RFP 26-016PND Lead Hazard Contractor Training

City of Dayton, Ohio
Department of Planning Neighborhood and Development
Division of Community Development
Lead Hazard Contractor Training
REQUEST FOR PROPOSALS (RFP) No. 26-016PND
June 2026

TABLE OF CONTENTS
SECTION 1 - PROPOSAL INSTRUCTIONS .......................................................................................................................... 1
1.01 COMMUNICATIONS REGARDING THIS PROJECT. ................................................................................................................. 1
1.02 RFP SCHEDULE. ......................................................................................................................................................... 1
1.03 PRE-PROPOSAL MEETING. ............................................................................................................................................ 1
1.04 SITE VISIT. ................................................................................................................................................................. 1
1.05 SUBMITTING A PROPOSAL. ............................................................................................................................................ 1
1.06 REQUIRED PROPOSAL CONTENTS. .................................................................................................................................. 2
1.07 ITEMS THAT DISQUALIFY A VENDOR IMMEDIATELY. ............................................................................................................ 2
1.08 CRITERIA. .................................................................................................................................................................. 2
1.10 MISCELLANEOUS ITEMS. ............................................................................................................................................... 3
SECTION 2 - SCOPE OF PROJECT ..................................................................................................................................... 4
2.01 PURPOSE AND NEED / PROJECT DESCRIPTION. .................................................................................................................. 4
2.02 BACKGROUND INFORMATION. ....................................................................................................................................... 4
SECTION 3 - REQUIREMENTS AND CONDITIONS FOR ALL PROPOSERS ............................................................................. 6
3.01 TAX EXEMPTION. ........................................................................................................................................................ 6
3.02 PROPOSER AFFIDAVIT. ................................................................................................................................................. 6
3.03 PROCUREMENT ENHANCEMENT PROGRAM. ..................................................................................................................... 6
3.04 PROPOSER'S FINANCIAL OBLIGATION TO THE CITY. ............................................................................................................. 6
3.05 PROPOSER'S INCURRED COSTS. ...................................................................................................................................... 6
3.06 AFFIRMATIVE ACTION ASSURANCE (AAA). ...................................................................................................................... 6
3.07 STANDARD AGREEMENT TERMS FOR PROFESSIONAL SERVICES .............................................................................................. 6
ARTICLE 1. TERM ......................................................................................................................................................... 6
ARTICLE 2. SERVICES TO BE PERFORMED BY CONTRACTOR ........................................................................................ 6
ARTICLE 3. COMPENSATION........................................................................................................................................ 7
ARTICLE 4. CITY'S RESPONSIBILITIES ........................................................................................................................... 7
ARTICLE 5. STANDARD OF CARE .................................................................................................................................. 7
ARTICLE 6. INDEMNIFICATION .................................................................................................................................... 7
ARTICLE 7. INSURANCE ............................................................................................................................................... 7
ARTICLE 8. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY .................................................................. 7
ARTICLE 9. TERMINATION ........................................................................................................................................... 8
ARTICLE 10. STANDARD TERMS..................................................................................................................................... 8
A. DELAY IN PERFORMANCE ...................................................................................................................................... 8
B. GOVERNING LAW AND VENUE .............................................................................................................................. 8
C. COMMUNICATIONS ............................................................................................................................................... 8
D. EQUAL EMPLOYMENT OPPORTUNITY ................................................................................................................... 8
E. WAIVER .................................................................................................................................................................. 9
F. SEVERABILITY ......................................................................................................................................................... 9
G. INDEPENDENT CONTRACTOR ................................................................................................................................ 9
H. ASSIGNMENT ......................................................................................................................................................... 9
I. THIRD PARTY RIGHTS ............................................................................................................................................. 9
J. AMENDMENT ........................................................................................................................................................ 9
K. POLITICAL CONTRIBUTIONS ................................................................................................................................... 9
L. INTEGRATION ........................................................................................................................................................ 9
M. PCI COMPLIANCE ............................................................................................................................................... 9
EXHIBIT A - LETTER OF TRANSMITTAL ........................................................................................................... 11
EXHIBIT B - REFERENCES FOR PROPOSING COMPANY ............................................................................... 13

EXHIBIT C - PRODUCT MANUFACTURE LABOR STANDARDS: VENDOR COMPLIANCE FORM ........... 14
EXHIBIT D- BUSINESS INCOME TAX QUESTIONNAIRE .................................................................................. 15
EXHIBIT E - PARTICIPATION/WAIVER REQUEST FORM ............................. ERROR! BOOKMARK NOT DEFINED.

SECTION 1 - PROPOSAL INSTRUCTIONS
1.01 COMMUNICATIONS REGARDING THIS PROJECT. Please direct all communications regarding the RFP process to:
City of Dayton, Planning, Neighborhoods, and Development
Elizabeth Moore
101 West Third Street
Dayton, Ohio 45402
Telephone: (937) 333-3374
E-Mail: elizabeth.moore@daytonohio.gov
All communications/questions concerning this RFP must be submitted in writing referencing the specific paragraph and
page number. The deadline for questions is listed in Section 1.02 (RFP Schedule). Written responses will be prepared by
the City and posted on the City's web site by the date listed in Section 1.02. Changes to this RFP will be made only by
formal written correspondence issued by the City.
A copy of this RFP proposal and any additional documentation may be found at the City's website at:
http://daytonohio.gov/bids.aspx
1.02 RFP SCHEDULE. The proposed RFP schedule is to be reviewed with City Procurement and HRC, if required, and
shall be mutually agreed upon. RFP schedule to be determined prior to finalization of RFP. The following is the anticipated
schedule for the RFP Process:
Issue RFP: June 9, 2026
Last Day to Submit Questions: 2:00 PM local (Dayton OH) time on June 19, 2026
Written Responses to Questions: June 18, 2026
Due Date for Proposals: 3:00 PM local (Dayton OH) time on June 23, 2026
1.03 PRE-PROPOSAL MEETING. There will not be a pre-proposal meeting for this RFP.
1.04 SITE VISIT. There will not be a site visit for this RFP.
1.05 SUBMITTING A PROPOSAL. Each Consultant seeking consideration for performance of services related to this
RFP must submit a proposal. All proposals shall be submitted as a PDF via electronic submission to bids@daytonohio.gov.
The City has a 20meg limit for incoming e-mail message sizes (20meg includes e-mail itself and any attachments total).
Should your company's proposal document exceed this limit, your company will have to submit its document in multiple
parts (emails). Should bid documents require multiple emails, please designate in the "Subject" line of each email sent: RFP
No 29-009PND Lead Hazard Training, RFP No 26-009PND Part 1, RFP No. 26-009PND Part 2, and so forth.
The bid opening will be facilitated using ZOOM with the following login information:
Topic: Opening RFP 26-016PND
Time: Jun 23, 2026 03:00 PM Eastern Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/89702117101?pwd=zOh9XdcFqB2UmCTO67dvHApkF3O1bA.1
Meeting chat link
https://us02web.zoom.us/launch/jc/89702117101
Meeting ID: 897 0211 7101
Passcode: 013417
Sealed proposals must be received in the Procurement bid email in-box (BIDS@DAYTONOHIO.GOV) by time/date as
indicated in Section 1.02 (RFP Schedule). Proposals received after the scheduled date/time will not be considered. All
supporting materials and documentation must be included with the proposal. The responsibility of timely delivery lies solely
with the proposer.
The City reserves the right to reject any and all proposals, to waive any irregularities in a proposal, or to accept the
proposal(s) which in the judgment of proper officials, is in the best interest of the City. The City reserves the right to accept
a part or parts of a proposal unless otherwise restricted in the RFP or issue subsequent RFPs. The City reserves the right to
approve or reject any sub-Contractors proposed for work under this proposal or waive any minor irregularities
City of Dayton, Ohio 1
Request for Proposals

The City reserves the right to select the successful vendor once all proposals are received, without seeking further
information for clarification from proposers. Upon review of proposals, the City may designate the most qualified proposals
as finalists. These finalists may be invited to make oral presentations and participate in a question and answer session with
the City. The City shall have the right to visit selected user sites, should this be deemed necessary.
All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of interest shall be
applicable to this RFP.
The City does not guarantee that any contract will be awarded because of this RFP. If a contract award is made but the
contract is not executed, the City does not guarantee that the contract will be re-awarded.
1.06 REQUIRED PROPOSAL CONTENTS. All brochures and supplemental documentation shall be included with the
original and all copies. If not, the proposal may be considered as non-responsive. Proposers are required to submit the
following information in their proposal:
* Letter of Transmittal. The proposer shall provide a transmittal letter with authorizing signature for the
proposal. The letter must briefly summarize the vendor's ability and willingness to perform the services
required by the RFP. The letter must be on the form provided in Exhibit A.
* Company Profile and Background. Provide the following information:
o Location - The street address of the proposer's company headquarters.
o Local Office of Proposer - Provide the location of the proposer's office nearest to Dayton,
Ohio. Include the local office, a contact name, address, telephone, and fax numbers.
o Company's Primary Business - State the proposer's primary business, the number of
years in the proposer's industry, and the number of employees assigned to these related
activities.
o State the legal make-up of your company: sole proprietorship, partnership, corporation,
etc.
o Please list any Lawsuits that you are currently engaged in. Please provide any and all
suits either with the City of Dayton or any other Municipalities (include, but not limited to
Federal, State, Local or other Municipalities and Governmental agencies).
* Key Personnel Information. Provide the name, title, mailing address, telephone number and e-mail address
of the persons who will function as the City's primary contact and back-up contact person. Provide brief
resumes/qualifications of personnel who will be primarily involved in this project. Include any certifications
earned, special training taken, and memberships in professional groups. Complete Form found in Exhibit A.
* Proposal Response as per Section 2.
* Statement of Exceptions to RFP requirements. Provide a detailed description of any exceptions taken to
the requirements of this RFP, including the City Standard Terms and Conditions in Section 3. Exceptions
shall be referenced to the applicable RFP section/sub-section numbers. Any other departures from the city's
RFP are to be identified and failure to do so shall make the proposal non-responsive. City's standard Terms
for Payment are Net 30 days from date of invoice once the project is complete, unless otherwise negotiated.
If you cannot comply with this, please state any changes in the Statement of Exceptions to the RFP
Requirements
* References. Provide a list of references on form provided as Exhibit B. The City is particularly interested in
contacting your governmental clients in the state of Ohio.
1.07 ITEMS THAT DISQUALIFY A VENDOR IMMEDIATELY.
* Incomplete or non-responsive proposal
* Failure to submit a proposal that addresses the minority hiring criteria identified throughout the RFP
* Inability to obtain Affirmative Action Assurance approval prior to award of the contract. See Section 3.06 for
information on how to contact the Human Relations Council.
1.08 CRITERIA. The selection committee will evaluate each proposal submitted based on the following criteria. After
receipt and review of the written proposal, the City may elect to have the proposal presented in person, or clarifications
submitted in writing.
Proposers shall not assume that any information shared with the City prior to this RFP will be considered in the evaluation
process of this RFP. Evaluation team may or may not have prior knowledge of any discussions and processes. Evaluation
will be completed on the information submitted in response to the RFP only.
City of Dayton, Ohio 2
Request for Proposals

Evaluation Criteria for Goods and Services
Points
Item Description
Possible
1 Ability to address all RFP Requirements 50
2 Experience 30
3 Price 10
4 PEP Certified Vendor 5
5 Dayton Local Vendor 5
Total Points 100
1.10 MISCELLANEOUS ITEMS.
* All Contractors submitting a proposal will be notified, upon final determination by the City, of the firm
or firms selected to perform the requested work.
City of Dayton, Ohio 3
Request for Proposals

SECTION 2 - SCOPE OF PROJECT
2.01 PURPOSE AND NEED / PROJECT DESCRIPTION. The City of Dayton is seeking proposals from qualified and
accredited vendors to provide Lead-Based Paint and Lead Abatement training services in compliance with Section 402 of
the Toxic Substances Control Act (TSCA), U.S. Environmental Protection Agency (USEPA), and Ohio Department of
Health requirements. The purpose of this solicitation is to secure a training provider capable of delivering initial certification
courses for Renovation, Repair and Painting (RRP), Lead Abatement Workers, Lead Abatement Contractors, and Lead
Inspectors/Risk Assessors through classroom and hands-on instruction conducted in the Dayton, Ohio area. These services
will support workforce development, regulatory compliance, and public health protection by ensuring participants receive
the training, examinations, and certifications necessary to safely perform lead-related activities in accordance with applicable
federal and state standards.
2.02 BACKGROUND INFORMATION. The City is located at the crossroads of America, where I-75 north/south meets I-70
east/west and is best known as the Birthplace of Aviation. The City features a fantastic array of big city amenities coupled with
Midwestern charm and hospitality. The City is a community rich in talent and history, emerging today as a global technology
hub. With roughly 140,000 residents, the City is investing in the future while providing high-quality services to residents,
neighborhoods and business. The City currently employs approximately 1,900 employees.
2.03 SCOPE OF WORK / TESTING REQUIREMENTS.
I. Scope of Work:
* (2) Renovation, Repair and Painting (RRP) Initial Training Class (8 Hours, One Day) per month for 24
months (approximately 48 total trainings)
* (1) Lead Abatement Worker Initial Training Class (24 Hours, Three Days) every other month for 24
months (approximately 12 total trainings)
* (1) Lead Abatement Contractor Initial Training Class (40 Hours, Five Days) every other month for 24
months (approximately 12 total trainings); and
* (1) Lead Inspector/ Risk Assessor Initial Training Class (40 Hours, Five Days) biannually (approximately
4 total trainings).
* Additional trainings are welcome if capacity and demand can be met.
II. Requested Documentation:
a. Price per attendee, per a training class for each of the following classes: Renovation, Repair and Painting
(RRP), Lead Abatement Worker, Lead Abatement Contractor, Lead Inspector, Risk Assessor;
i. Any minimum or maximum number of attendees needed per a class required; and
ii. Any additional travel costs required to host trainings in the Dayton, OH area
b. Proof of EPA Accreditation of training program in accordance with 40 CFR 745.225
III. Terms and Conditions:
a. Course Expectation
i. Agrees to provide Lead Abatement training and Lead Based Paint Renovation, Repair and
Painting Training (RRP) for certification under Section 402 of TSCA for not more than twenty-
five (25) trainees per instructor to be held in the Dayton, OH area.
ii. Course date shall be mutually agreed upon at least three weeks in advance to comply with
official notification requirements of the USEPA for all RRP training courses and Ohio
Department of Health notification requirements for abatement courses. Classes must be
cancelled at least 5 business days from training to comply with official notification
requirements.
City of Dayton, Ohio 4
Request for Proposals

b. Trainer Expectation
i. All training sessions must be held within the City of Dayton municipal boundaries unless
otherwise approved in writing by the City.
ii. Trainer will furnish the curriculum, hands-on equipment, slides, and electronic media. Trainer
will provide personal protective equipment for participants to use during the course, including
disposable suits, supplies and materials.
iii. Trainer will furnish the appropriate certificates to trainees who have successfully completed the
course work, hands-on activities and final exam.
iv. Payments are provided on a reimbursement basis following the submission of monthly invoices.
v. Invoices must include specific course name (e.g., EPA RRP Initial/Refresher, Lead Abatement
Technician), date(s) and location of training, length/duration of the training, hands-on activities
covered and assessment methods, trainee attendance log, and copy of trainee certifications.
vi. The trainer shall note which languages the firm can support. The City's primary languages are
English, Spanish and Japanese.
c. City of Dayton Expectation
i. Dayton agrees to provide appropriate and adequate classroom facilities, and hands-on areas.
Dayton agrees that trainees missing any portion of the course will not be certified, due to
regulatory requirements for minimum hours. In such a situation, the trainee may be given the
opportunity to make-up the required course time and test, during subsequent course offerings,
if allowed by regulation and at the discretion of the course instructor.
ii. Dayton agrees to provide additional advertisement on City of Dayton social media and handle
registration of trainees.
2.04 Pricing Structure. PRICES PROPOSED WILL REMAIN FIRM FOR ACCEPTANCE WITHIN 180 CALENDAR DAYS AFTER THE
RFP CLOSING DATE. Pricing will be scored with the lowest total cost receiving the full amount of points. For respondents
that fall after, their costs will be divided into the lowest cost and multiplied by the total points available. Pricing will be
reviewed in accordance with the City's Ordinances and Charter in conjunction with the Ohio Revised Code.
City of Dayton, Ohio 5
Request for Proposals

SECTION 3 - REQUIREMENTS AND CONDITIONS FOR ALL PROPOSERS
3.01 TAX EXEMPTION. All items purchased under this contract will be exempt from the State of Ohio Sales Tax as
provided for in Section 5739-02(b)(1) of the Revised Code of Ohio and will be exempt from the State of Ohio Use Tax,
Section 5741.02(C)(2). Blanket Certification of Exemption Forms will be furnished to the Proposer by the Division of
Procurement.
3.02 PROPOSER AFFIDAVIT. If the successful proposer should be a corporation not incorporated under the laws of the
State of Ohio, a certificate from the Secretary of State showing the rights of the successful proposer to do business in the
State of Ohio shall be furnished. Each proposer is required to submit with their bid, an Affidavit stating that neither the
proposer nor agents thereof, nor any other party of the proposer has paid or agreed to pay directly or indirectly, any person,
firm or corporation, any money or valuable consideration for assistance in procuring or attempting to procure the contract
herein referred to, and further agreeing that no such money or reward will hereafter be paid.
3.03 PROCUREMENT ENHANCEMENT PROGRAM. It is the policy of the City to promote full and equal business
opportunity to all persons doing business with the City. The City must ensure that businesses seeking to participate in
contracting and procurement activities with the City are not prevented from doing so based on the race or gender of their
owners. The City is committed to ensuring that it is not engaged in passive participation in any form of discrimination.
(R.C.G.O. Section 35.32) It is the City of Dayton's position to encourage the greatest participation possible on all projects
connected with any aspect of the City's auspices through the Procurement Enhancement Program (PEP). All contractors
are encouraged to visit http://daytonhrc.org/business-technical-assistance/certification/ to learn more about PEP and other
certification programs, and to review the list of currently certified Minority-Owned, Woman-Owned and Small Business
Enterprises.
3.04 PROPOSER'S FINANCIAL OBLIGATION TO THE CITY. No bid may be accepted, or contract awarded to any person,
firm or corporation that is in arrears or in default to the City, or that is a defaulter of surety or otherwise upon any obligation
to the City or has failed to perform faithfully any previous contract with the City.
3.05 PROPOSER'S INCURRED COSTS. Each proposer shall be responsible for all costs incurred in preparing a response
to this RFP. All materials and documents submitted by the proposer in response to this RFP shall become the property of
the City and shall not be returned. Respondents selected for further negotiations, as well as the proposer ultimately selected
to enter into a contractual agreement with the City, shall be responsible for all costs incurred by it during negotiations.
3.06 AFFIRMATIVE ACTION ASSURANCE (AAA). The selected Contractor must electronically submit an Affirmative
Action Assurance application via the City's online vendor portal (citybots.com) and obtain approval from the Human
Relations Council (HRC) to do business with the City. You may contact the HRC for the Rules and Regulations regarding
AAA certification at:
Human Relations Council
371 West Second Street, Suite 100
Dayton, Ohio 45402
(937) 333-1403 (Office)
(937) 222-4589 (Fax)
Failure to maintain active AAA certification with the HRC may result in termination of the contract and/or denial of future
contract awards from the City. AAA certification must be updated annually via citybots.com.
3.07 STANDARD AGREEMENT TERMS FOR PROFESSIONAL SERVICES - These are standard terms are subject to
change by the City prior to the award of the contract.
ARTICLE 1. TERM
The Agreement shall commence upon execution by the City and shall terminate upon expenditure of all funds provided
herein or on June 30, 2028, whichever date is earlier. The Agreement shall be renewable if the city is awarded the next
funding period at the discretion of the City.
ARTICLE 2. SERVICES TO BE PERFORMED BY CONTRACTOR
Contractor shall provide all services necessary to complete the Services that are described in the Scope of Work above,
which is incorporated herein by reference.
City of Dayton, Ohio 6
Request for Proposals

ARTICLE 3. COMPENSATION
Contractor shall submit invoices, not more frequently than monthly, for payment of the Services provided. Such invoices
shall state the invoice period, total amount requested, and Services provided during the invoice period. The City will, unless
disputed, remit payment of all undisputed amounts of invoices within thirty (30) days from receipt thereof.
ARTICLE 4. CITY'S RESPONSIBILITIES
The City will furnish Contractor, at no cost or expense, all reports, records, data that might be necessary or useful to complete
the Services required under this Agreement.
ARTICLE 5. STANDARD OF CARE
Contractor shall exercise the same degree of care, skill, and diligence in the performance of the Services as is ordinarily
possessed and exercised by a professional under similar circumstances. Contractor shall have no liability for defects in the
Services attributable to Contractor's reliance upon or use of data or other information furnished by the City or third parties
retained by the City.
If, during the one-year period following completion of the Services, it is shown there is an error in the Services caused by
Contractor's failure to meet such standards and City has notified Contractor in writing of any such error within that period,
Contractor shall perform, at no additional cost to City, such Services within the original Project as may be necessary to
remedy such error.
ARTICLE 6. INDEMNIFICATION
Contractor shall indemnify and defend the City and its elected officials, officers, employees and agents from and against all
claims, losses, damages, and expenses (including reasonable attorneys' fees) of whatsoever kind and nature, to the extent
that such claims, losses, damages, or expenses are caused by or arise out of the performance or non-performance of this
Agreement and/or the acts, omissions, or conduct of Contractor and its agents, employees, contractors, sub-contractors and
representatives in undertaking and performing the Services.
This Article shall survive early termination or expiration of this Agreement.
ARTICLE 7. INSURANCE
During the term of this Agreement, Contractor shall maintain, at its sole cost and expense, no less than the following
insurance issued by an insurance company authorized to conduct business in the State of Ohio and having an "A" rating or
better by A.M. Best:
(1) General Liability Insurance, having a combined single limit of $1,000,000 for each occurrence and $1,000,000
in the aggregate.
(2) Automobile Liability Insurance, having a combined single limit of $1,000,000 for each person and $1,000,000
for each accident.
(3) Employers' Liability Insurance, having a limit of $500,000 for each occurrence.
(4) Professional Liability Insurance, having a limit of $1,000,000 annual aggregate.
(5) Contractor shall maintain errors and omissions insurance in the amount of $1,000,000.00.
Current certificates of insurance for all policies and concurrent policies required to be maintained by Contractor pursuant to
this Article shall be furnished to the City. All such insurance policies, excluding Professional Liability Insurance, shall name
the City, its elected officials, officers, agents, employees, and volunteers as additional insureds, but only to the extent of the
extent of the policy limits stated herein. All policies of insurance required hereunder shall contain a provision requiring a
minimum of thirty (30) days advance written notice to the City in the event of cancellation or diminution of coverage.
Contractor also shall maintain Workers' Compensation Insurance in such amounts as required by law for all employees and
shall furnish to the City evidence of same.
ARTICLE 8. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY
Except as otherwise provided in this Agreement, documents and reports prepared by Contractor as part of the Services shall
become the sole and exclusive property of the City upon payment. However, Contractor shall have the unrestricted right to
their use.
Contractor shall retain its rights in pre-existing and standard scripts, databases, computer software, and other proprietary
property. Rights to intellectual property that is not specifically designed or created exclusively for the City in the
performance of this Agreement shall also remain the property of Contractor.
City of Dayton, Ohio 7
Request for Proposals