4310--Laundry Compressor Replacement

Active

Contract Opportunity

Sources Sought Notice (SSN)

Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 16
(NCO16)

This SSN is for market research and planning purposes only and shall not be considered an
Invitation for Bid (IFB), Request for Task Execution Plan, Request for Quotation (RFQ), or a
Request for Proposal (RFP). Additionally, there is no obligation on the part of the Government to
acquire any products or services described in this SSN. Your response to this SSN will be treated
only as information for the Government to consider. You will not be entitled to payment for
direct or indirect costs that you incur in responding to this SSN. This request does not constitute
a solicitation for proposals or the authority to enter negotiations to award a contract. No funds
have been authorized, appropriated, or received for this effort. Interested parties are responsible for adequately marking proprietary, restricted, or competition-sensitive information contained in their response. The Government does not intend to pay for the information submitted in response to this SSN.

The North American Industry Classification System (NAICS) for this requirement is 333912
with a size standard of $25.0 Million and Product Service Code (PSC) of 4310.

Please note that this is a draft Statement of Work.

DRAFT STATEMENT OF WORK (SOW)
Procurement of QSI-50 and QGV-50 Air Compressors and Associated Equipment
BACKGROUND
The procurement of one (1) Quincy Model QSI-50 or equal brand name fixed-speed rotary screw air compressor, one (1) Quincy Model QGV-50 or equal brand name variable-speed rotary screw air compressor, two (2) regenerative desiccant compressed air dryers, and associated accessories at Central Arkansas Veterans Healthcare System (CAVHS) in North Little Rock, AR.
The compressors shall operate in a lead-lag configuration and shall be capable of networked communication and remote monitoring using Q-Control and Q-Connect or equal systems.

WORK HOURS AND SCHEDULING ARRANGEMENTS
Nathan to provide hours for delivery and commissioning. Prior to work being performed proper coordination shall be initiated between the contractor and the government to ensure that delivery/services can be executed when scheduled. Work will not be scheduled or be performed on federal holidays. The Federal Holidays which are observed by the federal government are annotated below.
New Year s Day
Martin Luther King s Birthday
President s Day
Memorial Day
Juneteenth
Independence Day
Labor Day
Columbus Day
Veterans Day
Thanksgiving Day
Christmas Day
Any other day specifically declared to be a national holiday (per Federal Statute, Executive Order, or by the President s Proclamation).
An alternative schedule (different from the one described above) may be used if there is a mutual agreement between the government and the contractor regarding this alternative schedule.
SCOPE
The vendor shall provide all labor, materials, hardware, maintenance, and support necessary to ensure the Quincy Model GSI-50 or equal brand name and the Quincy QGV-50 or equal brand name functions at full capacity while in use at the facilities (to include operating as intended by the manufacturer).
The proposed contract shall include startup and commissioning services with the Original Equipment Manufacturer (OEM) specifications and guidelines.
Equipment Requirements are as follows:
Quincy Model QSI-50 or brand name equivalent (1)
Type: Helical screw, single-state, oil-flooded, air-cooled
Motor: 50 HP, 460V, 60 Hz, TEFC enclosure
Air Capacity: 240 CFM at 125 PSI
Sound Level: 77 dB(A)
Standard Features: High dust capacity inlet filter
Phase monitor
Hinged boltless access doors
Quick access to consumables
Large diameter rotors
Compact footprint
Spin-on oil filter
ASME-coded air/oil reservoir
Water-cooled oil cooler with temperature regulation
Air/oil separation with TEFC drive and fan motors
Q-Control or equal electronic panel with:
5.7" color display
Ethernet connectivity
Real-time trending
Remote I/O
Day/week scheduling
Dual pressure band
Graphic service plan indicator
Hour meter and reservoir pressure gauge
Safety features:
High temperature pre-warning
Discharge pressure relief valve
High temperature shutdown with dual probes
Wye-Delta reduced voltage starter (480V, NEMA 1 enclosure)
Structural steel base
Initial fill of QuinSyn Plus or equal synthetic lubricant
Q-Connect or equal cellular connectivity hardware for remote monitoring and service alerts
Quincy Model QGV-50 or brand name equivalent (1)
Type: Helical screw, single-stage, oil-flooded, air-cooled
Motor: 50 HP, 460V, 60 Hz, TEFC enclosure
Air Capacity: 60 259 CFM
Operating Pressure Range: 75 150 PSI
Sound Level: 77 dB(A)
Standard Features: Same features as QSI-50 or equal, with the addition of:
Variable Speed Drive (VSD)
Total oil capacity: 4.5 gallons
Outdoor Protection (2)
For both QSI-50 or equal brand name and QGV-50 or equal brand name models
Designed for outdoor operation between 35 and 115
Includes canopy modifications to protect against rain, wind, debris, and sunlight
Ducting/shielding over inlet and discharge
Controller protection
NEMA 4 electrical enclosure
Freeze Protection Package (2)
For both QSI-50 or equal brand name and QGV-50 or equal brand name models
Allows startup at ambient temperatures down to -4
Continuous operation at 14
Requires external 120V power supply
Compressed Air Dryers
Heatless Regenerative Desiccant Air Dryer (2)
Flow Capacity: 250 SCFM
Dew Point: -40
Working Pressure: 100-150 PSIG
Max Pressure: 200 PSIG
Inlet Temperature Range: 34 - 100
Max Ambient Temperature: 125
Electrical: 115V, 1-phase, 60 Hz, NEMA 12
Inlet/Outlet: 1-1/2 NPT
Dimensions: 36 L x 33 W x 86 H
Weight: 780lbs
Desiccant: Activated alumina, 140lbs per tower
Standard Features: Demand cycle w/digital dew point display
Touchscreen HMI
Pre-filter (0.01 micron) with differential pressure indicator and drain
Tower pressure gauge
ASME and CRN certified carbon steel pressure vessels
Pressure relief valve set at 200 PSIG
Communication and Control Requirements:
Compressors must be capable of networked operation using Q-Control or equal (up to six (6) units)
Must include Q-Connect or equal cellular hardware for remote monitoring
System must support:
Real-time performance visualization
Service status tracking
Remote diagnostics
Optional alerts (email/text)
Must allow lead-lag operation with automatic alternation and failover capability
WARRANTY REQUIREMENTS:
Air End: 10 years
Drive Motor: 5 years
Air/Fluid Receiver: 5 years
Cooler: 5 years
VENDOR RESPONSIBILITIES:
Delivery and Freight: Deliver all equipment to the designated location at CAVHS, North Little Rock, AR
Startup and Commissioning Services
Coordinate with VA M&O Section to schedule startup after installation is complete.
Once electrical work and wiring are completed by VA personnel, the vendor s technician shall:
Verify incoming voltage and ensure proper motor rotation
Complete a comprehensive startup checklist
Register the equipment warranty either via hard copy or online portal
Warranty coverage shall begin at the time of successful startup
Conduct a walkthrough of the compressor system and controls with VA staff
Configure compressor settings per VA instructions
Terminate network connectors to the system PLC
Program and test the compressor network to ensure proper lead-lag operation and communication
DOCUMENTATION AND TRAINING:
Provide all equipment manuals, warranty documentation, and start-up reports
Provide basic training to VA staff on system operation and monitoring tools
VA RESPONSIBILITIES:
Perform all installation, rigging, and utility connections.
Provide 120V power for freeze protection.
Complete all electrical wiring before vendor setup.
Coordinate access and scheduling for vendor startup and walkthrough.
INVOICING AND PAYMENTS:
Invoices for payment shall be submitted monthly in arrears, and the following information shall appear on all invoices:
Contractor s name/address/phone number
Contract Number: XXXXX, Month and year of service for invoice submitted
Contract Line-Item Number and description of service performed
PO) funding number
Line-Item Price(s) being invoiced
Total invoice amount
Timeframe of charges included in the invoice
NOTE: Invoices with any incorrect or incomplete information will be returned to the Contractor for resubmission.

The following information is requested in response to this SSN:
General Company Information:
Name of Company:
Address:
Point of Contact:
Phone Number:
Email Address:
Company Website (if available):
SAM Unique Entity Identifier Number:
Commercial & Government Entity (CAGE) Number:
Business Type (Socio-economic status as it relates to 333912). Please ensure the System
for Award Management (SAM sam.gov) indicates this NAICS code if you are
interested in the requirement. Please put a check mark or X next to the type of business
you are below:
Large
8(a)
HUBZone
Small Business
Small Disadvantaged Business
Woman-Owned Small Business
Service-Disabled Veteran-Owned Small Business
Veteran-Owned Small Business
***Note: All Veteran-Owned Businesses must be registered in SBA Veteran Small
Business Certification at Veteran Small Business Certification (sba.gov) to be
considered a Veteran Owned Business. Socioeconomic status (whether Service Disabled
Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VSOB),
HUBZone, 8(a), Woman Owned, Small Disadvantaged, etc.).

If small, does your firm qualify as a small, emerging business, or small disadvantaged
business? For all small businesses, including SDVOSB and VOSB, at least fifty (50)
percent of the cost of contract performance incurred for personnel shall be expended for
employees of the concern.

If disadvantaged, specify under which disadvantaged group, and if your firm is certified
under Section 8(a) of the Small Business Act. ***
Is this product available under a federal supply schedule (GSA)? If yes, please provide
the contract number.
Do you (Contractor) manufacture the product itself, or are you a distributor of the items being researched above?
Is your product domestic (made in the United States) or non-domestic?
Is your product name brand or equal to the product the government is seeking? Please communicate how the product is equal to, if not name brand.
Are you an authorized distributor/reseller? Must provide OEM authorization with SSN response.
Do you (Contractor) supply a product manufactured by another small domestic business, if it is a nonmanufacturer?
Is your (Contractor) Buy American Certificate complete in SAM? Please provide evidence with a response.
Is your (Contractor) Trade Agreement Certificate completed in SAM? Please provide evidence with a response.
What is your schedule of delivery after receipt of the order for the product?
Does the contractor possess the training and certification required to perform the startup and commissioning services with the OEM specifications and guidelines?
Contractors shall provide an estimated industry pricing for the product for market research and budgetary purposes.

Provide descriptive literature demonstrating the ability to meet the SOW requirements/salient characteristics listed for the product being offered. Please provide a list of contracts for commercial, federal, state, and local governments. Listed contracts shall provide communication on the government requirement, illustrating the capability for comparison to the product meeting the specific requirements per the draft SOW.

All responses to this Sources Sought Notice should be emailed to carmyn.williams@va.gov. All responses are due by noon on Monday, 26 January 2026.

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