Weed Mowing Services

COSUMNES COMMUNITY SERVICES DISTRICT
REQUEST FOR PROPOSALS (RFP)
FOR
Weed Mowing Services
(PM-26-012)
Release Date: April 20, 2026
Proposal Deadline: May 14, 2026 by 10:00AM (PST)
Proposals must be received via email at the email address below by deadline.
Kavita Takhar, Management Analyst
Email: KavitaTakhar@cosumnescsd.gov
Phone: 916-405-5332
PLEASE READ: Ukraine/Russia-Related Sanctions Compliance. Vendor/Vendor is aware of the requirements of
California Executive Order N-6-22 ("Ukraine/Russia-Related Sanctions), which obligates Vendors/Vendors to
comply with existing economic sanctions imposed by the U.S. government in response to Russia's actions in Ukraine,
as well as any sanctions imposed under state law. The Services may be subject to compliance monitoring by the
District. It shall be the Vendors/Vendors sole responsibility to comply with all applicable economic sanctions.
Cosumnes Community Services District
8820 Elk Grove Blvd.
Elk Grove, CA 95624

Cosumnes Community Services District RFP
Weed Mowing Services (PM-26-012)
SECTION 1 - PURPOSE
The Cosumnes Community Services District ("District") is seeking qualified contractors to
provide weed mowing services. The work to be performed under this General Services
Agreement includes the furnishing of all labor, materials, tools, equipment, transportation, and
incidentals necessary to complete the weed mowing services.
SECTION 2 - DISTRICT PROFILE
The District is located in California's Central Valley in the southern portion of Sacramento
County, four miles south of the Sacramento City limits. The District is the largest community
services district in California encompassing 157 square-miles and serves an estimated
population of 207,000.
The District is a regional agency providing fire protection services to the cities of Elk Grove and
Galt, as well as unincorporated areas in southern Sacramento County. Additionally, the District
provides parks and recreation services exclusively to the Elk Grove community.
The District is dedicated to enhancing the quality of life of the residents, businesses, visitors,
and employees within the diverse community by protecting lives, property, and the environment
through superior fire suppression, emergency medical services, fire prevention, and special
operations response; and by providing parks and recreation services through well-maintained
parks and recreational opportunities for health, wellness, and social interactions.
LICENSURE REQUIREMENTS
If applicable, each Contractor shall be licensed pursuant to the Business and Professions Code.
Contractors who are ineligible to perform work on a public works project pursuant to Section
1777.1 or 1777.7 of the Labor Code are prohibited from submitting a Proposal on this project.
PREVAILING WAGES:
Bid must include prevailing wage. Wage rates can be located online at http://www.dir.ca.gov/dlsr.
The successful Contractor shall comply with all applicable Labor Code provisions, including but
not limited to, hours of labor, employment of apprentices and debarment of contractors.
CONTRACTOR REGISTRATION:
Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that
wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must
be registered with the Department of Industrial Relations. No bid will be accepted, nor any
contract entered into without proof of the contractor's and subcontractors' current registration
with the Department of Industrial Relations to perform public work. If awarded a Contract, the
Contractor and its subcontractors, of any tier, shall maintain active registration with the
Department of Industrial Relations for the duration of the Project. Complete and submit Exhibit
"D" with Proposal Package.
LABOR COMPLIANCE:
This Project is subject to compliance monitoring and enforcement by the Department of Industrial
Relations. In bidding on this project, it shall be the Contractor's sole responsibility to evaluate
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Cosumnes Community Services District RFP
Weed Mowing Services (PM-26-012)
and include the cost of complying with all labor compliance requirements under this contract and
applicable law in its proposal.
SECTION 3 - SCOPE OF WORK AND SCHEDULE OF SERVICES AND MAPS
The scope of work and schedule of services can be found in Exhibit "A", and the maps are
provided in Exhibit "B".
Please direct all questions regarding the Scope of Work and Schedule of Services, in writing to
Management Analyst, Kavita Takhar, KavitaTakhar@CosumnesCSD.gov. All questions are due
to Kavita Takhar by May 5, 2026, by 10:00 AM. All questions/answers will be posted to the
www.CosumnesCSD.gov bid website.
SECTION 4 - TERMS OF AGREEMENT
Length of Service Contract
The initial term of the General Service Agreement (GSA) will be for a twelve (12) month term,
from approximately July 1, 2026, through June 30, 2027. The District may extend the Agreement
for up to two (2) additional one (1) year terms at the same prices, terms, and conditions.
The cause and remedy for Contractor default or failure to perform satisfactorily will be governed
by Section 4 of the District's GSA (Exhibit "E").
Compensation
Contractor shall provide the District with invoices for payment within 30 days of the completion
of work.
Selection
Upon selection, the Proposal and Contractor information will be presented to the District Board
of Directors for approval. The Contractor will then receive the GSA and will be expected to
execute the agreement within ten (10) business days of receipt. The Contractor shall provide
completed W-9, insurance requirements, and copies of certifications with signed GSA.
Anticipated start date is July 1, 2026.
* The price proposed is firm for the Scope of Work and Schedule of Services described in
Exhibit "A" and cannot be altered after receipt per the terms of this RFP.
* Contractors will be required to obtain, and maintain for the duration of the contract,
insurance as described below Section 5.
SECTION 5 - MINIMUM QUALIFICATIONS
The Contractor has at least five (5) years of experience similar in nature and scope to the needs
of the District.
Insurance
The Contractor must provide evidence of commercial general liability, automobile liability, and
property damage, professional liability and cyber liability insurance from an insurance company
authorized to be in business in the State of California.
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Cosumnes Community Services District RFP
Weed Mowing Services (PM-26-012)
See minimums listed below. All insurance policies shall contain a Waiver of Subrogation in favor
of the Cosumnes Community Services District. If Contractor will be employing any person or
persons in the performance of this contract, Contractor shall procure a policy of Worker's
Compensation Insurance as required by the Labor Code of the State of California.
Commercial General Liability $1,000,000 per occurrence /
$2,000,000 aggregate, including
products/completed operations,
contractual liability, and broad form
property damage
Automobile Liability $1,000,000 combined single limit
(owned, hired, and non-owned
vehicles)
Workers Compensation Statutory Limits with $1,000,000
Employer's Liability
Umbrella/Excess Liability $1,000,000 per occurrence
(recommended due to acreage, fire
exposure, and residential adjacency)
Contractor will be required to provide an insurance certificate naming the District as additionally
insured. The Additional Insured endorsement must be on a form at least as broad as ISO CG 20
10 11 85 or equivalent. It must also state that coverage is primary and non-contributory with
respect to any insurance maintained by the District. Contractor must provide certificate showing
active policies of automobile liability, commercial general liability and property damage insurance
from an insurance company authorized to be in business in the State of California for the entire
length of the contract. The following statement must appear on the certificate: ""Cosumnes
Community Services District, its officers, officials, employees, agents and volunteers are to be
covered as additional insureds."
SECTION 6 - RFP OVERVIEW
RFP Timeline
The District will endeavor to administer the proposal process in accordance with the terms and
dates outlined below; however, the District reserves the right to modify the terms, activities,
timeline, or any other aspect of the process at any time, as it deems necessary.
EVENT DATE/TIME
RFP Advertising April 20, 2026
May 5, 2026 at 10:00 AM
Deadline for Questions
(PST)
District Provides Responses to Questions May 8, 2026
May 14, 2026 at 10:00 AM
Deadline for Submission
(PST)
Vendors Notified May 18, 2026
Board of Directors Approval June 17, 2026
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Cosumnes Community Services District RFP
Weed Mowing Services (PM-26-012)
RFP Coordinator
All communications concerning this RFP must be submitted via email to the RFP Coordinator
identified below. The RFP Coordinator will be the sole point of contact for this RFP.
Kavita Takhar, Management Analyst
8820 Elk Grove Blvd.
Elk Grove, CA 95624
Email: KavitaTakhar@cosumnescsd.gov
Phone: 916-405-5332
RFP Amendment and Cancellation
The District reserves the unilateral right to amend this RFP in writing at any time. The District
also reserves the right to cancel or reissue the RFP in its sole discretion. If an amendment is
issued, the District shall provide notice of the amendment to all Proposers. In addition, the District
shall post the amendment on its website at http://www.cosumnescsd.gov. Proposers shall
respond to the final written RFP and any exhibits, attachments, and amendments thereto.
RFP Questions - Directions for Submission
Specific questions concerning the RFP such as discrepancies in, omission from the RFP, or
doubt as to the meaning, should be submitted via e-mail to the RFP Coordinator prior to the
"Deadline for Questions." Proposer questions should clearly identify the relevant section of the
RFP, and page number(s) related to the question being asked. The questions submitted, and
the District's responses, shall be posted on the District's website at
http://www.cosumnescsd.gov.
Proposal Submittal
Proposals must be submitted no later than May 14, 2026, at 10:00 AM. Proposals received after
this time and date will not be considered. Proposers must submit an electronic copy (a single
.pdf file containing all submitted material) to the RFP Coordinator: Kavita Takhar (Email:
KavitaTakhar@cosumnescsd.gov). Any submission to District by email, will receive a reply that
the proposal has been received (during regular business hours). If a reply is not received, please
contact Kavita Takhar at KavitaTakhar@cosumnescsd.gov.
Any Proposal received prior to the submission date and time specified may be withdrawn or
modified by written request by the firm who submitted the proposal. To be considered, however,
the modified Proposal must be received by the submission date and time specified.
The Contactor Proposal is the basis for negotiation of an Agreement. If agreement is reached,
a written Agreement will be prepared and executed by the General Manager of the District. The
Agreement will not be executed until all required documentation has been received.
This Request for Proposal does not commit the District to enter into an Agreement, to pay any
costs incurred in the preparation of a Proposal in response to this request, or to procure or
contract for services. The District reserves the right to accept or reject any or all Proposals
received as a result of this request, to negotiate with any qualified firm or to modify or cancel in
part or in its entirety this Request for Proposal if it is in the best interests of the District to do so.
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Cosumnes Community Services District RFP
Weed Mowing Services (PM-26-012)
SECTION 7 - PROPOSAL SUBMISSION REQUIREMENTS
The following guidelines are provided for standardizing the preparation and submission of
proposals. The intent is to assist proposers in the preparation of their submissions and to assist
the District by simplifying the review process providing standards for comparison of submissions.
Proposals submitted in response to this RFP shall include a complete response to the
requirements in this section in the order presented. The District discourages lengthy and costly
proposals. Proposals should be a straightforward delineation of the proposer's capability to
satisfy the intent and requirements of this RFP and should not contain redundancies and
conflicting statements.
Proposal Format and Content
Proposals should be prepared in standard 8 1/2" x 11" format. All proposal pages should be
numbered. Failure to follow this specified format, to label the responses correctly, or to address
all of the subsections may, at the District's sole discretion, result in the rejection of the proposal.
Proposals must contain the following information in the order listed:
1. Introductory Letter - The introductory letter should be addressed to:
Kavita Takhar, Management Analyst
Cosumnes CSD
8820 Elk Grove Blvd.
Elk Grove, CA 95624
The letter shall include the following:
a. Proposer's legal name and corporate structure.
b. Proposer's primary contact information, including name, address, phone, website,
and email.
c. Identification of use of subcontractors and scope of work to be performed by
subcontractors.
d. Identification of any pending litigation against the Proposer.
e. Disclosure of any bankruptcy or insolvency proceedings in the last ten (10) years.
f. Statement indicating the proposal will remain valid for at least 120 days.
g. Signature of a company officer empowered to bind the Proposer to the provisions
of this RFP and any contract awarded pursuant to it.
2. Qualifications and Experience
Describe the Contract's capability for undertaking and performing the work, including any
professional licenses and certificates held by the Contractor. List types and locations of
similar work performed by the Contractor in the last five (5) years that best characterizes
the quality and past performance.
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Cosumnes Community Services District RFP
Weed Mowing Services (PM-26-012)
3. References
The Proposer must provide at least three (3) references for which they have conducted
similar on-call masonry services to within the last five (5) years. References may be
contacted as part of the selection process. For each reference, Proposer must provide
the following information:
a. Project name and location
b. Name of project representative, valid phone number and valid email address
c. Length (term) of contract
d. Brief description of work performed
4. Fee
The Proposer must complete and submit Exhibit "C" - Bid Proposal Form, for the cost
for requested services outlined in Section 3 - Exhibit "A" - Scope of Work and Schedule
of Services. Contractors shall clearly outline fees for the services to be provided. Upon
completion of tasks, the Contractor will notify the District and request payment for the
products and services by submitting an invoice and a brief description of work performed
during the billing period. Upon receipt of the invoice, the District will review in a timely
manner the products and services noted, verify completion, and authorize payment. No
cost increases shall be passed onto the District after the proposal has been submitted.
5. Supportive Information
This section may include graphs, charts, photos, resumes, and any other relevant
information in support of the Contractor's qualifications.
6. Disclosures
a. Statement that the Proposer or any individual who will perform work for the
Proposer is free of any conflict of interest.
b. The Proposer should identify any professional or personal financial or other
interest which could be a possible conflict of interest in performing the services of
the RFP. This includes any activities or relationships of the Contractor that might
create a conflict of interest for the Contractor or the District, and, if such activities
or relationships exist, a description of the facts, legal implications, and possible
effects sufficient to permit the District to appreciate the significance of the conflict
and to grant any conflict waiver, if appropriate and necessary.
7. General Services Contract Alterations
Attached to the RFP (Exhibit "E") is a copy of the District's standard General Services
Agreement ("Contract"). The District's standard Contract may be modified, in the District's
sole discretion, to address the specific provisions of this RFP and Contractor's should
note that this RFP any specifications or requirements specific to this RFP shall be
included in the Contract and Contract exhibits following an award of the Contract.
Please review the Contract carefully and note in your proposal any exceptions or
alterations to the Contract. Alterations or changes to the Contract that are not in the
Contractor's response will not be allowed after the selection of the Vendor. This
includes alterations, exceptions, or changes to the insurance and indemnity provisions.
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Cosumnes Community Services District RFP
Weed Mowing Services (PM-26-012)
By requiring these requests up front, the District can compare all respondents on an equal
basis.
The District reserves the right, in its sole discretion, to accept or reject any and all
proposed changes to the District's standard Contract. The District's standard Contract
may be modified, in the District's sole discretion, to address the specific provisions of this
RFP and Vendor's should note that this RFP any specifications or other requirements
specific to this RFP shall be included in the Contract and Contract's exhibits following an
award of the Contract.
SECTION 8 - PROPOSAL EVALUATION
The Contract Award will be made to the Contractor who, in the best judgment of the District, will
perform the work consistent with the RFP and who demonstrates the competence level and
professional qualifications necessary to satisfactorily perform the required services.
Proposals will be evaluated on various criteria including, but not limited to:
* Qualifications and References
* Experience on projects of similar scope
* Cost proposal
* Clarity of Proposal
Each of these factors is important to the District. The proposal should clearly explain the
Contractor's plan of action to fully achieve the results required of this contract. The Contractor
Proposal is the basis for negotiation of an Agreement.
The District may, but shall not be required to, conduct interviews with any or all of the
Contractors. If a Contractor is recommended through the interview process, the recommendation
shall be made to the Parks and Recreation Administrator; provided, however, that the Parks and
Recreation Administrator shall be the final decision-maker on the successful Contractor and may
consider all factors including, but limited to, the recommendation through the interview process,
the items set forth in this Section, prior District experience with the Contractor, and the terms
and conditions set forth in the Contractor's proposal. The District reserves the right to engage
investigation services without interviews or further discussion of the Proposals. The
recommended Contractor will be required to sign the District's Standard GSA prior to the award
of contract by the District's Board of Directors.
SECTION 9 - GENERAL TERMS AND CONDITIONS
Collusion
By submitting a response to the RFP, each Proposer represents and warrants that its response
is genuine and not made in the interest of or on behalf of any person not named therein; that the
Proposer has not directly induced or solicited any other person to submit a sham response or
encouraged any other person to refrain from submitting a response; and that the Proposer has
not in any manner colluded to secure any improper advantage over any other person submitting
a response.
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Cosumnes Community Services District RFP
Weed Mowing Services (PM-26-012)
Gratuities
No person will offer, give, or agree to give any District employee or its representatives any
gratuity, discount or offer of employment in connection with the award of contract by the District.
No District employee or representative will solicit, demand, accept, or agree to accept from any
other person a gratuity, discount, or offer of employment in connection with a District contract.
Required Review and Waiver of Objections by Proposers
Proposers should carefully review this RFP and all attachments and submit comments,
questions, defects, objections, or any other matter requiring clarification or correction
(collectively called "comments") in writing to the District no later than the deadline established in
this RFP. This will allow issuance of any necessary amendments and help prevent the opening
of defective proposals upon which contract award could not be made.
Protests based on any alleged defect with the RFP will be considered waived and invalid unless
the Proposer brings the alleged defect to the attention of the District, in writing, by the deadline
as established in this RFP.
Nondiscrimination
No person will be excluded from participation in, be denied benefits of, be discriminated against
in the admission or access to, or be discriminated against in treatment or employment in the
District's contracted programs or activities on the grounds of disability, age, race, color, religion,
sex, national origin, or any other classification protected by federal or California State
Constitutional or statutory law; nor will they be excluded from participation in, be denied benefits
of, or be otherwise subjected to discrimination in the performance of contracts with the District
or in the employment practices of the District's Vendors. Accordingly, all Proposers entering into
contracts with the District will, upon request, be required to show proof of such nondiscrimination
and to post in conspicuous places, available to all employees and applicants, notices of
nondiscrimination.
Proposal Preparation Costs
The District will not pay any costs associated with the preparation, submittal, or presentation of
any proposal made in response to this RFP.
Proposal Withdrawal
To withdraw a proposal, the Proposer must submit a written notice of intent to withdraw, signed
by an authorized representative, to the RFP Coordinator. After withdrawing a previously
submitted proposal, the Proposer may submit another proposal at any time up to the deadline
for submitting proposals.
Proposal Errors
Proposers are liable for all errors or omissions contained in their proposals. Proposers will not
be allowed to alter proposal documents after the deadline for submitting a proposal.
Incorrect Proposal Information
If the District determines that a Proposer has provided, for consideration in the evaluation
process or contract negotiations, incorrect information which the Proposer knew or should have
known was materially incorrect, that proposal will be determined non-responsive and will be
rejected.
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Cosumnes Community Services District RFP
Weed Mowing Services (PM-26-012)
Assignment and Subcontracting
The Vendor may not subcontract, transfer, or assign any portion of the contract without prior,
written approval from the District. Each subcontractor must be approved in writing by the District.
The substitution of one subcontractor for another may be made only at the discretion of the
District and with prior, written approval from the District.
Notwithstanding the use of approved subcontractors, the Proposer, if awarded a contract under
this RFP, will be the prime Vendor and will be responsible for all work performed and will be
responsible for all costs to subcontractors for services provided by the Proposer. The Proposer
is prohibited from performing any work associated with this RFP or using Vendors for any service
associated with this RFP offshore (outside the United States).
Right to Refuse Personnel
The District reserves the right to refuse, at its sole discretion; any subcontractors or any
personnel provided by the Proposer or approved subcontractors. The District reserves the right
to interview and approve all Proposer staff members in District's sole discretion. Proposer's staff
may be subject to the District's background and drug testing processes at any time.
Proposal of Additional Services
If Proposer offers services in addition to those required by and described in this RFP, those
additional services may be added to the contract before contract signing at the sole discretion
of the District.
Licensure
Before a contract pursuant to this RFP is signed, the Proposer must hold all necessary business
and professional licenses. The District may require any or all Proposers to submit evidence of
proper licensure.
Conflict of Interest and Proposal Restrictions
By submitting a response to the RFP, the Proposer certifies that no amount will be paid directly
or indirectly to an employee or official of the District as wages, compensation, or gifts in
exchange for acting as an officer, agent, employee, subcontractor, or Vendor of the Proposer in
connection with the procurement under this RFP.
Notwithstanding this restriction, nothing in this RFP will be construed to prohibit another
governmental entity from making a proposal, being considered for award, or being awarded a
contract under this RFP.
Any individual, company, or other entity involved in assisting the District in the development,
formulation, or drafting of this RFP or its scope of services will be considered to have been given
information that would afford an unfair advantage over other Proposers, and said individual,
company, or other entity may not submit a proposal in response to this RFP.
Contract Negotiations
After a review of the proposals and completion of the demonstration and proof of concept, the
District intends to enter into contract negotiations with the selected Proposer(s). These
negotiations could include all aspects of services and fees.
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