TEMA New EOC and Administrative Building Nashville, Davidson County, Tennessee

REQUEST FOR PROPOSALS
Construction Manager / General Contractor
For the Project Titled:
TEMA New EOC and Administrative
Building
Nashville, Davidson County, Tennessee
SBC Project No. 361/000-03-2025
Release Date: July 29, 2026

REQUEST FOR PROPOSALS
Construction Manager / General Contractor
For the Project Titled:
TEMA New EOC and Administrative Building
Nashville, Davidson County, Tennessee
SBC Project No. 361/000-03-2025
RFP Contents
Sections:
1. Introduction
2. RFP Schedule of Events
3. Response Requirements
4. General Contracting Information & Requirements
5. Evaluation & Contract Award
Attachments:
6.1 Statement of Certifications & Assurances
6.2 Technical Response & Evaluation Guide
Section A - Mandatory Requirements
Section B - General Qualifications & Experience
Section C - Technical Qualifications & Approach
6.3 Cost Proposal & Scoring Guide
Section A - Pre-Construction Phase Services Lum Sum Fee
Section B - CM/GC Construction Services Fee Percentage
Section C - CM/GC Construction Services General Conditions Monthly Rate
Section D - CM/GC Construction Services General Conditions Lump Sum Costs
Section E - CM/GC Construction Services Percentage Based General
Conditions Costs
Section F: CM/GC Construction Services General Requirements
Section G: Cost Proposal Summary & Scoring
6.4 Response Package Documents
a. Response Package Cover Sheet
b. Project Reference Form
c. Preconstruction Contract Information Sheet
6.5 Score Summary Matrix
6.6 Pro Forma Master Contract and Contract Attachments
Attachment A - Attestation re Personnel Used in Contract Performance
Attachment B - Pre-Construction Services Payment Schedule
Attachment C - STREAM CM/GC Preconstruction Scope of Services
Attachment D - Direct Personnel Expense Calculation Worksheet
Attachment E - Task Order for Additional Related Services
Attachment F - Guaranteed Maximum Price Submission
Exhibit A - Construction Services Agreement
SBC Project No. 361/000-03-2025
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1. INTRODUCTION
1.1. Statement of Procurement Purpose
The State of Tennessee, Department of General Services, State of Tennessee Real Estate Asset
Management ("STREAM"), hereinafter referred to as the "State," has issued this Request for
Proposals ("RFP"), to define minimum contract requirements; solicit responses; detail response
requirements; and, outline the State's process for evaluating responses and selecting a Construction
Manager/General Contractor ("CM/GC"), to provide the needed services.
1.2. Project Description
The State is seeking to hire a CM/GC who can effectively partner with the State on the construction
of the Emergency Operations Center building and all associated work. The essential facility will be
composed of new construction to include partial demolition and tie-in of existing structure. Work
also includes construction of a new 300+ space parking garage, and all related site work. The new
Emergency Operations Center will include administrative space, break-out and conferencing rooms,
and an auditorium. The project is located at the Joint Force Headquarters (JFHQ) at 3041 Sidco Drive,
Nashville, TN. The project is being developed to replace the existing TEMA Emergency Operations
Center and support spaces located in the basement level of building 102, which no longer
adequately supports the modern-day requirements of TEMA.
Additional information can be found in the Project Program, and the Program Verification
documents (refer to RFP Section 1.3. for instructions on how to request documents).
The State intends to secure a contract for CM/GC services. The CM/GC shall provide consulting,
scheduling, and estimating/cost control services during the design phase of the Project, and shall be
the general contractor during construction, holding the trade contracts and providing the
management and construction services during the construction phase. The CM/GC shall
competitively procure and contract with the trade contractors and assume the responsibility and the
risk of construction delivery within the specified cost and schedule terms, after providing a
Guaranteed Maximum Price (GMP) for the scope(s) of work for the project identified on the RFP
cover page of the Project Specific Documents.
1.3. Current Project Status
The project has completed the Program Verification Phase and will advance into the Schematic
Design Phase upon the award of a contract as a result of this procurement.
The Designer for this project is:
Firm: TMPartners TLLC
Contact: Rich McNeil
Phone: 615.377.9773
E-Mail: rmcneil@tmpartners.com
The following documents have been provided by the Designer, are considered attachments to this
RFP, and will be made available to all by submitting a request to the Procurement Officer at
Tammy.Robbins@tn.gov.
SBC Project No. 361/000-03-2025
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* Project Program - PV Document TEMA EOC*Designer
* Program Narrative - 2026-07-09 TEMA EOC Narrative for CM-GC - FINAL
The Respondent must have a working understanding of all applicable codes required by the State of
Tennessee as listed in the Owner's Designers' Manual (The Designers' Manual is accessible online,
located at Designers' Manual 2020
1.4. Project Location
The Project will be located in Nashville, Davidson County, Tennessee
1.5. Additional Project Related Considerations
All respondents should be able to demonstrate in their response to this RFP their experience or
knowledge of the following:
Project delivery within the secured boundaries of a correctional facility requiring increased safety and
security protocols.
Project delivery on an active military base requiring certain security clearances or protocols.
There are no additional project-related considerations for this RFP.
1.6. Project Construction Budget
Below is the estimated Guaranteed Maximum Price ("GMP" Target), for all work associated with the
Scope of Services (attached as RFP Attachment 6.6., Pro Forma Contract, Attachment C, CM/GC Scope
of Services and Deliverables):
GMP Target - $199,050,000.00
It is imperative to the State that the cost of construction for the Project does not exceed the GMP
Target.
The CM/GC services for the Project will be procured based on the CM/GC providing a Contract
Controlled Insurance Program (CCIP) program and Subcontractor Default Insurance (SDI). The
CM/GC is to include in RFP Attachment 6.3, Section E, a rate for a CCIP, in the amounts of insurance
coverage required by the Pro Forma General Conditions. The CM/GC shall also include in RFP
Attachment 6.3, Section E, a rate for SDI in addition to the rate for a Performance and Materials
Payment Bond, as required by the Pro Forma General Conditions. If a potential CM/GC Respondent is
unable to provide one, or both of these programs, they shall notify the State during the Questions &
Comments period noted in RFP Section 2.1. Failure to provide rates for these programs may result in
disqualification of the response.
SBC Project No. 361/000-03-2025
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1.7. Scope of Service, Contract Period, & Required Terms and Conditions
Pro Forma Contract (attached as RFP Attachment 6.6.), details the State's requirements and the
scope of services and deliverables to be provided by the CM/GC.
The Pro Forma Contract substantially represents the contract document that the successful
Respondent will be required to sign.
It is anticipated that the date for the start of construction will be Winter 2027. All costs given in
response to this RFP must be provided in reference to this date.
GMP CONSTRUCTION DURATION (MONTHS) - 24 Months
If the Project is not substantially complete within the time period set forth in the construction contract,
the liquidated damage amount will be $2500.00 per day, until final substantial completion is achieved.
1.8. Nondiscrimination
No person shall be excluded from participation in, be denied benefits of, or be otherwise subjected
to discrimination in the performance of a contract pursuant to this solicitation or in the employment
practices of the Contractor on the grounds of handicap or disability, age, race, creed, color, religion,
(subject to Tennessee Code Annotated (T.C.A.), Sections 4-21-401 and 405), sex, national origin, or
any other classification protected by federal, Tennessee state constitutional, or statutory law. The
Respondent pursuant to this solicitation must, upon request, show proof of such nondiscrimination
and must post in conspicuous places, available to all employees and applicants, notices of
nondiscrimination.
1.9. RFP Communications
1.9.1. The State has assigned the following RFP identification number that shall be referenced in all
communications regarding this RFP:
SBC Project No. 361/000-03-2025
1.9.2. Unauthorized contact about this RFP with employees or officials of the State of
Tennessee except as detailed below may result in disqualification from consideration
under this procurement process.
1.9.2.1. Any entity or individual responding or intending to respond to this RFP
("Respondent") must direct communications concerning this RFP to the following
person designated as the Procurement Officer:
Tammy Robbins, Procurement Officer
Department of General Services
Phone: (615) 924-7028
Email: Tammy.Robbins@tn.gov
And hard copy communication of the above must be directed to:
SBC Project No. 361/000-03-2025
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Tammy Robbins, Procurement Officer
William R. Snodgrass Tennessee Tower 22nd Floor
312 Rosa L. Parks Avenue
Nashville, TN 37243
1.9.2.2. Notwithstanding the foregoing, Prospective Respondents may alternatively contact:
Terry Breece at Terri.L.Breece@tn.gov the individual designated by the State to
coordinate compliance with the nondiscrimination requirements of the State of
Tennessee, Title VI of the Civil Rights Act of 1964, the Americans with Disabilities Act
of 1990, and associated federal regulations.
1.9.3. Only the State's official, written responses and communications with Respondents are
binding with regard to this RFP. Oral communications between a State official and one or
more Respondents are unofficial and non-binding.
1.9.4. Potential Respondents shall ensure that the State receives all written questions and
comments, including questions and requests for clarification, no later than the Written
Questions & Comments Deadline detailed in the RFP Section 2, Schedule of Events. If written
questions and comments are not received by the deadline, the State is not obligated to
respond.
1.9.5. Respondents assume the risk of the method of dispatching any communication or response
to the State. The State assumes no responsibility for delays or delivery failures resulting
from the Respondent's method of dispatch. Actual or digital "postmarking" of a
communication or response to the State by a specified deadline is not a substitute for the
State's actual receipt of a communication or response.
1.9.6. The State will convey all official responses and communications related to this RFP to the
prospective Respondents from whom the State has received a Notice of Intent to Respond
(refer to RFP Section 1.13.).
1.9.7. The State reserves the right to determine, at its sole discretion, the method of conveying
official, written responses and communications related to this RFP. Such written
communications may be transmitted by mail, hand-delivery, facsimile, electronic mail,
Internet posting, or any other means deemed reasonable by the State. For internet posting,
please refer to the following website: Requests for Proposals (RFPs)
1.9.8. The State reserves the right to determine, at its sole discretion, the appropriateness and
adequacy of responses to written comments, questions, and requests related to this RFP.
The State's official, written responses will constitute an amendment of this RFP.
1.9.9. Any data or factual information provided by the State (in this RFP, an RFP amendment or any
other communication relating to this RFP) is for informational purposes only. The State will
make reasonable efforts to ensure the accuracy of such data or information; however, it is
the Respondent's obligation to independently verify any data or information provided by the
State. The State expressly disclaims the accuracy or adequacy of any information or data
that it provides to prospective Respondents.
SBC Project No. 361/000-03-2025
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1.10. Assistance to Respondents with a Handicap or Disability
Prospective Respondents with a handicap or disability may receive accommodation relating to the
communication of this RFP and participation in the RFP process. Prospective Respondents may
contact the Procurement Officer to request such reasonable accommodation no later than the
Disability Accommodation Request Deadline detailed in the RFP Section 2, Schedule of Events.
1.11. Respondent Required Review & Waiver of Objections
1.11.1. Each prospective Respondent shall carefully review this RFP, including but not limited to,
attachments, the Pro Forma Contract (attached as RFP Attachment 6.6.), and any
amendments, for questions, comments, defects, objections, or any other matter requiring
clarification or correction (collectively called "questions and comments").
1.11.2. Any prospective Respondent having questions and comments concerning this RFP must
provide them in writing to the State no later than the Written Questions & Comments
Deadline detailed in the RFP Section 2, Schedule of Events.
1.11.3. Protests based on any objection to the RFP will be considered waived and invalid if the
objection has not been brought to the attention of the State, in writing, by the Written
Questions & Comments Deadline.
1.12. Pre-Response Conference
A Pre-Response Conference will be held at the time and date detailed in the RFP Section 2, Schedule
of Events. Pre-Response Conference attendance is not mandatory. The Pre-Response Conference
will take place via WebEx (see details below):
Meeting link:
https://tn.webex.com/tn/j.php?MTID=me014ee81a61244c9c5d9adfd990c0e00
Meeting number:
2318 747 8826
Meeting password:
361-000-03-2025
Join by phone (attendees only)
+1 615-747-4911 Webex Call-In
+1-415-655-0001 US Toll
Access code: 2318 747 8826
The purpose of the conference is to discuss the RFP Scope of Services. The State will entertain
questions, however, prospective Respondents understand that the State's oral response to any
question at the Pre-Response Conference are unofficial and non-binding. Prospective Respondents
must submit all questions, comments, or other concerns regarding the RFP in writing prior to the
Written Questions & Comments Deadline date detailed in the RFP Section 2, Schedule of Events. The
State will send the official response to these questions and comments to prospective Respondents
SBC Project No. 361/000-03-2025
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from whom the State has received a Notice of Intent to respond as indicated in RFP Section 1.13.,
and on the date detailed in the RFP Section 2, Schedule of Events.
1.13. Notice of Intent to Respond
Before the Notice of Intent to Respond Deadline detailed in the RFP Section 2, Schedule of Events,
prospective Respondents should submit to the Procurement Officer a Notice of Intent to Respond
(in the form of a simple e-mail or other written communication). Such notice should include the
following information:
the business or individual's name (as appropriate);
a contact person's name and title; and
the contact person's mailing address, telephone number, facsimile number, and e-mail
address.
A Notice of Intent to Respond creates no obligation and is not a prerequisite for submitting a
response, however, it is necessary to ensure receipt of any RFP amendments or other notices
and communications relating to this RFP.
1.14. Response Deadline
A Respondent must ensure that the State receives a response no later than the Response Deadline
time and date detailed in the RFP Section 2, Schedule of Events. A Respondent must respond to this
RFP (including its attachments), as may be amended, as required. The State will not accept late
responses, and a Respondent's failure to submit a response before the Response Deadline will
result in disqualification of the response. It is the responsibility of the Respondent to ascertain any
additional security requirements with respect to packaging and delivery to the State of Tennessee.
Respondents should be mindful of any potential delays due to security screening procedures,
weather, or other filing delays whether foreseeable or unforeseeable.
SBC Project No. 361/000-03-2025
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2. RFP SCHEDULE OF EVENTS
2.1. The following RFP Schedule of Events represents the State's best estimate for this RFP.
TIME DATE
EVENT
(central time) (all dates are state business days)
RFP Issued July 29, 2026
July 31, 2026
Disability Accommodation Request Deadline
August 17, 2026
Pre-response Conference 11:00 a.m.
August 18, 2026
Notice of Intent to Respond Deadline
August 25, 2026
Written "Questions & Comments" Deadline 2:00 p.m.
September 1, 2026
State Response to Written "Questions &
Comments"
September 9, 2026
Response Deadline 2:00 p.m.
September 16, 2026
State Completion of Technical Response
Evaluations
September 18, 2026
Notification of Respondents Invited to Interview
September 29, 30, and October 1, 2026
Interviews
IMMEDIATELY FOLLOWING LAST
State Completion of Technical Response
INTERVIEW
Evaluations and Final Technical Score
IMMEDIATELY FOLLOWING LAST
State Opening & Scoring of Cost Proposals
INTERVIEW
October 2, 2026
State Notice of Intent to Award Released and
RFP Files Opened for Public Inspection
October 9, 2026
Protest Period Ends
October 12, 2026
State Building Commission (SBC) or State Architect
Approval Sought
October 12, 2026
State sends contract to Contractor for signature
October 19, 2026
Anticipated Contractor Signature Deadline
2.2. The State reserves the right, at its sole discretion, to adjust the RFP Schedule of Events as it
deems necessary.
SBC Project No. 361/000-03-2025
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Any adjustment of the Schedule of Events before the Notice of Intent to award is released will
constitute an RFP amendment, and the State will communicate such to prospective Respondents
from whom the State has received a Notice of Intent to Respond (refer to RFP section 1.13.).
SBC Project No. 361/000-03-2025
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