PROPOSALS
RFP NO. RE 2026-007
NATIVE HAWAIIAN DATA BOOK WEBSITE REDESIGN
ISSUE DATE: Friday, January 23, 2026
DUE DATE: Tuesday, February 24, 2026, 2:00 p.m. HST
(Or such later date as may be established by the Office of Hawaiian Affairs by an
Addendum to this RFP)
ELECTRONIC SUBMISSION TO THE HAWAI‘I EPROCUREMENT SYSTEM
(HIePRO) ONLY.
Office of Hawaiian Affairs
560 North Nimitz Highway, Suite 200
Honolulu, Hawaiʻi 96817
Notice to Offerors
(Chapter 103D, Hawai‘i Revised Statutes)
REQUEST FOR PROPOSAL (“hereinafter “RFP”) No. RE 2026-007
Notice is hereby given that pursuant to Chapter 103D, Hawaiʻi Revised Statutes, as
amended, (hereinafter “HRS”), the Office of Hawaiian Affairs (hereinafter “OHA”) will be
accepting proposals from qualified firms that can provide website redesign services for the
OHA’s Native Hawaiian Data Book.
This RFP may be downloaded from either the State Procurement Office (hereinafter
“SPO”) website at https://hiepro.ehawaii.gov/ or the OHA website at
https://www.oha.org/solicitations/ beginning Friday, January 23, 2026.
Proposals shall be submitted no later than 2:00 p.m. Hawaiʻi Standard Time (hereinafter
“HST”), Tuesday, February 24, 2026. Proposals shall be submitted electronically through the
HIePRO website only.
The OHA reserves the right to reject any and all proposals and to accept any proposal in whole
or in part when in the best interest of the OHA and the State. Questions relating to this
solicitation shall be communicated through HIePRO.
OFFICE OF HAWAIIAN AFFAIRS
Kaialiʻi Kahele
Chairperson, Board of Trustees
Chief Procurement Officer, Head of Purchasing Agency
Table of Contents
Section 1 – Administrative Overview .......................................................................................... 1
Section 2 – Scope of Services...................................................................................................... 12
Section 3 – Proposal Format and Instructions ......................................................................... 27
Section 4 – Proposal Evaluation & Award ............................................................................... 33
Section 5 – Attachments ............................................................................................................. 38
Attachment 1 – Proposal Submittal Checklist
Attachment 2 – Sample Cover Letter
Attachment 3 – Wage Certificate
Attachment 4 – Offer Form OF-1 and OF-2
Attachment 5 – OHA General Terms and Conditions
Attachment 6 – 2025-2026 Hawaiʻi State Holidays
Section 1 – Administrative Overview
I. Authority
In 1978, the Article XII of the State of Hawai‘i Constitutional Convention established the
Office of Hawaiian Affairs (hereinafter “OHA”) to address the historical injustices and
challenges arising out of those circumstances. Chapter 10 of the Hawaiʻi Revised
Statutes, as amended, outlines the OHA’s duties and purposes, including promoting and
protecting the rights of Native Hawaiians.
The OHA is a semi-autonomous public agency of the State of Hawai‘i, with the legal
mandate of bettering the conditions of Native Hawaiians. The OHA’s mission is “To
mālama (protect) Hawaiʻi’s people and environmental resources and the OHA’s assets
toward ensuring the perpetuation of the culture, the enhancement of lifestyle, and the
protection of entitlements of Native Hawaiians while enabling the building of a strong
and healthy Hawaiian people and nation, recognized nationally and internationally.”
The OHA seeks to competitively procure and engage a qualified firm to provide website
upgrade and redesign services for the OHA’s Native Hawaiian Data Book.
A determination has been made that the OHA is unable to secure these services through a
low bid process. Factors included in the determination are: 1) price is not the primary
consideration in determining an award; 2) the resulting contract may need to be other
than a fixed price type; 3) the specifications for the services cannot be sufficiently
described through low bid process; 4) oral or written discussion need to be conducted
with Offerors concerning their proposals; 5) Offerors may need to revise their proposal,
including price; and 6) the award needs to be based on a comparative evaluation in order
to determine the most advantageous offering to the OHA. To that end, a low bid process
is not practicable.
This RFP is issued under the provisions of Chapter 103D, HRS, as amended, and its
companion administrative rules. Offerors are charged with presumptive knowledge of all
requirements of the cited authorities. Submission of a valid executed proposal by any
Offeror will constitute admission of such knowledge on the part of such Offeror.
II. RFP Organization
This RFP is organized into five (5) sections:
Section 1: Administrative Overview – Provides Offeror with an overview of the
procurement and contracting process.
Administrative Overview
1
RFP No. RE 2026-007 NATIVE HAWAIIAN DATA BOOK WEBSITE REDESIGN
Section 2: Scope of Services – Provides Offeror with a general description of the tasks to
be performed, delineates Offeror’s responsibilities, and defines deliverables as
applicable.
Section 3: Proposal Form and Instruction – Describes the required format and content for
the proposal.
Section 4: Proposal Evaluation & Award – Describes how proposals will be evaluated.
Section 5: Attachments
III. Contracting Office
The Contracting Office is responsible for overseeing the procurement and issuing the
Contract resulting from this RFP. The Contracting Office is:
Office of Hawaiian Affairs
Procurement Services Program
560 North Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Telephone: (808) 594-1835
The RFP Coordinator or his/her designated representative is listed below:
Geena Chau
Office of Hawaiian Affairs
Procurement Services Program
560 North Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Email: geenac@oha.org
The OHA reserves the right to change the RFP Coordinator without prior written notice.
The Research & Evaluation Division is responsible for administering and monitoring the
Contract. The designated Contract Administrator or his/her designated representative is
responsible for monitoring the activities performed under the Contract and is identified
as:
Kale Hannahs
Research and Evaluation Research System Manager
Office of Hawaiian Affairs
560 North Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Any changes to the Contract Administrator or his/her designated representative will be
provided in writing to the Offeror. The OHA reserves the right to make the changes to
the Contract Administrator.
Administrative Overview
2
RFP No. RE 2026-007 NATIVE HAWAIIAN DATA BOOK WEBSITE REDESIGN
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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