IFB for Temporary Employment Services

Alamance Burlington Schools
School Nutrition Services
1712 Vaughn Rd, Burlington NC 27217
Tel: (336) 570-6080
Fax: (336) 570-6680
Invitation for Bid
FOR
Temporary Employment Services
Issued on: May 15, 2026
Due Date: Friday May 29, 2026 at 10:00 am
In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and
institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, disability, age, marital
status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity
conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident. Persons with disabilities who require
alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the State or local Agency that
administers the program or contact USDA through the Telecommunications Relay Service at 711 (voice and TTY). Additionally, program information may be made available in
languages other than English. To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a
Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request
a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary

for Civil Rights, 1400 Independence Avenue, SW, Mail Stop 9410, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: program.intake@usda.gov.USDA is an
equal opportunity provider, employer, and lender.
Alamance Burlington Schools
School Nutrition Services
Invitation for Bid
Items for Bid: Temporary Employment Services
Type of Contract: Annual with Option to extend contract for a maximum of
four (4) additional years, one (1) year increments)
Contract Period: August 1
th
, 2026 - July 31
th
, 2027
Deadline for submitting questions:
Date: May 22 , 2026
th
Time: 10:00 A.M.
Contact: Lori Snow
lori_snow@abss.k12.nc.us
IFB Due: Friday May 29, 2026
10:00 A.M.
Submit Proposals to: lori_snow@abss.k12.nc.us or ABSS School Nutrition 1712 Vaughn Rd.
Burlington NC 27217 c/o Lori Snow

If you do not plan to submit a proposal, please complete the NO BID RESPONSE
attachment and email it to lori_snow@abss.k12.nc.us .
Alamance Burlington Schools reserves the right to reject any or all proposals and to waive any
irregularities or technicalities.
INTENT
This invitation for bid is for employment services companies to provide temporary food service staff and
provide interim to permanent hire for Alamance Burlington School Nutrition Services for schools on an "as
needed" basis.
LENGTH OF CONTRACT
August 1, 2026 - July31. 2027. Unless this contract is renewed beyond the expiration of this contract, this
contract shall terminate on July 31, 2026. Alamance Burlington Schools can request renewal for a period not
to exceed four (4) additional terms of one (l) year each at the same or lower fixed fee rate. Employees will earn
the same base pay as a new incoming FS Asst with School Nutrition.
AWARD CRITERIA
Award will be based on the best competitive vendor fixed fee.
Alamance Burlington School Nutrition Services reserves the right to reject any and/or all bids if deemed to be in
the best interest of our district. The right is reserved to award this contract to a single overall bidder for all
services.
As provided by statute, the award will be based on the most responsive and responsible bid as deemed in the
best interest of Alamance Burlington School Nutrition Services. Bidders should show (example hourly price)
prices, but are requested also to offer a total price.
All bids must be received by May 29, 2026 at 10:00am. at which time, all submitted bids will be opened. Any
bids received after the deadline will not be considered.
Email your bids to Lori Snow at lori_snow@abss.k12.nc.us or Mail to: School Nutrition 1712 Vaughn Rd.
Burlington NC 27217 c/o Lori Snow.
General Instructions
The evaluation and selection of a temporary employment service vendor will be based on the vendor's
submitted bids. Failure to respond to the bid requirements in this IFB may be the basis for rejecting the
submitted bid.
Requests for Clarification
The SFA will not be bound by or be responsible for any interpretations or conclusions drawn from the IFB. All
questions or requests for additional information must be submitted by May 22, 2026 by 2:00 pm. Questions

should be emailed to Lori Snow at, lori_snow@abss.k12.nc.us. Any questions the SFA feels are pertinent to all
interested vendors, the SFA will email the questions and answers to each vendor as an addendum to the IFB. In
NO event may a vendor rely on any oral statement or communication by ABSS or its agents, advisors or
consultants.
Procurement Method
A competitive bid process will be used to procure services from the vendor. All procurement transactions shall
be conducted in a manner that provides maximum free and open competition with Federal regulations as
defined in 7 CFR 3016.
Bid Submission
All submissions of written bids must include:
1. Pricing: Billing rates and other billable charges that may apply
2. Conversion period: Amount of time a temporary employee must work prior to being eligible for hire by
ABSS.
And School Nutrition Services required forms fully executed:
1. Bid Certification form
2. Certification Regarding Debarment, Suspension, and Other Responsibility Matters
3. Certification of Lobbying
4. HUB statement
5. Deviation/Compliance form
6. Provide verification of minimal insurance coverage which would cover assigned temporary personnel.
7. Iran Divestment Requirement Form
Failure to return or sign all necessary documents requested as part of this IFB response will result in the rejection
of the entire bid.
A representative of the vendor who is authorized to enter into contracts on behalf of the vendor must sign the
Bid Certification form. The person signing the bid must indicate his/her title along with a signature. Bids
received without the proper signature will not be considered.
Vendors or authorized representatives are expected to fully inform themselves as to the terms, conditions,
requirements and specifications of this IFB before submitting bids. Failure to do so, will be at the vendor's own
risk. The law makes no allowance for errors or omission or commission on the part of the vendor; furthermore,
the vendor cannot secure relief on the plea of error or ignorance concerning any requirement included in the
IFB.
Conflict of Interest

All vendors must disclose in writing with the bid the name of any employee of ABSS who owns, directly or
indirectly, an interest of five percent (5%) or more in the vendor's firm or any of its branches or subsidiaries.
By submitting a bid, the vendor certifies that there is no relationship between the vendor and any person or
entity which is or gives the appearance of a conflict of interest related to this IFB.
Incurring Cost
Alamance Burlington School Nutrition Services is not responsible for any cost incurred by the bidders in replying
to this IFB.
Right to Reject or Negotiate Contract Terms
The Alamance Burlington School Nutrition Services department reserves the right to reject any and all bids. In
addition, ABSS School Nutrition Services retains the right to negotiate any terms of the contract.
Termination for Default
At any time, the School System may terminate this Contract immediately and without prior notice if provider is
unable to meet goals and timetables or if the School System is dissatisfied with the quality of services provided
Bid Requirements
The vendor should include the detailed model for providing services identified below.
1. Vendor will recruit, interview, employ and ensure compliance with all 1-9 and/or EVerify requirements
2. Vendor will use screening procedures including background checks when hiring individuals to be assigned
to work as temporary and interim to permanent food service staff with Alamance Burlington School
Nutrition Services.
3. Vendors will submit a copy of the background check for any and all temporary employees sent to work in
a school.
4. Vendors will maintain all personnel and payroll required for all temporary workers as required by federal,
state and local law.
5. Vendors will be responsible for paying each temporary employee all wages owed and offer each temporary
food service worker with the benefits that the vendor decides to offer.
6. Vendors shall comply with all state and federal employment laws and are responsible for paying,
withholding and transmitting payroll taxes; provide unemployment insurance and workmen's
compensation claims involving temporary food service workers.
7. Vendors will ensure employees get the Health Examination Certificate filled out by a medical professional
before employment.
Insurance and indemnification Requirements
1. If awarded a contract, the Proposer will provide a Certificate of Liability Insurance. The Proposer must
provide 30 days written notice to the district prior to the expiration of the insurance. The specific minimum
requirements are:
2. Workers' Compensation Insurance: Statutory Workers' Compensation Insurance, including Employer's

Liability with limits of $ 1,000,000.00 each accident;
$1,000,000.00 disease, policy limit; $1,000,000.00 disease, each employee; o Commercial General
Liability: A per occurrence limit of $1,000,000.00 is required. The Aggregate Limit will not be less than
$3,000,000.00. Any deviations from the standard unendorsed form will be noted on the Certificate of
Liability Insurance; Excess Liability Coverage: $1,000,000.00 per occurrence; and a minimum of
$1,000,000.00 in Professional Liability Insurance.
3. Such insurance or renewals or replacements thereof shall remain in force during the term of the contract
and any extensions.
4. The Proposer must consent to indemnify and hold the district harmless from and against any claims,
liabilities, and/or damages arising from or related to the negligent acts or omissions of the Proposer or the
Proposer's agents and/or employees.
Temporary Food Service Worker Expectations
1. Follow school manager's daily work schedule
2. Follow published menus and standardized recipes
3. Complete assigned tasks, such as but not limited to food production, cleaning, dishwashing, service,
putting up stock and paperwork as designated by school manager or assistant manager.
4. Follow all food safety and HACCP procedures to ensure food safety, sanitation and hygiene
5. Cleaning and sanitizing any surface areas and/or equipment, such as serving line, tables, seats, equipment
and floors
6. Sweeping and mopping all floors
7. Taking trash and cardboard out and placing in the designated dumpsters
Confidentiality of Student Information
While it is not anticipated that Provider will need or have access to student records, out of an abundance
of caution, Provider agrees that all student records or personally identifiable information contained in
student records that may be obtained in the course of providing services to the School System under this
contract shall be subject to the confidentiality and disclosure provisions of applicable federal and state
statutes and regulations as well as the School System's policies. All student records shall be kept in a
secure location preventing access by unauthorized individuals. Provider will maintain an access log
delineating date, time, agency, and identity of individual accessing student records who is not in the
direct employ of Provider. Provider shall not forward to any person other than parent or the School
System any student record or personally identifiable information obtained from a student record
(including, but not limited to, the student's identity) without the written consent of the School System.
Upon termination of this Contract, Provider shall turn over to the School System all student records or
personally identifiable information about students obtained by Provider while providing services under
this Contract. Nothing in this Contract gives Provider any right to access any student records or
personally identifiable information.

INSTRUCTIONS FOR CERTIFICATION
1. By signing and submitting this form, the prospective lower tier participant is providing the certification
set out on the reverse side in accordance with these instructions.
2. The certification in this clause is a material representation of fact upon which reliance was placed when
this transaction was entered into. If it is later determined that the prospective lower tier participant
knowingly rendered an erroneous certification, in addition to other remedies available to the Federal
Government, the department or agency with which this transaction originated may pursue available
remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this
quote is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms "covered transaction," 'debarred," suspended," "ineligible," "lower tier covered transaction,"
"participant, person, primary covered transaction," "principal," "quote," and "voluntarily excluded," as
used in this clause, have the meanings set out in the Definitions and Coverage sections of rules
implementing Executive Order 12549. You may contact the person to which this quote is submitted for
assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this form that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a
person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this
covered transaction, unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this form that it will include this clause
titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower
Tier Covered Transactions," without modification, in all lower tier covered transactions and in all
solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower
tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the
covered transaction, unless it knows that the certification is erroneous. A participant may decide the

method and frequency by which it determines the eligibility of its principals. Each participant may, but is
not required to, check the Non-procurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is suspended,
debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other
remedies available to the Federal Government, the department or agency with which this transaction
originated may pursue available remedies, including suspension and/or debarment.
10. The Prospective primary participant certifies to the best of its knowledge and belief that it and its
principals:
11. Where the prospective primary participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this bid.
RETURN THIS DOCUMENT WITH YOUR IFB PACKET
VENDOR NEW BID CERTIFICATION AND SIGNATURE
I certify by my signature below that the required PRICES quoted in the bid spreadsheets of this
IFB/CONTRACT are correct and that I have the authority to obligate the company named to perform under
requirements of this IFB/Contract Certification and all Standard Terms and Conditions stated in the Official
IFB/Contract, Attachments and Addenda.
Name of Vendor Representative____________________________________________
Title of Vendor Representative_____________________________________________ Name
of Company______________________________________________________
Date__________________________________________________________________
SCHOOL DISTRICT OFFICIAL ACCEPTANCE SIGNATURE
If any or all parts of the Vendor bids are accepted by the School District, an authorized School
District representative shall affix their signature hereto and collectively this New IFB/Contract
Certification and Agreement, along with the current IFB/Contract, Attachments, Addenda and the Vendor's bid
sheets shall become the Contract and shall represent the agreement between the School District and the
Vendor. The sections outlined in the Terms and Conditions of the IFB/Contract are for convenience and
reference only, and in no way define, describe, extend, or limit the scope or intent of the provisions of any
section of this document.
Summary

The intent of this IFB is to procure a Temporary Staffing agency to assist in providing temporary and possibly
permanent staffing for Alamance Burlington School Nutrition Services on an "as needed" basis. Vendors shall
assign qualified individuals to Alamance Burlington School Nutrition Services to perform temporary cafeteria
work at the request of Alamance Burlington School Nutrition Services in schools with cafeteria vacancies until
the positions are filled and/or the temporary help is no longer needed. The number of temporary staff needed is
determined by the number of vacancies. The temporary staff will work a minimum of 4 hours a day and up to 6
hours a day, depending on the vacancy needs on days that school is in session. Temporary food service staff
provided by the vendor must have some background and preferred experience to provide basic food service tasks
including food preparation, service and cleaning. Temporary food service staff will be trained on how to use the
equipment at their school assignment.
This is a Cost-plus Fixed Fee for Service (FFS) contract where the cost is the amount paid to the temporary food
service staff and the fixed fee is the vendor's fee. The fixed fee that is charged to administer the contract includes
all costs to the vendor for hiring. This includes the cost of criminal background checks, processing new hires,
paying employment taxes, health benefits fees (ACA surcharge) and any fees incurred and profit to the company.
The total hourly rate is the total amount including payment to the temporary food service staff and the vendor's
fixed fee for providing this service. In the event that the state or federal minimum wage is increased during the
term of this contract, the hourly pay rate paid to temporary food service staff may be increased to comply with
state and/or federal mandates. The fixed fee for service may be adjusted, by mutual agreement, only by the
amount of the increase in employment taxes resulting in an increase in the hourly rate. Bidders will need to have
a pool of temporary food service staff screened and ready to report to work on the first day of the school year.
Requirements for Temporary Food Service Staff Position
1. Temporary food service staff shall record their work time on a time card or time reporting set up by the
agency and School Nutrition Managers will confirm and sign off on the time reporting. Weekly time cards
and invoices will be sent to the school nutrition payroll specialist for final approval.
2. Hands on training will be provided at the school site by the School Nutrition Manager, Asst. Manager
and other employees.
3. Start/End times to report to work will depend on the school site needs. Each employee takes a 30-minute
unpaid lunch break with break time assigned by the school site FS manager. A complimentary meal
(lunch) will be provided by School Nutrition Services.
4. Uniforms -Temporary food service staff shall be dressed professionally. Food service staff are responsible
for purchasing their own black, white or khaki uniform pants and navy-blue polo shirt. NO jeans or
leggings. Uniforms will be clean, wrinkle free and in good repair.
5. Shoes are to be slip-resistant leather type upper, no mesh, solid black or white closed toe and heel. No
crocs or clogs with open back. They need to be a solid material, no holes.
6. Approved hair covering - hair net or ball cap provided by the school district. All hair must be covered.
Long hair must be pulled back and off the shoulders.
7. Facial Hair - any temporary food service staff with a mustache, goatee or beard either cooking, serving
or observing in a foodservice area must wear a beard guard that is provided by the school district
8. Eyelashes - False eyelashes are prohibited
9. Nails - Fingernails are to be kept short, trimmed, filed and clean. No fingernail polish is allowed (not
even clear) Be sure to scrub underneath fingernails. Artificial nails are not permitted.
10. Jewelry - Rings (except for a plain band without stones), bracelets (including medical bracelets) ,
watches, necklaces and other jewelry must be removed from body. Earrings or facial piercings are not to
be worn. Temporary food service staff that must wear a medical alert bracelet to protect their health,

accommodation like wearing the bracelet further up their arm, attaching it to a necklace worn inside their
shirt, or wearing an anklet is permissible.
11. Headphones or earbuds are NOT allowed
12. Cell phones - must be placed in a locker or secured area designated by the School Nutrition manager.
Cell phones are not to be kept on person. NO exceptions.
13. Absences - temporary food service staff must arrive at the designated school site on time each day and
complete their full shift. Worker(s) shall communicate with the School Nutrition designee if they will be
absent, will arrive late or need to leave early.
14. Policies - Temporary Food service staff must adhere to all Alamance Burlington School policies.
Temporary Food Service Staff Skill Requirements
1. Must be able to read, speak and comprehend the English language
2. Simple math, reading skills, and recipe preparation. High School diploma or GED required.
3. Communications skills to communicate positively and effectively with students, staff, vendors and parents.
4. Complete job requirements in assigned areas. This may include but not limited to the following maintain
dish room, daily record keeping, properly receiving and storing of food and supplies, fruit/vegetable
preparation, salad/sandwich preparation, mainline cooking, inventory, inventory control and kitchen
janitorial duties
5. Manual skills for cleaning and sanitizing food preparation equipment. Mechanical skills to safely operate
kitchen equipment.
6. Sweeping, mopping, twisting, turning, reaching, bending, stooping, pushing, pulling, reaching and
repetitive motions
7. Must be able to lift up to 40 pounds occasionally, lift up to 20 pounds frequently, lift up to 10 pounds
constantly
8. Frequent movement at a fast pace.
9. Stand up to six continuous hours.
Pre-Employment Requirements
Vendor MUST be able to provide Alamance Burlington School Nutrition Services verification that each
employee is screened for the following prior to working in the cafeteria.
1. National Criminal Background Check
2. National Sex Offender Data Search
3. Social Security Trace
4. Health Examination Certificate
ABSS currently uses Bchex, BIB company to conduct the background checks on job candidates. ABSS
recommends that vendors reach out to Bchex to ensure their background check is comparable to ABSS.
Lunsford Act
Provider also acknowledges that G.S. 14-208.18 prohibits anyone required to register as a sex offender under
Article 27A of Chapter 14 of the General Statutes from knowingly being on the premises of any school. Provider
shall conduct or arrange to have conducted, at its own expense, sexual offender registry checks on each of its
owners, employees, agents, and subcontractors ("contractual personnel") who will engage in any service on or