PLEASE NOTE:
Proposers must be registered to submit a proposal or their proposals may not be accepted. Proposers must register at
https://southportland.gov/Bids.aspx
.
*REGISTRATION CAN BE COMPLETED VIA THE "VIEW DOCUMENTS" BUTTON AT THE BOTTOM OF THIS PAGE*
City of South Portland, Maine
RFB 12-27
2025 OR NEWER FORD HYBRID POLICE INTERCEPTOR OR EQUAL
Notice and Specifications
Bids for a 2025 OR NEWER FORD HYBRID POLICE INTERCEPTOR OR EQUAL for the South Portland Police Department shall be submitted electronically to
For security reasons, you must enable JavaScript to view this E-mail address. with the name of the Bidder, Contract Name and Bid number in the subject line and will be received until 2:00 p.m., October 15th, 2026, at which time they will be opened and read. Proposals may also be submitted via USPS, UPS or FedEx to the City of South Portland, Purchasing Agent, 25 Cottage Rd., South Portland ME 04106. It is the offeror’s sole responsibility to ensure that their proposal is submitted prior to the date and time specified. Late proposals shall not be accepted.
Bids shall remain open to acceptance for ninety (90) days from their opening.
Proposals shall be submitted on the City provided proposal form, being signed with the firm’s name, and bearing the handwritten signature of an officer or authorized individual having the authority to bind the company to a contract by his/her signature.
Questions must be submitted in writing to the Purchasing Agent and be received by 12:00 noon on October 8th, 2026 - these may be mailed, hand delivered or e-mailed to
For security reasons, you must enable JavaScript to view this E-mail address.. The Purchasing Agent will be the only person issuing any changes to this Invitation. All changes, addenda, will be in writing and will be sent only to those firms on file with the Purchasing Agent as having received this document. The City shall not be responsible for any oral interpretation given by City personnel or others.
Bids from vendors not registered with the Purchasing Agent may be rejected; Respondents must be registered to submit a proposal or their proposals may not be accepted. Respondents must register at https://southportland.gov/Bids.aspx.
Prices quoted shall be F.O.B., South Portland, Maine, and shall include ALL costs of transportation, no additional fuel surcharges/fees shall be applied. The prices quoted shall include all expenses to provide the vehicles as they are specified and all fees, including but not limited to: temporary plates and copies of the State of Maine Certificate of Title applications (to be delivered with each vehicle with the actual certificates being mailed to South Portland Police Department).
Copies of the manufacturer’s order acknowledgment and the manufacturer’s production commitment shall be sent to the Purchasing Agent as soon as the successful bidder's firm has received them.
All equipment offered is to be brand new, and of good quality and workmanship. Certain features that have been specified are required by and are necessary for that vehicle's intended use by the Police Department. These features may be factory installed options or options that the dealer might have to install after receipt of the vehicles from the factory. These and any other features/options specified as well as any and all delivery, title fees, etc. pertaining to this bid must be provided and must be included in the price bid.
Any/all work and or products are to be in full compliance with any and all pertinent Federal, State of Maine and municipal regulations.
The City of South Portland is subject to Maine’s Freedom of Access Act (FOAA). Under this law, the City is required to make public information that we receive in the solicitation of proposals.
All warranty information shall be clearly stated and the dealer supplying and/or maintaining the vehicles awarded as a result of this bid will be expected to arrange a system to expedite the maintenance of police vehicles in their service department. All vehicles are to be in full compliance with any and all pertinent Federal, State of Maine and municipal regulations.
It is the custom of the City of South Portland, Maine to pay its bills 30 days following vehicle delivery and acceptance, and following the receipt of correct invoices for all items covered by the purchase order. In submitting bids under these specifications, bidders should take into account all discounts, both trade and time allowed in accordance with this payment policy and quote a net price. The City is exempt from the State’s sales and use tax as well as all Federal excise taxes.
The City reserves the right to waive any informalities in bids, to accept any bid or portions thereof (bidders are advised to note this and quote accordingly) and to reject any or all bids should it be deemed for the best interest of the City to do so. The City reserves the right to substantiate the bidder’s qualifications, capability to perform, availability, past performance record and to verify that the bidder is current in its obligations to the City, as follows:
Pursuant to City procurement policy and ordinance, the City is unable to contract with businesses or individuals who are delinquent in their financial obligations to the City. These obligations may include but are not limited to real estate and personal property taxes and sewer user fees. Bidders who are delinquent in their financial obligations to the City must do one of the following: bring the obligation current, negotiate a payment plan with the City’s Treasury office, or agree to an offset which shall be established by the contract which shall be issued to the successful bidder.
September 18th, 2026
Patrick Fitzgerald
Purchasing Agent
FULL BID DOCUMENT AVAILABLE AT THE LINK BELOW:
https://www.southportland.gov/DocumentCenter/View/4841/12-27-FORD-HYBRID-POLICE-INTERCEPTOR-OR-EQUAL
