Waiahole Valley Water System Operations and Maintenance

INVITATION FOR BIDS
WAIAHOLE VALLEY WATER
SYSTEM OPERATIONS AND
MAINTENANCE
Waiahole, Kaneohe, Oahu, Hawaii
IFB NO. 27-001-DEV
PREPARED BY:
Hawaii Housing Finance and Development Corporation
State of Hawaii

TABLE OF CONTENTS
IFB No. 27-001-DEV
TABLE OF CONTENTS .................................................................................................. TC-1
NOTICE TO BIDDERS.............................................................................................. NTB-1
INSTRUCTIONS TO BIDDERS ....................................................................................... I-1
MANDATORY SUBMITTALS ......................................................................................... A-1
.......................................................... SBCE-1
FORM OF BID ................................................................................................................... P-1
FORM NON-DEFAULT AFFIDAVIT............................................................................NDA-1
FORM NON-COLLUSIVE AFFIDAVIT ........................................................................NCA-1
FORM NON-GRATUITY AFFIDAVIT ..........................................................................NGA-1
FORM OF CONTRACT ................................................................................................... FC-1
SPECIAL CONDITIONS .................................................................................................SC-1
103D GENERAL CONDITIONS ........................................................................................... 1
GENERAL REQUIREMENTS ....................................................................................... GR-1
WORK AREA MAPS ............................................................................................................. 1
APPENDIX .......................................................................................................................... 1
END OF SECTION
Waiahole Valley Potable Water System Operations and Maintenance Table of Contents
IFB No. 27-001-DEV TC - 1

NOTICE TO BIDDERS
(Chapter 103D, HRS)
Sealed bids will be received by the Hawaii Housing Finance and Development Corporation
(HHFDC) online at the Hawaii State eProcurement (HIePRO) system website
(https://hiepro.ehawaii.gov/welcome.html), no later than 3:00PMon August 26, 2026, for IFB
No. 27-001-DEV to provide Operations and Maintenance for the Waiahole Valley Potable Water
System.
Beginning July 29, 2026, the INVITATION FOR BIDSwill be available on the HIePROwebsite
and may be examined by vendors who have a valid registered account in HIePRO. Registration
on HIePRO is required to view the solicitation and submit a response. Bids that are: (1)
not submitted on HIePRO, (2) not submitted in the required form, or (3) otherwise do not meet the
bid requirements, will not be accepted or considered for award.
HHFDCmay reject any and all bids and may waive any bid defects whenever HHFDC deems
such action is in the best interest of the State. Award will be made to the responsible bidder
offering the lowest responsive bid and shall be determined by HHFDC in its sole discretion.
A Pre-Bid Conference and/or Site Visit will be held at 48-140 Kamehameha Hwy, Kaneohe,
Hawaii 96744 on August 5, 2026 at 10:00am (HST). Attendance at the pre-bid meeting(s) is not
mandatory but strongly recommended to familiarize bidders with any existing site conditions and
the extent of services required by the IFB. Additional meetings will not be conducted.
Bidders must possess a General Contractor's A or specialty "C-37" license and a valid State of
Hawaii General Excise Tax License to be eligible to bid. All bidsshall include the State General
Excise Tax of 4.712%.
This solicitation will result in a contract for construction. Therefore, bid security of at least five
percent (5%) of the bid amount is required for bids exceeding $25,000. Contract performance
and payment bonds shall be required for contracts exceeding $25,000.
The successful bidder must provide proof of compliance with section 103D-310(c), Hawaii
Revised Statutes (HRS), in order to receive a contract award of$2,500 or more. The Hawaii
Compliance Express (HCE) system expedites the ability to furnish proof of compliance by
providing an online "Certificate of Vendor Compliance" for a business entity. Bidders are strongly
recommended to register with HCE as soon as possible so they are able to furnish proof of
compliance with their bids. For more information, visit: https://vendors.ehawaii.gov/ .
Questions, requests or discoveries relating to this bid solicitation must be submitted on HIePRO
using the Questions and Answers function no later than August 18, 2026.
Persons requiring special needs/auxiliary aids (e.g. sign language, large print or other media) for
this INVITATION FOR BIDS may contact the Solicitation Contact(s) at (808) 587-3455.
________________________________________
Dean Minakami,Executive Director
Hawaii Housing Finance and Development Corporation
Legal Ad Date:
NTB-1

INSTRUCTIONS TO BIDDERS
1.0 GENERAL
1.1 Definitions.
1.1.1 AG: State of Hawaii Attorney General.
1.1.2 Bid Form: Form of Bid, which is used to submit pricing information.
1.1.3 Bidder or Offeror: Any individual, partnership, firm, corporation, joint venture, or
other entity submitting directly or through a duly authorized representative or agent,
a bid for the good, service, or construction contemplated.
1.1.4 Bid Documents: IFB Instructions, Specifications, any special provisions and
applicable attachments and exhibits.
1.1.5 Contract: Form AG-003 Contract for Goods and Services based on Competitive
Sealed Bids.
1.1.6 Contract Documents: The Contract, amendments (which pertain to the Contract
documentation and post bid documentation) when attached as an exhibit to the
contract, the Notice to Proceed, the Bonds, the bid documents, change orders, field
orders, any written order for changes and interpretations and clarifications issued on
or after the effective date of the contract.
1.1.7 Contractor: The Offeror that enters into a Contract with HHFDC as a result of this
IFB.
1.1.8 GET: General Excise Tax.
1.1.9 HCE: Hawaii Compliance Express.
1.1.10 HHFDC: Hawaii Housing Finance & Development Corporation, 677 Queen Street,
Suite 300, Honolulu, Hawaii 96813.
1.1.11 HAR: Hawaii Administrative Rules.
1.1.12 HRS: Hawaii Revised Statutes.
1.1.13 IFB: Invitation for Bids No. 27-001-DEV.
1.1.14 State: State of Hawaii, HHFDC.
1.1.15 HOPA: Head of the Purchasing Agency (typically, the HHFDC Executive Director).
1.1.16 Procurement Officer: The HHFDC Executive Director or designee.
Waiahole Valley Water System Operations and Maintenance
Instructions
IFB No. 27-001-DEV I-1

1.2 General Requirements
Bidder shall review all Bid Documents, including but not limited to any General
Requirements or Technical Specifications, General Conditions, or Special
Conditions included in the bid packet to ensure Bidder is familiar with all
requirements of the project.
1.3 Solicitation Schedule; Availability of Bid Documents; Solicitation Contact
1.3.1 Solicitation Schedule
The schedule provided below is tentative and subject to change at the discretion of
HHFDC.
IFB Advertised July 29, 2026
Pre-Bid Meeting and/or Site August 5, 2026
Inspection at 10:00 am
Deadline for Questions or August 12, 2026
Clarification Requests
HHFDC Response Date for August 18, 2026
Questions or Clarifications
Bids Due August 26, 2026
3:00 pm
Notice of Intent to Award September 3, 2026
Estimated Contract Start Date October 1, 2026
1.3.2 Availability of Bid Documents
1.3.2.1 This solicitation is being conducted on the State of Hawaii eProcurement system
(HIePRO).
1.3.2.1.1 Bidders must access the Bid Documents on the HIePRO website, located at
https://hiepro.ehawaii.gov/welcome.html, and all responses to the IFB must be
submitted on HIePRO.
1.3.2.1.2 To view the details of the solicitation and enter a response, bidders must be
registered in HIePRO.
1.3.2.1.3 Once bidder is registered, bidder must login to respond to solicitation.
1.3.2.1.4 Only responses made through HIePRO will be accepted for this solicitation.
1.3.2.2 Awards made for this solicitation, if any, shall be done through the HIePRO system
and shall therefore be subject to a mandatory .75% (.0075) transaction fee, not to
exceed $5,000 for the total contract term. This transaction fee shall be based on the
total sales made against this contract, payable to Hawaii Information Consortium,
LLC (HIC), the vendor administering HIePRO.
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IFB No. 27-001-DEV I-2

1.3.2.2.1 HIC shall invoice the vendor directly for payment of transaction fees. Payment
must be made to HIC within thirty (30) days from receipt of invoice. HIC is an
intended third-party beneficiary of transaction fees, which are used to fund the
operation, maintenance and future enhancements of the HlePRO system.
1.3.3 Solicitation Contact
The Contact person(s) for this solicitation is:
Jon Rapoza
Email: Jonathan.rapoza@hawaii.gov
Phone: 808-587-3455
1.4 Pre-bid Meeting and Site Visit(s).
When specified in the NOTICE TO BIDDERS, all prospective bidders and other
interested parties are invited to attend a pre-bid meeting and any accompanying
site visit(s).
1.4.1 Attendance at pre-bid meetings and site visits is strongly encouraged.
1.4.1.1 Failure to attend the pre-bid meeting(s) and site visit(s) for a project DOES NOT
absolve the bidder from its responsibilities. Verbal responses and discussions may
occur during the course of the pre-bid meeting or site visit and shall not be
considered to alter any information in the solicitation documents.
1.5 Bidder Qualifications.
1.5.1 Bidders must possess a current and valid State of Hawaii License to
be eligible to bid. Any bid submitted by a Bidder that does not possess the required
license(s) shall be rejected.
1.5.2 Bidders (Contractors) shall be incorporated or organized under the laws of the State
or be registered to do business in the State as a separate branch or division that is
capable of fully performing under the contract. The following definitions apply to this
solicitation:
1.5.2.1 Hawaii Business 3-122-112 HAR: A bidder who is registered and incorporated or
award.
1.5.2.2 Compliant non-Hawaii Business 3-122-112 HAR: A bidder not incorporated or
organized under the laws of the State, but is registered to do business in the State
and complies with or is exempt from the requirements of 3-122-112 HAR, is a
-Hawa
1.5.2.3 Non-compliant Bidder: If a bidder is a non-Hawaii business and is not registered with
the DCCA Business Registration Division (BREG) or cannot comply with 3-122-112
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IFB No. 27-001-DEV I-3

HAR, then the bidder is non-compliant and is ineligible for an award.
1.5.3 Disqualification.
Any persons, firm or corporation where (1) the person, firm, or corporation, or (2)
a corporation owned substantially by the person, firm, or corporation, or (3) a
substantial stockholder or an officer of the corporation, or (4) a partner or
substantial investor in the firm is in arrears in any payment owed to the State of
Hawaii or any of its political subdivisions or is in default of any obligation to the
State of Hawaii or to all or to any of its political subdivisions, including default as
a surety or failure to perform faithfully and diligently on any previous contract
with the HHFDC, may be disqualified.
1.5.4 Permanent Office Location.
Bidder shall have a permanent office location from where he/she conducts
business and where he/she will be accessible to telephone calls regarding this
contract. An answering service is acceptable provided a response is made within
four (4) hours of the initial call from the Contract Administrator.
1.5.5 Bidder shall have adequate equipment and capacity to perform and complete the
work specified herein within the period specified.
1.5.6 Responsibility of Bidder.
1.5.6.1 Pursuant to Section 103D-310(b), the Procurement Officer may require the
prospective Bidder to submit answers to questions contained in a standard form of
questionnaire, such as the Statement of Bidder's Contractor Experience, or other
form(s) provided by the Department, properly executed and notarized, setting forth a
complete statement of experience of such prospective Bidder and its organization in
performing similar work and a statement of equipment proposed to be used,
together with adequate proof of the availability of such equipment, at the time
advertised for the opening of bids. If the information in the Statement of Bidder's
Contractor Experience proves unsatisfactory, the Procurement Officer may require
the prospective Bidder to submit answers to questions contained in the Standard
Qualification Questionnaire for Prospective Bidders on Public Works Contracts, with
detailed financials and other information, after the opening of bids. The
questionnaire will be returned to the Bidder after it has served its purpose.
Whenever it appears from answers to the questionnaire(s) or otherwise, that the
prospective offeror is not fully qualified and able to perform the intended work, a
written determination of non-responsibility of an offeror shall be made by the
Procurement Officer. The unreasonable failure of an offeror to promptly supply
information in connection with an inquiry with respect to responsibility may be
grounds for a determination of non-responsibility with respect to such offeror.
1.5.6.2 Pursuant to Section 103D-310(c), HRS, all offerors, upon award of contract, shall
comply with all laws governing entities doing business in the State, including, but not
limited to:
Waiahole Valley Water System Operations and Maintenance Instructions
IFB No. 27-001-DEV I-4

Chapter 237, tax clearance;
Chapter 383, unemployment insurance;
Chapter 392, temporary disability insurance; and
Chapter 393, prepaid health care.
Bidders shall produce documents to the procuring officer to demonstrate compliance
with this subsection. Any Offeror making a false affirmation or certification under
this subsection shall be suspended from further offerings or awards pursuant to
section 103D-702. The Procurement Officer shall verify compliance with this
subsection for all contracts awarded pursuant to section 103D-302.
Hawaii Compliance Express. Hawaii Compliance Express (HCE) is an electronic
system that allows business entities to quickly and easily demonstrate compliance
with applicable laws. It is an online system that replaces the necessity of obtaining
paper compliance certificates from the State Department of Taxation, Federal
Internal Revenue Service, Department of Labor and Industrial Relations, and
Department of Commerce and Consumer Affairs.
Offerors are strongly encouraged to register with HCE at https://vendors.ehawaii.gov
prior to submitting an offer. The annual registration fee is around $12.00 and the
compliance for award, execution of the contract, and final payment.
Timely Registration on HCE. Offerors are advised to register on HCE soon as
possible to ensure proof of compliance is available at the time of award.
1.5.6.3 The Procurement Officer shall make a determination of responsibility or non-
responsibility of bidder or prospective bidder based on available information.
1.5.6.4 If the Procurement Officer requires additional information, the bidder or prospective
bidder may be required to provide follow-up information requested by HHFDC.
1.5.6.4.1 The requested information shall be furnished upon request within two (2) working
days or as otherwise determined by the Procurement Officer.
1.5.6.4.2 Failure to furnish the requested information within the time allowed may be
grounds for determination of non-responsibility.
1.6 Addenda and Clarifications.
1.6.1 HHFDC may periodically issue addenda and bid clarifications which provide
additional information or alter the plans and specifications.
1.6.2 HHFDC will make addenda and bid clarifications available to Bidders via the means
indicated in the NOTICE TO BIDDERS for pickup of the solicitation documents.
Bidders are responsible for the information contained in the addenda and bid
clarifications whether or not the bidder receives the addenda or clarifications.
Waiahole Valley Water System Operations and Maintenance Instructions
IFB No. 27-001-DEV I-5

1.6.3 Bidders discovering an ambiguity, inconsistency, or error when examining the
solicitation documents or the site and bidders with questions or clarification requests
shall transmit said discoveries, questions, and/or requests to the Solicitation Contact
in writing via email by the date specified in the NOTICE TO BIDDERS, as amended
by any addenda.
1.6.4 Requests that are not transmitted on HIePRO or otherwise communicated in writing
directly to the Solicitation Contact will not be considered to be transmitted to HHFDC
and may not be addressed.
1.6.5 Questions received after the time specified in the NOTICE TO BIDDERS, as
amended by any addenda, will not be answered. Only responses to questions
addressed by formal written addenda will be binding. Oral and other interpretations
or clarifications will be without legal effect.
1.6.6 Requests for Substitution will only be considered prior to bid opening. If allowed,
requests of this nature must be submitted before the deadline specified for this
purpose in the NOTICE TO BIDDERS.
2 BID REQUIREMENTS
2.1 Bidder shall complete, sign, and submit to HHFDC the required forms and items
specified in the solicitation documents before the bid receipt date as indicated in the
NOTICE TO BIDDERS. Refer to the MANDATORY SUBMITTALS on Page A-1 for a
complete list of forms required to be submitted with the bid. Bidders must also
comply with any supplemental instructions contained within the solicitation
documents. Any bidder failing to meet this requirement may be deemed non-
responsive and not considered for award.
xcuse
Bidder from submitting any required documents and items specified in the
solicitation documents.
Form of Bid
Bid Security (Surety Bid Bond Bond A), if applicable
Form of Non-Default Affidavit
Form of Non-Collusive Affidavit
Form of Non-Gratuity Affidavit
Certification of Compliance with HRS 396-18, Safety and Health Program
Certification of Compliance with HRS 103B, Employment of State
Residents on Construction Procurement Contracts
Statement
A Notice of Intention to Bid is not required for this solicitation.
2.2 Form of Bid.
Waiahole Valley Water System Operations and Maintenance Instructions
IFB No. 27-001-DEV I-6

Bidder s on HIePRO
Commerce and Consumer Affairs (DCCA), if applicable.
2.2.1 The bid form shall be completed, signed, and submitted electronically on
HIePRO. Scanned copies of the signed bid documents will be accepted. If
unsigned, the bid will be automatically rejected unless accompanied by other
material containing a signature indicating the b
2.2.2 The bidder who submits the lowest responsive bid must submit the complete
original bid, with the original bid bond, if required, so that it is received within
five working days from the notification of intent to award, or as otherwise
specified by HHFDC. Failure to timely submit the original signed bid
documents may result in rejection of the bid.
2.2.3 Tax Liability. Work to be performed under this solicitation is a business activity
taxable under Chapter 237, HRS, and vendors are advised that they are liable for
the Hawaii General Excise Tax (GET). If a bidder is a person exempt by the HRS
from paying the GET and therefore not liable for the taxes on this solicitation, bidder
shall state its tax exempt status and cite the HRS chapter or section allowing the
exemption.
For evaluation purposes, pursuant to Chapter 103D-1008, HRS, the bidder's tax-
exempt price shall be increased by the applicable retail rate of general excise tax
and the applicable use tax. For competitive sealed bids, the lowest responsive,
responsible bidder, taking into consideration the above increase, shall be awarded
the contract, but the contract amount of any contract awarded shall be the amount of
the price offered and shall not include the amount of the increase.
2.2.4 Failure to complete and provide all information requested on the Form of Bid may
result in automatic bid rejection.
2.2.5 Bid Schedule(s).
Bidder shall completely fill out this section on the Bid Form and enter the cost for
the Base Bid, Extension-Term Bid, Variable Quantities Unit Prices and
Alternates when provided. Bidder shall sum the Base Bid, Extension-Term Bid,
Variable Quantities Unit Prices and Allowances when provided, and then Bidders
shall enter the Grand Total Bid on the Form of Bid. BE SURE TO
ENTER THE GRAND TOTAL BID PRICE IN WORDS AND NUMERALS on page
P-1 of the Form of Bid.
2.2.5.1 If provided, bidder shall fill in total costs for each alternate.
2.2.5.2 All bid amounts shall include the State GET of 4.712%.
2.2.6 Acknowledgment of Liquidated Damages.
Bidder shall acknowledge that it understands and agrees to the provisions for
Waiahole Valley Water System Operations and Maintenance Instructions
IFB No. 27-001-DEV I-7