FY26 - 27 COBH HVAC Maintenance and Repair

Location:	Ohio
Posted:	May 30, 2025
Due:	Jun 17, 2025
Agency:	State Government of Ohio
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	SRC0000031451
Publication URL:	To access bid details, please log in.

Solicitation ID:	SRC0000031451
Solicitation Name:	FY26 - 27 COBH HVAC Maintenance and Repair
Original Begin Date:	5/30/2025 12:00:00 AM
Begin Date:	5/30/2025 12:00:00 AM
End Date:	6/17/2025 2:00:00 PM
Inquiry End Date:	6/13/2025 12:00:00 AM
Commodity:	Heating and cooling and air conditioning HVAC installation and maintenance service
MBE Set Aside:	MBE Set Aside
Agency:	DMH521049 COL Bus Off - HCM ONLY TVBH
Solicitation Status:	Open for Bidding
Solicitation Type:	Request For Proposal (RFP) (Double Envelope)

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

Solicitation ID

SRC0000031451

Solicitation Name

FY26 - 27 COBH HVAC Maintenance and Repair

RFx Type

Request For Proposal (RFP) (Double Envelope)

Lot #

Solicitation Status

Open for Bidding

Round #

MBE Set Aside

Begin Date

5/30/2025 12:00:00 AM (ET)

Amendment?

End Date

6/17/2025 2:00:00 PM (ET)

Inquiry End Date

6/13/2025 12:00:00 AM

Summary

SCOPE OF WORK AND DELIVERABLES

Contractor must be authorized to perform maintenance and service on Metasys equipment/systems. Please provide authorization documentation with bid submission. The Metasys system controls both the COBH building and the Moritz building.

Preventative maintenance service for the following but limited to:

Chilled Water Pumps
Roof Exhaust Fans

Quarterly:

Semi-Annually – All quarterly maintenance as stated in addition to:

Annually:

Annually – Each Spring:

Pre-bid walkthrough was already scheduled during the first solicitation attempt (SRC0000030966). You may request to schedule another walkthrough by calling our maintenance department at (614) 641-4183.

Process

Evaluation Process

OhioMHAS’s evaluation process of responses submitted to this request may consist of up to four distinct phases:

OhioMHAS’s initial review of all proposals for timely submission;
An evaluation committee review of the proposals for defects and scoring;
OhioMHAS’s request for more information (clarifications, interviews, presentations, and/or demonstrations); and,
Negotiations or best offer requests.

At its sole discretion, OhioMHAS will determine whether phases three and/or four are necessary under this RFP, reserving for itself the ability to eliminate or add phases three or four at any time during the evaluation process. OhioMHAS may add or remove sub-phases to phases 2 through 4 at any time if MHAS believes doing so will improve the evaluation process.

Proposal Evaluation Criteria

In the proposal evaluation phase, OhioMHAS staff or reviewers selected by OhioMHAS (the committee) will rate the proposals submitted in response to this RFP based on the following criteria and weight assigned to each criterion.

Evaluation Criteria	Weight	Rating	Extended Score
Technician Experience/Certification	30
Experience working with State Agencies	10
Experience servicing a Mental Health Facility	20
Experience servicing a Mental Health Forensic Facility	20
Pricing comparable to Competitive Market	20
		Total:

Ship To

Contracting Entity

DMH521049 COL Bus Off - HCM ONLY TVBH

1 Record(s)

0 Record(s)

Solicitation Documents

Keywords

Reset

Title	Type	Att.	Validity End Date	Validity End Date
Request for Proposal	RFx Commercial Documents (Approved)	FY26 - FY27 RFP - HVAC.pdf

1 Record(s)

FY26 - 27 COBH HVAC Maintenance and Repair

See also