2025 Pavement Condition Assessment Project
| Location: | Texas |
|---|---|
| Posted: | Dec 17, 2025 |
| Due: | Dec 24, 2025 |
| Agency: | Melissa city |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 2026-001 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
2026-001
|
| Bid Title: |
2025 Pavement Condition Assessment Project
|
| Category: | Bids and RFP's |
| Status: | Open |
|
Attachment Preview
CITY OF MELISSA
3411 Barker Avenue | Melissa, TX 75454 | www.cityofmelissa.com | 972.838.2338 | 972.837.4524 FAX
REQUEST FOR QUALIFICATIONS
2025 Pavement Condition Assessment Project
November 2025
Proposal Opening:
Location:
December 19, 2025
3411 Barker Avenue, Second Floor Community Room,
Melissa City Hall
1
TABLE OF CONTENT
Introduction ................................................................................................................... 3
Project Background .....................................................................................................3
Scope of Work............................................................................................................3
Pavement Evaluation................................................................................................3
Asset Inventory .......................................................................................................3
Data Analysis & Reporting .......................................................................................3
Final Deliverables....................................................................................................4
Presentations & Training ..........................................................................................4
Submission Requirements................................................................................................4
Legal & Compliance .......................................................................................................5
Instructions for Submitting Proposals, Components and Evaluation Criteria ............................5
Understanding and Project Approach of Scope of Work ....................................................6
Disclosure .................................................................................................................. 7
Evaluation and Selection Process ......................................................................................7
Submittal Selection Process ..........................................................................................7
Selection Process Timeline ...........................................................................................7
Necessary Qualifications .................................................................................................8
Submittal requirements....................................................................................................8
General Conditions .....................................................................................................9
Contact and Question Period.........................................................................................9
Final Selection Procedures .......................................................................................... 10
Acknowledgment of Standard Contract Form ................................................................... 10
Non-collusion Affidavit ................................................................................................. 11
2
Introduction
The City of Melissa, Texas (“City”) is seeking Statements of Qualifications (SOQs) from
qualified firms to perform a comprehensive, Pavement Condition Assessment (PCA) across its
municipal roadway network. This initiative supports the City’s commitment to proactive
infrastructure management, public safety, and strategic capital planning.
The selected firm will demonstrate expertise in pavement evaluation methodologies, automated
data collection, geospatial asset inventory, and integration with pavement management systems.
The PCA will identify future rehabilitation priorities and align with the City’s Engineering
Standards and Capital Improvement Program.
Project Background
The City’s roadway network has expanded significantly in recent years, necessitating a
systematic evaluation of pavement conditions. This PCA will support:
• Prioritization of maintenance and rehabilitation projects
• Optimization of pavement management strategies
• Enhancement of safety and ride quality
• Integration with GIS and asset management platforms
The project aligns with the City’s Financial Policies, which emphasize asset inventory, capital
planning, and infrastructure depreciation tracking.
Scope of Work
The selected firm shall provide the following services:
Pavement Evaluation
• Visual distress surveys adhering to ASTM D6433 for Pavement Condition Index Surveys
• Automated data collection (PCI, IRI, rutting, cracking, potholes)
• Subsurface coring and sampling (as needed)
• Surface texture and drainage analysis
Asset Inventory
• ADA ramps, sidewalks, signage, curbs, street lighting and road markings
• GPS-based mapping and geospatial tagging
• Integration with the City’s pavement management system
Data Analysis & Reporting
• Calculation of PCI and IRI scores
• Identification of critical segments requiring rehabilitation
• Cost estimates for recommended improvements
3
• GIS-compatible datasets and shapefiles
• Integration of Water/Sewer CIP Data:
o The City’s Water and Sewer CIP shall be incorporated into the final prioritization
of street segments.
o The list of recommended streets may be revised based on alignment with water
and sewer infrastructure scheduled for replacement.
o Relevant CIP data will be provided to the selected consultant by designated City
staff.
o The consultant shall utilize this information to ensure that street improvement
recommendations are coordinated with planned utility upgrades, thereby
enhancing project efficiency and reducing future disruptions.
Final Deliverables
• Draft and final report with executive summary, methodology, findings, images, maps, and
recommendations
• Thirty (30) printed and bound color copies
• One (1) unbound copy
• One (1) electronic PDF copy compatible with City software
Presentations & Training
• Two (2) onsite presentations: one to City staff, one to City Council
• Staff training on database usage and inventory maintenance
Submission Requirements
• Deadline: Friday, December 19 by 11:00 .m. CST
• Delivery: City Secretary Office, 3411 Barker Avenue, Melissa, TX 75454
• Label: “RFQ – 2025 Pavement Condition Assessment Project”
• Format: Use City-supplied forms; include all required documentation:
o Completed Quotation Form
o Exceptions to Specifications (if applicable)
o Responder’s Affidavit of Non-Collusion
o Insurance Certifications
o Reference List (minimum of three similar projects)
Late, faxed, or electronic submissions will not be accepted.
4
Legal & Compliance
• Disclosure of Interested Parties (Texas Government Code §2252.908)
• Conflict-of-Interest Questionnaire (Chapter 176) CIQ Form
• Affirmation of non-boycott of Israel (§808.001)
• Affirmation of non-affiliation with foreign terrorist organizations (§2252.152)
• Proprietary information must be clearly marked; however, the City complies with the
Texas Public Information Act
Instructions for Submitting Proposals, Components and Evaluation Criteria
All respondents to the RFQ must include the items provided in the following list. All the listed
items should be addressed completely and should follow, as closely as possible, the order and
format in which it is listed below. These categories and criteria will be major considerations in
the evaluation and determination of the most qualified and capable firm(s). The sequence of the
listing is not intended to reflect the relative weight of each category.
1. Letter of Transmittal
a. Statement indicating an understanding of the work to be performed and
interest in performing the scope of work.
b. Discuss consultants’ availability over the next 6-12 months.
c. Identification of key contact person for communicating with the City on the
proposal and all project-related matters.
2. Qualifications / Project Portfolio
a. Areas of specialization.
b. Practice philosophy.
c. Years in the business and history of firm.
d. Examples of three (3) to five (5) projects the firm took a lead role in the
preparation of a PCA. The projects should be compatible in complexity, size,
scope and discipline (as described in the Scope of Work section).
3. Project Management
a. Introduction to the team (all firm staff and subconsultants assigned to complete
work on the project), including resumes for all the key personnel, which
provide educational background/training, experience and detailed descriptions
of roles played on past projects.
b. Services/functional roles to be performed by each team member
(including all subconsultants).
c. Availability and commitment of assigned professionals who will undertake
the scope of work.
d. Technical resources of the firm and any subconsultants.
4. Methodology and Process to Complete all Phases of Project
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