IFB 2620 Pickleball Ct Lighting Bid Package

INVITATION FOR BID IFB No. 2620
CITY OF PIQUA, OHIO
Purchasing Department
201 W. Water St.
Piqua, Oh 45356 Date: September 18,2026
For further information contact:
Bev Yount, NIGP-CPP, CPPB
Contract & Purchasing Manager
Phone: 937-778-4002
Email: byount@piquaoh.gov
Your sealed, written bid is requested for: Pickleball Courts Lighting Installation per the included bid form
and specifications.
Bids must be received in Purchasing Office no later than: 2:00 P.M. Thursday, October 22, 2026
Envelopes shall be plainly marked: IFB 2620 Lighting on left, lower comer of envelope
Envelopes should be addressed as follows: Bev Yount
City ofPiqua - Purchasing Dept.
201 W. Water St.
Piqua, OH 45356
User agency: Parks Department
Location ofPickleball Courts: Pitsenbarger Park, 1421 South St., Piqua, Ohio 45356
Submit signed original bid and one (1) copy of the bid.
Bidder is requested to use the City's bid form that is enclosed, as none other will be accepted.
LEGIBLE INFORMATION MUST BE GIVEN IN THE SPACES PROVIDED.
A copy of the Bid Tabulation may be obtained by sending a stamped self-addressed envelope.
All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of
interest shall be applicable to this I.F.B.
Bids are to include all shipping costs to the point of delivery as indicated above.
The City ofPiqua is exempt from payment of federal excise taxes and state retail sales taxes (Federal Excise
Tax Exemption Certification No. 31-6000136).
State Manufacturer and IVIodel No. of items you are bidding and send DESCRIPTIVE LITERATURE on
same with your bid. Any brand names on our bid form are to establish quality levels and do not indicate
preference.
The City ofPiqua reserves the right to reject any or all bids, to waive any irregularities in a bid, or to accept
the bid or bids which the judgment of proper officials, is to the best interest of the City.
The City ofPiqua reserves the right to accept a part or parts of a bid unless otherwise restricted in the bid. If
you are not in a position to quote, advise to this effect so we may keep your name on our active bid list.

BID to the
City ofPiqua, Ohio
Purchasing Department
Reply To I.F.B. 2620 - Lighting No Later Than: October 22, 2026 at 2:00 p.m.
Via mail or hand deliver to Bev Yount, Contract & Purchasing Manager, City ofPiqua, 201 W. Water St.
Piqua, OH 45356. The undersigned proposes and agrees to furnish any or all items bid at the prices stated
herein.
PITSENBARGER PICKLEBALL COURT LIGHTING
The City of Piqua is accepting bids &om licensed and certified electrical contractors for the expansion and
installation of lighting at the Pickleball Courts in Pitsenbarger Park. The purpose of this project is to
provide additional lighting to increase evening and nighttime accessibility and citizen usage of the courts.
All work shall be performed in a professional and workmanlike manner and in accordance with the
attached drawing, specifications, applicable electrical codes, and the requirements outlined below.
The contractor shall provide all necessaiy labor, materials, equipment, tools, supervision, permits, and
incidental items required to complete the project as specified.
LIGHTING PACKAGE
The lighting package shall include, at a minimum, the following:
1. Six (6) 30-foot tapered round steel lighting poles.
2. One (1) three-horn mounting bracket on each lighting pole.
3. Eighteen (18) LED light fixtures.
4. One (1) LED backlight fixture.
5. Specified lighting controls.
6. Include warranty on lights specified.
SCOPE OF WORK
The successful bidder shall furnish and install all labor, materials, and equipment necessary to complete the
project, including but not limited to the following:
1. Install a 200-amp, single-phase, NEMA 3R load center, complete with main circuit breaker, branch
circuit breakers, and surge protection, mounted on a free-standing structure.
2. Furnish and install a rigid metal free-standing support structure for the electrical equipment.
3. Furnish and install an underground 200-amp secondary feeder from the transformer to the electrical
panel utilizing PVC conduit, including all necessary conductors and final connections at the panel.

4. The secondaiy feeder conduit shall terminate approximately one (1) foot from the transformer.
Final connections at the transformer will be completed by the local utility company.
5. Furnish and install a control cabinet on the free-standing structure, complete with the specified
timer, contactors, switches, and associated wiring and components necessary for proper operation
of the lighting system.
6. Furnish and install six (6) precast concrete pole bases within the existing blacktop area adjacent to
the pickleball courts, in locations shown on the project drawing.
7. Furnish and install two (2) Quazite underground electrical ground boxes, located at the rear comers
of the courts as shown on the project drawing.
8. Bore and install one (l)-inch PVC conduit from the control panel to each lighting pole base,
including all necessary fittings, sweeps, and pull strings.
9. Furnish and install one (1) additional 1-inch PVC spare conduit, complete with pull string, from the
control panel to the Quazite ground boxes.
10. Furnish and install six (6) 30-foot tapered round lighting poles, including all associated circuitry
and electrical connections.
11. Furnish and install one (1) three-horn mounting bracket on each lighting pole.
12. Furnish and install eighteen (18) LED light fixtures, including mounting, wiring, aiming, and final
electrical connections.
13. Furnish and install one (1) LED backlight fixture, including associated circuitry, mounting, and
final electrical connections.
14. Furnish and install and program the specified lighting control system, including all necessary
components for proper operation.
15. Obtain all required electrical permits and coordinate all required inspections associated with the
project.
16. This project is being bid as a non-prevailing-wage project. Sales tax shall be excluded from the bid
price.
17. Final electrical connections at the utility transformer shall be completed by Piqua Power, City's
local provider. The contractor shall coordinate with the utility company as necessary to facilitate the
final connection.
18. All excess spoils generated from excavation, boring, and installation activities shall be removed
from the project site by the contractor.
19. Final grading and grass seed restoration are not included in the contractor's scope of work.
20. Patching and restoration of the existing blacktop are not included in the contractor's scope of work.
21. All work shall be inspected by local county inspection authority.

GENERAL REQUIREMENTS
The contractor shall verify all field conditions, dimensions, elevations, and existing utilities prior to
beginning work. Any discrepancies between the drawing, specifications, and existing site
conditions shall be brought to the attention of the City prior to proceeding with the affected work.
All electrical work shall comply with the current applicable editions of the National Electrical Code
(NEC), state and local requirements, manufacturer's installation requirements, and applicable
building and electrical codes.
The contractor shall be responsible for protecting existing improvements, utilities, pavement,
landscaping, and other property during construction. Any damage caused by the contractor or its
subcontractors shall be repaired to the satisfaction of the City at no additional cost to the City,
except for work specifically excluded from this scope.
Upon completion, the contractor shall test the lighting system and controls to verify proper
operation of all fixtures, circuits, controls, and associated equipment.
The completed installation shall be clean, operational, and ready for use upon final acceptance by
the City ofPiqua.
BD) SUBMITTAL
The bidder shall provide a lump-sum bid price for the complete project as described herein and shown on
the attached drawing.
The bid shall include all labor, materials, equipment, mobilization, permits, inspections, supervision, and
incidental costs necessary to complete the work, except for those items specifically identified as excluded.
The City ofPiqua reserves the right to reject any or all bids, to waive informalities, and to accept the bid
deemed to be in the best interest of the City.
This project is anticipated to be completed by November 30, 2026, with a mandatory pre-bid meeting to
be held at Pitsenbarger Park Pickleball Courts area, 1421 South St., Piqua, OH 45356 on Wednesday,
September 30, 2026, at 9:00 am.
Total cost of the Lighting Package Bid $_
(including all materials, equipment and labor)
Approximate time to complete work: _ days once purchase order has been
issued. Reminder to attach warranty information and references upon return of your bid to
the City.
Contact Chris Boeke, at 937-778-2061 or via e-mail cboeke@piquaoh.gov with any questions regarding the
specifications. All questions must be received in writing by October 15, 2026 at 3 p.m. and will be
answered directly to the person making the inquiry and also posted to the City's website. Any addendums

will be distributed to all known potential bidders and posted on our web site at www.piquaoh.gov. All
vendors are responsible for checking this site for any additional information.
The successful bidder must have and maintain current workers compensation insurance, comprehensive
general liability and automobile insurance for bodily injury, death or loss of or damage to property of third
persons in the minimum amount of $1,000,000.00 per occurrence with the City ofPiqua as an additional
named insured.
It is the policy of the City of Piqua not to discriminate on the basis of race, color, national origin, age, sex,
or disability in its hiring and employment practices, or in admission to, access to, or operation of its
programs, services and activities. With regard to all aspects of your proposal and contract. Contractor
certifies and warrants it will comply with this policy. Please sign and return with your proposal the
Americans with Disabilities Act Compliance Certification and the Drug-Free Workplace Compliance
Affidavit Forms provided.
THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF THIS BID WILL BE IN FULL
ACCORDANCE WITH THE CITY OF PIQUA SPECIFICATIONS APPLYING THERETO UNLESS EXCEPTIONS ARE STATED
ABOVE. THE CITY OF PIQUA RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS, TO WAIVE ANY IRREGULARITIES IN A
BID, OR TO ACCEPT THE BID OR BIDS WHICH THE JUDGMENT OF PROPER OFFICIALS, IS TO THE BEST INTEREST OF THE
CITY. THE CITY OF PIQUA RESERVES THE RIGHT TO ACCEPT A PART OR PARTS OF A BID UNLESS OTHERWISE
RESTRICTED IN THE BID.
All delivery costs are included in this quotation Bidding Company:
regardless ofF.O.B. designation.
Cash Discount Allowed: % 10thProximo. Address:
Leave blank if your terms are Net 30 days.
City State Zip Code
Delivery will be made within calendar
days after receipt of order. By:.
(please print or type) Name and Title
Prices quoted will remain firm for acceptance
within 90 calendar days after bid opening unless Signature:
otherwise stated.
Phone No.: /Fax No.:
Email Address:
Fed. I.D. No.:

INSTRUCTIONS TO BIDDERS
It will be assumed that all bids are based upon the specifications unless the bidder stipulates to the contrary
on the proposal form; in which case, the bidder shall point out in detail any and all deviations from the
specifications. Any exceptions to, or deviations from the specifications shall be clearly noted and
explained in detail on a separate sheet entitled BID EXCEPTION SHEET.
MINIMUM SPECIFICATIONS FOR NEW BLINDS
This specification shall describe Pickleball Court Lighting Installation for Pitsenbarger Park located at
1421 South St., Piqua, OH 45356. Bidders must submit with their bid, complete specifications and
warranty information on the items they propose to furnish. It is required that the lighting be completely
assembled and made ready for use.
No performance bond is required. No prevailing wages are required. A minimum of three references must
be submitted with your bid. The successful bidder will do a final walk through with Chris Boeke to ensure
everything is completed to the City's expectations.
It is required that the lighting, as specified herein, shall be completely assembled and adjusted, and that all
equipment including standard and optional equipment, be installed, and the lights made ready for
operation. The bidder shall represent by their bid that all materials to be furnished under this bid are new
and unused.
Standard Terms and Conditions
1. BILLING: All goods or services must be billed to the City ofPiqua and at prices not exceeding those stated on the purchase order. If prices or
terms do not agree with your quotation, you must notify the Purchasing Department within three business days or your disagreement is waived.
2. INVOICE: Prepayment or progress payments are not permitted unless prior permission is obtained from tlie Finance Department. All invoices
are to be in duplicate and are to be mailed to the Finance Department and shall reference the City's purchase order number. Failure to include
the purchase order number may prevent timely payment. Each purchase order must be invoiced separately. Unless specified otherwise, the
invoice will only be paid upon completion of the order. The City ofPiqua may issue payments to vendors electronically upon mutual agreement
of both parties.
3. CASH DISCOUNTS: All cash discount terms will be effective from date of actual receipt and acceptance oftlie items purchased, or receipt of
correct and acceptable invoice, whichever is later.
4. FREIGHT: NO COLLECTION FREIGHT SHIPMENTS WILL BE ACCEPTED. All quotations are solicited on a "delivered price" basis.
When, in rare instances, (lie City accepts a quotation not including all shipping charges, your claim for reimbursement, must be itemized on the
invoice and supported with a copy of the original freight bill.
5. TAXES: The City ofPiqua is exempt from payment of Federal excise taxes and State retail sales taxes. Our Federal Excise Tax Exemption
Certificate Number is 31-6000136. You are responsible for all Social Security taxes and Workers' Compensation contributions for yourself or
any of your employees.
6. DELIVERIES: All deliveries on this order must be in full accordance with specifications, properly identified with the purchase order number
and must not exceed the quantities specified.
7. CANCELLATION: Tlie City ofPiqua reserves the right to cancel this order by written notice if you do not fulfill your contractual obligations
with respect to timeliness, quality and/or any other reason.
8. DEFAULT PROVISIONS: In case of your default, the City ofPiqua may procure the items from otlier sources and hold you responsible for any
excess costs occasioned thereby and any other damages permitted by law, if you have been notified in writing by the City ofPiqua you are in
default and you have failed to cure the default within the time specified.
9. NO VERBAL AGREEMENTS: Tlie City ofPiqua will be bound only by the terms and conditions of this order, and will not be responsible for
verbal agreements made by any officer or employee oftlie City ofPiqua. In order to be binding on tlie parties, any changes made to these
Terms and Conditions shall be in writing and signed by botli parties.
10. PATENT AND COPYRIGHT INFRINGEMENT: It is hereby understood (and by acceptance of this order) you agree to defend, indemnify and
save harmless the City ofPiqua, Ohio, its officers, agents and employees from any and all loss, costs or expense on account of any claim, suit or
judgment as a result of, caused by, or incident to any patent, copyright or trademark infringement and/or royalty, actual or claimed, because of
tlie use or disposition by said City of any article enumerated on this order and sold to said City pursuant to this order.

11. FNSPECTION: The City ofPiqua may inspect the items ordered hereunder during their manufacture, construction and/or preparation at
reasonable times and shall have the right to inspect such items at the time of their delivery and/or completion. Items furnished hereunder may at
any time be rejected for defects revealed by inspection, analysis, or by manufacturing operations or use after delivery even though such items
may have previously been inspected and accepted. Such rejected items may be returned to you for fiill refund to City ofPiqua including
shipping and transportation charges.
12. WARRANTY: You warrant that the items and their production or completion shall not violate any federal, state or local laws, regulations or
orders. You warrant all items delivered hereunder to be free from defects of material or workmanship, to be good quality, and to conform
strictly to any specifications, drawings or samples which may have been specified or furnished by the City ofPiqua, and you further warrant that
you have good title to the items free and clear of all liens and encumbrances and will transfer such title to the City ofPiqua. Said warranties
shall not negate nor limit any implied warranties ofmerchantability or fitness. This warranty shall survive any inspection, delivery, acceptance
or payment by the City ofPiqua.
13. RISK OF LOSS: Title and risk of loss to and with respect to the items shall remain with you until the items in a complete state have been
delivered to and accepted by the City ofPiqua or to an agent or consignee duly designated by the City ofPiqua at the location specified on the
face hereof, items which are to be shipped shall be shipped F.O.B. destination unless otherwise specified by the City ofPiqua. A packing slip
must accompany each such shipment and if a shipment is to a consignee or an agent of the City ofPiqua, a copy of the packing slip shall be
forwarded concurrently to the City ofPiqua. If no such packing slip is sent, the count or weight by the City ofPiqua or its agent or consignee is
agreed to be final and binding on you with respect to such shipment.
14. SAVE HARMLESS: You shall indemnify and hold the City ofPiqua, its officers, elected officials, agents, consignees, employees, volunteers,
and representatives harmless from and against all expenses, damages, claims, suits, or liabilities (including attorney's fees of the City ofPiqua)
of every kind whatsoever by reason of, arising out of, or in any way connected with, accidents, occurrences, injuries or losses to or any person
or property which may occur before or after acceptance of the completed items by the City ofPiqua upon or about in any way due to resulting
from, in whole or in part, the preparation, manufacture, construction, completion, and/or delivery of the items, including such as are caused by
your subcontractors and excluding only such as are caused by the sole negligence of the City ofPiqua other than where the City ofPiqua's
negligence consists of its failure to discover a condition caused or permitted to exist by you or any subcontractor of yours.
15. INSURANCE: If requested by the City ofPiqua, you shall maintain policies of liability insurance such types and such amounts and with such
companies as may be designated by the City ofPiqua, which policies shall be written so as to protect the City ofPiqua and you from the risks
enumerated in Section 14. Such policies of insurance shall not be cancelable except upon thirty (30) days written notice to the City ofPiqua and
proof of such insurance shall be furnished by you to the City ofPiqua. In addition, such policies shall protect all your subcontractors. You
agree to make prompt written report to the insurance company involved of all accidents, occurrences, injuries or losses which may occur and of
any and all claims made against the persons insured under said policies of insurance and to send copies of such reports to the City ofPiqua
within twenty-four (24) hours of the time that you obtained knowledge of the occurrence thereof.
16. SPECIFICATIONS CONFIDENTIAL: Any document marked confidential or proprietary, received from The City ofPiqua, shall not be
released by the Company prior to the City's consent that the information to be released is disclosable and/or a public record. The City shall
receive immediate notice of any other document disclosed by the Company.
17. EXAMINATION OF PREMISES: If work is to be performed hereunder on the premises of the City ofPiqua, you represent that you have
examined the premises and any specifications or other documents furnished in connection with the items and that you have satisfied yourself as
to the condition of the premises and site and agrees that no allowance shall be made in respect of any error as to such on your part.
18. CLEANFNG OF PREMISES: If work is to be performed hereunder on the premises of the City ofPiqua, you shall at all times keep the premises
free from accumulation of waste material or rubbish. At the completion of the items you shall leave the premises and the items broom-clean.
19. EQUAL EMPLOYMENT OPPORTUNITY:
(a) You agree that you will not discriminate against any employee or applicant for employment because of race, color, religion, sex, ancestry,
national origin, place of birth, age, marital stahis, or handicap with respect to employment, upgrading promotion, or transfer, recruitment or
recruitment advertising, lay-off determination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.
(b) It is expressly agreed and understood by you that Section 19 (a) constitutes a material condition of this contract as fully as specifically
rewritten herein, also that failure to comply therewith shall constitute a breach thereof entitling the City to terminate the contract at its option.
20. AGREEMENT TO BE EXCLUSIVE: This purchase order contains the entire agreement between the parties and supersedes all other oral
agreements only when there is no executed contract between the parties. The parties acknowledge and agree that neither of them has made any
representation with respect to the subject matter of this purchase order or any representation inducing the execution and delivery of this
purchase order, except such representations as are specifically set forth here, and each party acknowledges that it has relied on these
representations in connection with its dealings with the other.
21. GOVERNING LAW: This purchase order, the performance under it, and all suits and special proceedings under it, shall be construed in
accordance with the laws of the State of Ohio. In any action, special proceeding or other proceeding that may be brought arising out of, in
connection with, or by reason of this agreement, the laws of the State of Ohio shall be applicable and shall govern to the exclusion of the laws of
any other forum, without regard to the jurisdiction in which the action or special proceeding may be instituted.
22. ADD

Bidders' List - IFB 2620:
1. Area Energy & Electric, Inc.
Jeff Pleiman jpleiman@areaelectric.com
2001 Commerce Dr.
Sidney, OH 45365
937-498-4784
2. Musco Lighting
John Kaufman john.kaufman@musco.com
614-937-9584
3. Buschur Electric, Inc.
Rob Greve robg@buschurelectric.com
P.O. Box 107
Minster, OH 45865
419-628-2021
4. Reliable Electrical Mechanical Services, Inc.
Tom Mason tmason@reliableems.com
333 N. Main St.
Piqua, OH 45356
937-335-3914
5. Sollmann Electric Company
Jamie Lenhart jlenhart@sollmannelectric.com
310 E. Russell Rd.
Sidney, OH 45365
937-492-0346
6. Rayner Electric
Raynerelectric@sbcglobal.net
112 W. Ash St.
Piqua, OH 45356
937-773-5848
7. B&J Electric of Poland, Inc.
P.O. Box 215
North Lima, OH 44452-0215
330-549-5509
8. Perram Electric, Inc.
6882 Ridge Rd.
Wadsworth, OH 44281-9706
330-239-2661

9. Zenith Systems
5055 Corbin Dr.
Cleveland, OH 44128-5462
216-587-9510
10. Gamechanger Athletics
Amanda Jackson
amanda(%gcathleticsllc.com
513-582-7116
11. Sidney Electric
840 S. Vandemark Rd.
Sidney, OH 45365
mfo(%sidnevelectric.com
12. Meyer Electric Co., Inc.
1499 Riverside Dr.
Sidney, OH 45365
Meyerelectric937@gmail.com

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