Walnut Creek Pump Station, Construction Administation

REQUEST FOR QUALIFICATIONS
RFQ #354-UT26-27
Project Title: Walnut Creek Pump Station, Construction Administration
Issue Date: April 20, 2026
Due Date: May 22, 2026 at 2pm ET
Issuing Department: Utilities
Direct all inquiries concerning this RFQ to:
Nick Westphal
Project Manager
Email: nicholas.westphal@carync.gov
v.04.15.24

Table of Contents
1 INTRODUCTION ............................................................................................................................. 1
1.1 Purpose ...................................................................................................................................................... 1
1.2 Background ............................................................................................................................................... 1
1.3 RFQ Timeline ........................................................................................................................................... 3
1.4 Pre-Submittal Conference ................................................................................................................. 3
1.5 Questions ................................................................................................................................................... 3
1.6 Submittal Requirements and Contact Information ................................................................ 4
1.7 Rights to Submitted Material ............................................................................................................ 4
1.8 Communications .................................................................................................................................... 5
1.9 Lobbying ..................................................................................................................................................... 5
1.10 Gifts and Favors ..................................................................................................................................... 5
1.11 Proposer Expenses .............................................................................................................................. 5
1.12 Proposer Acceptance .......................................................................................................................... 5
2 QUALIFICATIONS PACKAGE .................................................................................................. 6
2.1 Request for Qualifications Required Document Format .................................................... 6
2.2 Hourly Rates ............................................................................................................................................ 7
2.3 Qualifications Package Documents.............................................................................................. 7
3 PROPOSAL EVALUATION ........................................................................................................ 8
3.1 Evaluation Criteria ................................................................................................................................. 8
3.2 Final Selection ......................................................................................................................................... 8
3.3 Notice to Proposers .............................................................................................................................. 8
4 SCOPE OF SERVICES ................................................................................................................ 9
5 EXECUTION OF PROPOSAL .................................................................................................. 11
APPENDIX I ............................................................................................................................................. 12
APPENDIX II ............................................................................................................................................ 14
v.04.15.24

1 INTRODUCTION
1.1 Purpose
The Town of Cary is seeking one or more qualified firm(s) with which to contract for the
following services:
* Construction Phase Services
* Post-Construction Phase Services
A detailed scope of services is provided in Section 4 of this solicitation.
Information related to this solicitation, including any addenda, will be posted to the North
Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/solicitations/.
1.2 Background
The Walnut Creek Pump Station, located at 1100 Buck Jones Rd in Cary, receives flow
from a service area of approximately 1600 acres, including Downtown Cary, Fenton, the
Epic Games property, and South Hills. These areas are currently experiencing strong
growth and redevelopment which will require expansion of the existing pump station.

The Walnut Creek Pump Station was constructed in 1987 as a tri-plex station with a 3500-
gpm firm capacity. When first constructed, the pump station pumped north to the 24-inch
Black Creek interceptor which flows to the North Cary Water Reclamation Facility. A force
main route to the 21-inch Lynn's Branch interceptor was later utilized to pump south to
the South Cary Water Reclamation Facility. A force main route to the 24-inch Speight
Branch interceptor is currently utilized to pump south to the South Cary Water
Reclamation Facility. The pump station retains the ability to pump to all three force main
routes, for operational flexibility.
As Cary became aware of the concentrated redevelopment interest within the basin, staff
initiated a series of studies to establish the station's existing condition and identify
recommended station improvements. The following studies have been completed in the
last six years:
* Pump Station Evaluation Report, Kimley-Horn (2020)
o Initial pump station evaluation of the primary force main route only. Results
were used to identify additional required ARV.
* Walnut Creek Pump Station Basin Study, Freese and Nichols (2021)
o Hydraulic model incorporating CommunityViz buildout land uses for the
basin.
* Pump Station Evaluation Report, Kimley-Horn (2022)
o Re-evaluation of the primary force main route post-ARV installation.
o Generation of system curves and evaluation of existing pump station
capacity using each of the three force main routes.
* Walnut Creek Pump Station Preliminary Engineering Report, Kimley-Horn (2023)
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o Preliminary engineering report recommending improvements to address
short-term and long-term needs.
Following the 2023 PER, Cary retained Kimley-Horn for the detailed design work for the
pump station rehabilitation. With this effort wrapping up, Cary is interested in services to
provide construction administration and inspection as this project moves to the bid phase.
1.3 RFQ Timeline
Provided below is a list of the anticipated schedule of events related to this solicitation.
The Town of Cary reserves the right to modify and/or adjust this schedule to meet the
needs of the project. All times shown are Eastern Time (ET):
RFQ Process Date and time
RFQ Advertisement Date Monday, April 20, 2026
Pre-Submittal Conference Monday, May 4, 2026 @ 2pm
Town Hall
316 North Academy Street
Room 21275
Cary, NC 27513
Deadline for written questions Friday, May 8, 2026
Town Response to Questions Friday, May 15, 2026
(anticipated)
Submittal Due Date and Time Friday, May 22, 2026 @ 2PM
1.4 Pre-Submittal Conference
Non-Mandatory: All Proposers are URGED and cautioned to attend a PREPROPOSAL
CONFERENCE/SITE VISIT set forth below. A non-mandatory preproposal conference is
scheduled for Monday, May 4, 2pm at Cary Town Hall, 316 North Academy Street,
Room 21275, Cary, NC 27513. The preproposal conference allows the vendors to ask
questions regarding the RFQ that will be included in a written addendum on the NC eVP
website.
Vendor is cautioned that any information released to attendees during the preproposal
conference, and which conflicts with, supersedes, or adds to requirements in this Request
for Qualifications, must be confirmed by written addendum before it can be considered to
be a part of this proposal.
It is the Proposer's responsibility to assure that all addenda have been reviewed
and returned with the proposal.
1.5 Questions
Requests for clarification and questions to this RFQ must be received by the Town not
later than the date shown above in Section 1.3, entitled "RFQ Timeline", for the submittal
of written inquires. The Town will not entertain any further questions after the due date.
All questions related to this solicitation must be submitted in writing (via email) to the
following individual:
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Contact Name Email Address
Nick Westphal nicholas.westphal@carync.gov
Indicate "RFQ #354-UT26-27- Questions" in the subject of the email. Questions
submitted via telephone will not be answered.
The Town shall issue addenda reflecting questions and answers to this RFQ, if any, which
shall be posted to the NC eVP website. No information, instruction or advice provided
orally or informally by any Town personnel, whether made in response to a question or
otherwise in connection with this RFQ, shall be considered authoritative or binding.
Respondents shall be entitled to rely only on written material contained in an Addendum
to this RFQ.
It is important that all Respondents submitting to this RFQ periodically check the
NC eVP website for any Addenda. It is the Respondent's responsibility to ensure
that all addenda have been reviewed and, if required, signed and returned.
1.6 Submittal Requirements and Contact Information
Electronic responses ONLY will be accepted through the NC eVP website. Interested
parties must be logged in to submit proposals electronically. Registration information is
available at NC Electronic Vendor Portal (eVP). Proposals must be clearly marked with
name of the submitting company, the RFQ number and RFQ title (Your Company Name
354-UT26-27 Walnut Creek Pump Station, Construction Administration).
Proposers must submit one (1) electronic version, submitted as a viewable and printable
Adobe Portable Document File (PDF), on or before the submittal due date and time
provided in Section 1.3. Submissions that do not comply with the stated submission
method will be deemed non-responsive.
Cary reserves the right to reject any or all proposals for any reason and to waive any
informality it deems in its best interest. Any requirements in the RFQ that cannot be met
must be indicated in the proposal. Proposers must respond to the entire Request for
Qualifications (RFQ). An incomplete proposal may be eliminated from consideration
at the discretion of Cary.
It is the responsibility of the Firm to ensure that their response arrives at the designated
location specified in this Section by the due date and time specified in Section 1.3 RFQ
Timeline.
1.7 Rights to Submitted Material
All proposals and supporting materials, as well as correspondence relating to this RFQ,
shall become the property of the Town. The content of all submittals will be held
confidential until the selection of the firm is made. Proposals will be reviewed by the
Evaluation Team, as well as other Town staff and members of the general public who
submit public record requests. Any proprietary data must be clearly marked. In submitting
a Proposal, each Prospective Proposer agrees that the Town may reveal any trade secret
materials contained in such response to all Town staff and Town officials involved in the
selection process and to any outside consultant or other third party who serves on the
Evaluation Team or who is hired by the Town to assist in the selection process. Proposals
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marked entirely as "confidential", "proprietary", or "trade secret" will be considered non-
responsive and will be removed from the evaluation process.
1.8 Communications
All communications of any nature regarding this RFQ with any Town staff, elected Town
officials, evaluation committee members are strictly forbidden from the time the
solicitation is publicly posted until award. Questions must be submitted in writing to the
individual designated in Section 1.5 prior to the deadline provided in Section 1.3. Violation
of this provision may result in the Firm's proposal being removed from consideration.
1.9 Lobbying
By responding to this solicitation, the Firm certifies that it has not and will not pay any
person or firm to influence or attempt to influence an officer or employee of the Town or
the State of North Carolina, or any elected official in connection with obtaining a contract
as a result of this RFQ.
1.10 Gifts and Favors
Contractor shall become aware of and comply with laws related to gifts and favors,
conflicts of interest and the like, including N.C.G.S. 14-234, N.C.G.S. 133-1, and
N.C.G.S. 133-32.
1.11 Proposer Expenses
The Town of Cary will not be responsible for any expenses incurred by any Firm in the
development of a response to this Request for Qualifications or any other activities
associated with this procurement including but not limited to any onsite (or otherwise)
interviews and/or presentations, and/or supplemental information provided, submitted, or
given to Town of Cary and/or its representatives. Further, the Town of Cary shall reserve
the right to cancel the work described herein prior to issuance and acceptance of any
contractual agreement/purchase order by the recommended Firm even if the awarding
authority for each entity has formally accepted a recommendation.
1.12 Proposer Acceptance
Submission of any proposal indicates a Proposer's acceptance of the conditions
contained in this RFQ. The Town of Cary has the sole discretion and reserves the right
to cancel this RFQ, and to reject any and all proposals, to waive any and all informalities
and/or irregularities, if it is deemed to be in the Town's best interests to do so. The Town
of Cary reserves the right to accept or reject any or all of the items in the proposal, and
to award the contract in whole or in part and/or negotiate any or all items with individual
Firms if it is deemed in the Town of Cary's best interest. Moreover, the Town of Cary
reserves the right to make no selection if proposals are deemed not in the best interest
of the Town of Cary.
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2 QUALIFICATIONS PACKAGE
Responses must follow the format outlined below. The Town may reject as non-
responsive at its sole discretion any submittal that does not provide complete and/or
adequate responses or departs in any substantial way from the required format.
2.1 Request for Qualifications Required Document Format
All responses shall be no longer than 10 total .pdf sheets. The cover letter, Appendix I
and Appendix II are not included in the total.
Section 1: Cover Letter
Provide an introduction letter summarizing the unique qualifications of your Firm to meet
the needs of this project. This letter should be presented on the Firm's official letterhead
and signed by an authorized representative who has the authority to enter into a contract
with the Town on behalf of the Firm. Include the name, title, address, telephone and email
address of the individual who serves as the point of contact for this solicitation.
Section 2: Corporate Background and Experience
Include background information on the Firm and provide detailed information regarding
the Firm's experience with similar projects. Provide a list of all similar contracts performed
in the past 10 years, accompanied by at least 3 references, including contact persons,
firm, telephone number and email address.
Include the total amount invoiced for each listed project, the length of the project, and list
of personnel involved in the project who are also proposed for the subject project named
in this solicitation. Failure to provide a list of all similar contracts in the specified period
may result in the rejection of the Firm's proposal. The evaluation team reserves the right
to contact any or all listed references, and to contact other public entities regarding past
performance on similar projects.
Section 3: Financial Information
Not Required
Section 4: Project Understanding, Approach and Schedule
Provide a comprehensive narrative, outline, and/or graph demonstrating the Firm's
understanding and approach to accomplishing the tasks outlined in the Scope of Work
section of this RFQ. A description of each task and deliverable and the schedule for
accomplishing each shall be included.
Section 5: Team Firm, Experience and Certifications/Qualifications
This section must include the proposed staffing, deployment and firm of personnel to be
assigned to this project. The Proposer shall provide information as to the qualifications
and experience of all executive, managerial, legal, and professional personnel to be
assigned to this project, including resumes citing experience with similar projects and the
responsibilities to be assigned to each person. A project-specific firm chart which clearly
illustrates the roles, responsibilities, and the reporting relationships of each team member
should be included.
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2.2 Hourly Rates
This solicitation is being issued in accordance with NCGS 143-64.31, otherwise known
as the Mini-Brooks Act, and therefore price cannot and will not be a determining factor in
the selection of the successful contractor. One copy of the hourly rates for all proposed
project personnel should be uploaded as a separate file using the same naming format
described in Section 1.6.
2.3 Qualifications Package Documents
This RFQ is comprised of the base RFQ document, any attachments, and any addenda
released before Contract award. All attachments and addenda released for this RFQ in
advance of any Contract award are incorporated herein by reference.
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3 PROPOSAL EVALUATION
3.1 Evaluation Criteria
This is not a bid. There will not be a public opening. Proposals will be evaluated based
solely on the following criteria:
(a) x (b)
(a) (b)
Criteria Weighted
Weight Score (0-3)
Score
Corporate Background and Experience 20
Project Understanding 20
Project Approach 35
Team Experience and Qualifications 25
Final Score
Score Points
0- Missing or Does Not Meet Expectation 2- Meets Expectation
1- Partially Meets Expectation 3- Exceeds Expectation
3.2 Final Selection
Proposals will be reviewed after opening and will be ranked in order of choice, at which
point contract negotiations will begin with the most qualified firm. If negotiations are
unsuccessful, the Town will then pursue negotiations with the next most qualified firm.
The Town shall not be bound or in any way obligated until both parties have executed a
contract. The Town also reserves the right to delay the award of a contract or to not award
a contract.
The general conditions and specifications of the RFQ, including the Contractor's fee
proposal, and/or written correspondence applicable to the RFQ, may become part of the
contract documents. Failure of the awarded Contractor to perform as represented may
result in contract cancellation.
3.3 Notice to Proposers
It shall be the Proposer's responsibility to read the Instructions, all relevant exhibits and
attachments, and any other components made a part of this RFQ, and to comply with all
requirements and specifications provided herein. Proposers are responsible for obtaining
and complying with all Addenda and other changes that may be issued in connection with
this RFQ.