RFQ - CUSTOM ENVELOPES

County of San Diego Date Issued: June 9, 2026
REQUEST FOR QUOTATION
(this RFQ is a request for information, not an order)
RFQ Number: 13244 CONTRACTING OFFICER:
RFQ TITLE: Custom Envelopes Nathaniel Pimentel, Procurement Specialist
QUOTATIONS
June 23, 2026; 5:00 PM Phone: (619) 772-2042
DUE:
QUESTIONS DUE: June 16, 2026; 5:00 PM Email: nathaniel.pimentel@sdcounty.ca.gov
SUBMITTING YOUR QUOTATION: AWARD: Will be based on:
Submit your response, including completed forms via BuyNet or EACH ITEM EACH LOT
via email to the contracting officer listed in this RFQ. TOTAL (ALL ITEMS)
DESCRIPTION
THE COUNTY OF SAN DIEGO IS SEEKING QUOTES FROM QUALIFIED FIRMS (OFFERORS) TO PROVIDE
CUSTOM ENVELOPES IN ACCORDANCE WITH THE TERMS & CONDITIONS CONTAINED WITHIN. THE
COUNTY ANTICIPATES AWARDING A CONTRACT AS A ONE TIME PURCHASE. THE COUNTY RESERVES THE
RIGHT TO MAKE MULTIPLE AWARDS UNDER THIS RFQ IF IT IS DETERMINED TO BE IN THE COUNTY'S BEST
INTEREST.
SEE THE STATEMENT OF WORK FOR A DETAILED DESCRIPTION OF THE COUNTY'S REQUIREMENTS.
THIS REQUEST FOR QUOTATION INCLUDES AN RFQ SUBMISSION CHECKLIST TO BE COMPLETED BY
OFFERORS. OFFERORS ARE REQUIRED TO PROVIDE PHYSICAL SAMPLES OF ATTACHMENTS 1 - 5.
SUBMITTALS WILL BE EVALUATED BASED UPON PRICE AND PERFORMANCE FACTORS INCLUDING THE
OFFEROR'S QUALIFICATIONS, TECHNICAL APPROACH, AND ACCEPTANCE OF THE COUNTY'S TERMS AND
CONDITIONS.

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13244 - CUSTOM ENVELOPES
SUBMISSION CHECKLIST
SUBMISSION CHECKLIST
Submit a completed and signed Offeror's Cover Page (PC600) form

* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf
Submit a completed and signed Representations and Certifications form (PC601)

* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf
Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

* All Offerors are encouraged to complete this form to support County data collection.
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf
Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

* Required if submitting Confidential/Proprietary Information (see information in Terms and Conditions below)
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf
Complete Submittal Items.

* (Page 6),
Page 2 of 19

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13244 - CUSTOM ENVELOPES
TERMS AND CONDITIONS OF REQUEST FOR QUOTATION
RESPONSES: Your response is due through electronic upload to BuyNet on the specified close date and time, local San
Diego time. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by email or mail to the listed
Contracting Officer, or by personal delivery to the Purchasing and Contracting front desk. Please use these methods only if
unable to submit through BuyNet. If mailed or delivered, the above RFQ No. should be included on the front of the envelope.
It is the Offeror's responsibility to submit based on the most current RFQ, addenda thereto, responses to Questions, any
other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to
regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFQ-
related information.
* In order to see all information related to this RFQ, to submit Questions, and to receive notifications of updates,
Offerors must select "Participate in RFx" for this solicitation in BuyNet.
Forms required to be submitted with Offeror's Quotation are included in this RFQ or posted on the County's web site at
https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html. Posted forms may be updated from time
to time. Unless otherwise specified, Offerors may submit the version of a form in place as of the date of RFQ issuance or
any later version.
This is a request for information, and quotations furnished are not offers.
QUESTIONS: Please submit questions and requests for clarification related to definition or interpretation of this RFQ in
writing to the contracting officer before the Questions Due date/time listed in this RFQ. Those received after this date may
not be answered at the discretion of the County.
PRICING: The County may award a contract on the basis of initial quotations. Your price(s) should be the lowest possible
for the RFQ requirements. Omit Sales and Use Taxes unless otherwise specified.
The Estimated Quantities in the Pricing Schedule are provided solely for evaluation of quotations. They represent
approximate anticipated use based on historical consumption. If the County's actual requirements do not result in orders in
the quantities described as "estimated" in the Schedule, that fact shall not constitute the basis for price adjustment.
EVALUATION AND AWARD. Quotations are subject to acceptance at any time within 90 days after submission due
date/time, unless otherwise stipulated by the County. This RFQ is an informal negotiated procurement process. Lowest price
may not always be the sole criteria for award of an RFQ. The County reserves the right to waive a variation in specification
if, in the opinion of the County, such variation does not materially change the item or its performance within parameters
acceptable to the County. The County reserves the right to reject any or all quotations and to accept or reject any item(s)
thereon, or waive any informality in the quotation. The County reserves the right to perform a pre-award survey of the
offeror to determine capability to perform, including but not limited to facilities, financial responsibility, materials/supplies,
and past performance. The determination of the County as to an Offeror's prospective ability to perform the contract shall
be conclusive.
SAMPLES: Samples, at Offeror's expense, may be required for evaluation by the County. Delivery of sample must be
scheduled with contracting officer and provided within required timeline. The County shall have the right to review sample
and to determine if such sample is acceptable. The County's decision to award is contingent upon its acceptance of the
products provided in the sample. During the term of the award, the County must approve any substitutions from the initial
sample in writing in advance of substitution. In no event shall the supplier be permitted to increase prices on the basis of
substituted item(s).
Sample, if not destroyed by tests, will, upon request, be returned at Offeror's expense. Offeror must advise contracting
officer at time of sending sample that they must be returned, provide return address and Federal Express account number.
BRAND NAME OR EQUAL: If items called for in this Request for Quotation have been identified in the schedule by a
"brand name or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the
quality and characteristics of products (including products of brand name manufacturer s other than the one described by
Page 3 of 19

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13244 - CUSTOM ENVELOPES
the brand name) to be considered for award if such products are determined by the County to meet fully the salient
characteristic requirements listed in the request.
Unless the offeror clearly indicates in the quotation that an "or equal" product is being offered, quotation shall be considered
as offering the brand name product specified.
If the offeror proposes to furnish an "equal" product, the brand name, if any, of the product to be furnished shall be inserted
in the space provided in the request for quotation, or such product shall be clearly identified in the quotation. The evaluation
of the quotation and the determination as to equality of the product offered shall be the responsibility of the County and will
be based upon the information furnished by the offeror, or identified in the quotation as well as other information reasonably
available to the purchasing activity. Caution to offerors: the purchasing activity is not responsible for locating or securing
any information which is not identified in the quotation and reasonably available to the purchasing activity. Accordingly,
to insure that sufficient information is available, the offeror must furnish, as part of the quotation, all descriptive material
(such as cuts, illustrations, drawings, or other information) necessary for the purchasing activity to (i) determine whether
the product offered meets the salient characteristic requirements of the request for quotation, and (ii) establish exactly what
the offeror proposes to furnish and what the County is binding itself to purchase by making an award. The information
furnished may include specific references to information previously furnished or to information otherwise available to the
purchasing activity.
If the offeror proposes to modify a product so as to make it conform to the requirements of the Request for Quotation, he
shall (i) include in the quotation a clear description of such modifications and (ii) clearly mark any description to show the
proposed modifications.
DUTY TO INQUIRE: Should the Offeror find discrepancies in or omissions from the RFQ, plans, specifications or other
documents, or should the Offeror be in doubt as to their meaning, the Offeror must at once notify the Buyer, in writing. If
the point in question is not clearly and fully set forth, a written addendum will be issued and emailed to Offerors.
CONFIDENTIAL/PROPRIETARY INFORMATION: If confidential/proprietary is contained within the submission:
1) It must be submitted in a separate file or document marked as EXHIBIT-CONFIDENTIAL/PROPRIETARY;
2) Responses to solicitation requirements that include the confidential/proprietary information, shall refer to the
response contained within the EXHIBIT-CONFIDENTIAL/PROPRIETARY (for example: If submittal
requirement #1 requires staff Social Security Numbers, the response to requirement #1 shall reflect "see response
#1 contained within Exhibit-Confidential/Proprietary"); and
3) It must include a signed Nondisclosure Indemnification Agreement (PC620).
NOTE: As a Public Agency, the County of San Diego must adhere to the California Public Records Act, therefore pricing
cannot be considered confidential/proprietary.
TERMS OF RESULTING CONTRACTS: Any purchase order(s) issued as a result of an RFQ will contain the County's
standard Purchase Order (PO) terms and conditions and any additional terms and conditions referenced in this RFQ. The
County's PO Terms and Conditions are available at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/dpc_terms_and_conditions.pdf
Payment terms are NET 30, unless terms more favorable to the County are included in Offerors quotation. Note: qualified
Small-Local Businesses may be eligible for more advantageous payment terms including NET15, in accordance with Board
Policy B-53 Small-Local Business Policy (SLBP).
AVAILABILITY OF FUNDING: The County's obligation for payment of any contract beyond the current fiscal year end
is contingent upon the availability of funding from which payment can be made. No legal liability on the part of the County
shall arise for payment beyond June 30 of the calendar year unless funds are made available for such performance.
CALIFORNIA REVENUE AND TAXATION CODE SECTION 18662: In compliance with California Revenue and
Taxation code section 18662, if you are a non resident of California (out-of-state invoices) who receives California source
income, the County will pay California Use Tax directly to the State of California per permit no. SR FH 25-632384. Fifteen
(15) business days prior to the first payment, new suppliers or suppliers with expired forms or forms with incorrect
information, must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).
Page 4 of 19

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13244 - CUSTOM ENVELOPES
Under certain circumstances you may be eligible for reduced or waived nonresident withholding. If you have already
received a waiver or a reduced withholding response from the State of California and the response is still valid, submit the
response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments.
Refer to the Franchise Tax Board websites (listed below) for tax forms and information on nonresident withholding,
including waivers or reductions. The County will not give you any tax advice. It is recommended you speak with your tax
adviser and/or the State of California for guidance.
Franchise Tax Board Websites:
https://www.ftb.ca.gov
https://www.ftb.ca.gov/forms/search/
/
/
/
Page 5 of 19

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13244 - CUSTOM ENVELOPES
SUBMITTAL ITEMS
1. TECHNICAL APPROACH
1.1 Offeror is required to provide physical envelope samples of Attachments 1 - 5 prior to quotation due date.
Confirm samples were mailed to the following address:
County of San Diego Purchasing and Contracting
Attention: Nathaniel Pimentel - RFQ 13244
5560 Overland Avenue Suite 270
San Diego CA 92102
YES NO

1.2 Confirm (YES/NO) Offeror's agreement to the Statement of Work (SOW) requirements as stated.
YES NO

1.2.1 If Offeror has exceptions to any requirements, provide a marked-up redline version of the Statement of Work that
provides applicable alternative language along with a supporting explanation to support any alternative
standards/language being proposed. Failure to specifically reject a proposed requirement will be deemed an
acceptance of such requirement.
1.3 Confirm (YES/NO) offeror will deliver units in the following format: 2500 units per case, 5 boxes per case of 500 units
YES NO

1.3.1 If "NO", fully describe your delivery format.
1.4 Confirm 1st Order listed in SOW Section 3.1.1 through 3.1.6 will be delivered no later than July 20th, 2026.
YES NO

1.4.1 If "NO", indicate the earliest date they could provide the first order.
2. PRICE
3.1 Complete Exhibit C - Pricing Schedule (Page 18)
3. ACCEPTANCE OF TERMS AND CONDITIONS
3.1 The County's terms and conditions, and insurance requirements have been provided as part of this document. The Offeror
should respond to these documents in accordance with the procedures and format set forth below.
3.1.1 Confirm acceptance "YES/NO" of the proposed County of San Diego's terms and conditions, including
insurance requirements as presented.
YES NO

3.1.1.1 If "NO," provide a detailed list of exceptions to the terms and conditions, the nature of its concern,
and what terms the Offeror is willing to accept. The Offeror will be deemed to have accepted any
terms and conditions to which it does not take exception in its proposal, and such accepted terms and
conditions will not be subject to further negotiation. Should you take exception(s) to the Draft
Agreement, you understand that the County may, as part of its evaluation process, conclude that
exceptions are so numerous and/or material as to make an award to the Offeror unacceptable.
Page 6 of 19

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13244 - CUSTOM ENVELOPES
STATEMENT OF WORK
1. Envelope Types and Printing Specifications
1.1. 7 12 x 3 12 Inches Custom Size Diagonal Seam Self-Addressed Return Envelopes (Attachment 1)
1.1.1. Approximately 30,000 units plain
1.1.2. Approximately 40,000 red trimmed
1.1.3. Approximately 900,000 blue trimmed
1.2. 7 12 x 3 12 Inches Custom Size Diagonal Seam Self-Addressed Return with "Tax Sale" Envelopes (Attachment 2)
1.2.1. Approximately 10,000 cosmic orange-colored envelopes
1.3. #10 Windowed Envelope (9 12 x 4 1/8 Inch Envelope)
1.3.1. Approximately 60,000 units of Correspondence Envelopes (Attachment 3)
1.3.1.1. Front: Black and White Print; Back: Colored Print per PMS (Pantone Matching System) Code
1.3.2. Approximately 1.25 million units of Secured Tax Bill Envelopes (Attachment 4)
1.3.2.1. Both sides colored per PMS Code
1.3.3. Approximately 92,500 units of Unsecured Tax Bill Envelopes (Attachment 5)
1.3.3.1. Reflex Blue font and PMS 356
1.4. #10 Windowless Envelope (9 12 x 4 1/8 Inch Envelope) Correspondence Envelope
1.4.1. Amount to be determined
1.5. 30% post-consumer recycled content per California's Senate Bill 1383
1.6. See Section 5 Attachments for printing design, window placement specification, sizing, and logo placement
1.7. 300 Dots per Inch (DPI) Quality
2. Other Requirements
2.1. Art files will be provided by the County of San Diego
2.2. Pre-production sample for each envelope type is required from Contractor. Samples must be approved before delivery.
2.3. Defective products are to be replaced by the Contractor at no cost within one week of complaint.
2.4. County of San Diego has the option to receive reimbursement from defective products if Contractor is unable to replace products.
2.5. Contractor must not share County-provided artwork
3. Ordering Timeline:
3.1. 1st Order must be delivered by July 20th, 2026.
3.1.1. 40,000 units of red trimmed self-addressed return envelopes
3.1.2. 30,000 units of plain self-addressed return envelopes
3.1.3. 50,000 units of secured tax bill envelopes (#10)
3.1.4. 60,000 units of correspondence envelopes (#10)
3.1.5. 10,000 units of cosmic orange self-addressed return envelopes
3.1.6. 92,500 units of unsecured tax bill envelopes (#10)
3.2. August 2026 Order. Must be staggered in multiple deliveries due to County storage. Contractor must coordinate with County contact.
3.2.1. 1.2 million units of secured tax bill envelopes (#10)
3.2.2. 900,000 units of blue-trim self-addressed return envelopes
4. Packaging and Delivery Requirements
4.1. Packaging format (box quantities)
4.1.1. 2500 units per case, 5 boxes per case of 500 units
4.2. No Labeling requirements
4.3. Delivery location and dock details:
4.3.1. Auditor and Controller Mailroom
5600 Overland Ave, Ste 180,
San Diego, CA 92123
4.4. Delivery timeline and lead time
4.4.1. Maximum two (2) week lead time from order placement for all orders.
5. Attachments (Next Page)
Page 7 of 19

3 1/2" x 7 1/2" Diagonal Seam
Attachment 1
3 1/2"
LARRY COHEN, MBA
COSD-PP1907224cx.indd 1 7 1/2" BLACK 5/26

7 1/2"
3 1/2" x 7 1/2" Diagonal Seam
e-Pay at
sdttc.com
3 1/2"
3 1/2"
COSD-PP1907224cx.indd 2 7 1/2" BLACK 5/26

"12
3
3 12" x 7 12" Diag Seam
BLACK Attachment 2
LARRY COHEN, MBA
COUNTY TREASURER-TAX COLLECTOR
SAN DIEGO COUNTY ADMINISTRATION CENTER
1600 PACIFIC HIGHWAY, ROOM 162
SAN DIEGO, CALIFORNIA 92101-2477
TAX SALE 34"
COUNTY OF SD-PP1705322.indd 1 05/26
7 12"