Development Study and Financial Model Update

Location:	North Carolina
Posted:	Apr 20, 2026
Due:	May 8, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	A - Research and development R - Professional, Administrative and Management Support Services
Solicitation No:	274-PLANDEV-Fee Study
Publication URL:	To access bid details, please log in.

Solicitation Number:	274-PLANDEV-Fee Study
Project Title:	Development Study and Financial Model Update
Description:	Engage a consultant to review and enhance the existing model for Development Fee revenues and expenses. The consultant will integrate historical data, optimize fee structures, incorporate organizational restructuring, and improve methods for collecting and analyzing volume data collection. The updated model will be implemented with the Fiscal Year of 2028 and will support the objectives listed below: • Incorporate Organizational Restructuring • Enhancement of the Model for Historical Expenses • Optimization of Volume Data Collection • Update of the Fee Schedule / Integrating Fee Model with the Unified Development Ordinance to
Opening Date:	5/8/2026 5:00 PM
Posted Date:	4/21/2026
Status:	Open
Department:	CITY OF RALEIGH


Solicitation Number * 274-PLANDEV-Fee Study	Department CITY OF RALEIGH	Status Reason Open
Opening Date 2026-05-08T17:00:00.0000000	Posted Date * 2026-04-20T20:19:16.0000000Z	Primary Commodity Code Public administration
Mandatory Conference/Site Visit — —	Special Instructions Noah Wike Fiscal Analyst Email: Noah.Wike@Raleighnc.gov	Solicitation Type * Select RFP IFB RFI
Owner Nikolai Merza
Description Engage a consultant to review and enhance the existing model for Development Fee revenues and expenses. The consultant will integrate historical data, optimize fee structures, incorporate organizational restructuring, and improve methods for collecting and analyzing volume data collection. The updated model will be implemented with the Fiscal Year of 2028 and will support the objectives listed below: • Incorporate Organizational Restructuring • Enhancement of the Model for Historical Expenses • Optimization of Volume Data Collection • Update of the Fee Schedule / Integrating Fee Model with the Unified Development Ordinance to

Attachment Preview

Request for Proposals # 274-PLANDEV-Fee Study

Title: Development Study and Financial Model Update

Issue Date: 4/20/2026

Due Date: May 8th, 2026, no later than 5:00PM EST

*LATE PROPOSALS WILL NOT BE ACCEPTED*

Issuing Department: Planning and Development

Direct all inquiries concerning this RFP to:

Noah Wike

Fiscal Analyst

Email: Noah.Wike@Raleighnc.gov

(v.09/15/25)

Table of Contents

1. Introduction .............................................................................................. 2

1.1 Purpose ............................................................................................. 2

1.2 Background........................................................................................ 2

1.3 RFP Timeline ..................................................................................... 3

1.4 Pre-Proposal Conference .................................................................. 3

1.5 Proposal Question ............................................................................. 3

1.6 Proposal Submission Requirements & Contact Information .............. 4

1.7 Business Engagement & Opportunities ............................................. 5

1.8 Rights to Submitted Material.............................................................. 5

1.9 Communications ................................................................................ 6

1.10 Lobbying ............................................................................................ 6

1.11 Conflicts of Interest ............................................................................ 6

1.12 Proposer Expenses ........................................................................... 7

1.13 Proposer Acceptance ........................................................................ 7

2. Proposals ................................................................................................. 7

2.1 Request for Proposals Required Document Format .......................... 8

2.2 RFP Documents .............................................................................. 10

3. Proposal Evaluation .............................................................................. 10

3.1 Proposal Evaluation Criteria (Stage 1)............................................. 10

3.2 Interview/Demonstration (Stage 2) .................................................. 11

3.3 Final Selection ................................................................................. 11

3.4 Notice to Proposers Regarding RFP Terms & Conditions ............... 12

3.5 Contract Term…………………………………………………………….12

4. Scope of Services .................................................................................. 12

Appendix I – Proposal Cost Form ................................................................... 13

Appendix II – Proposer Questionnaire ........................................................... 14

Appendix III – Reference Questionnaire (Instructions) ................................. 15

Appendix III – Reference Questionnaire Form ............................................... 16

Appendix IV – Sample Contract ...................................................................... 18

1 INTRODUCTION

1.1 Purpose

The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which

to contract for the following services:

Engage a consultant to review and enhance the existing model for Development Fee

revenues and expenses. The consultant will integrate historical data, optimize fee

structures, incorporate organizational restructuring, and improve methods for collecting

and analyzing volume data collection. The updated model will be implemented with the

Fiscal Year of 2028 and will support the objectives listed below:

• Incorporate Organizational Restructuring

• Enhancement of the Model for Historical Expenses

• Optimization of Volume Data Collection

• Update of the Fee Schedule / Integrating Fee Model with the Unified

Development Ordinance to include upcoming changes to Combined

Development Process

All information related to this solicitation, including any addenda, will be posted to the

North Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

Noah Wike

Email Address

Noah.wike@raleighnc.gov

1.2 Background

The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing

areas in the country. A great economy, top educational institutions, and exceptional health

care facilities are some of the characteristics that attract people to the triangle area. The

mild climate, diverse work force and proximity to Research Triangle Park combine to make

Raleigh a great place to live.

Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and

economic sustainability. The City conserves and protects our environmental resources

through best practice and cutting-edge conservation and stewardship, land use,

infrastructure and building technologies. The City welcomes growth and diversity through

policies and programs that will protect and enhance Raleigh’s existing neighborhoods,

natural amenities, history, and cultural and human resources for future generations. The

City leads to improving quality of life for neighborhoods and standard of living for all

citizens. The City works with universities, colleges, citizens, and local partners to promote

new technology, create new job opportunities, and encourage local businesses and

entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets to carry

out the duties of the City through transparent civic engagement and by providing the very

best customer service to our citizens.

The N.C. General Statutes provide local jurisdictions authority to employ administrators,

inspectors, enforcement officers, planners, technicians, and other staff to develop,

administer and enforce the City’s development regulations, see N.C. Gen. Stat. § 160A-

402(a), as well as inspectors for the administration and enforcement of Building Code

regulations, see N.C. Gen. Stat. § 160D-1102. Among other things, the duties and

responsibilities of these employees include accepting and processing applications for

development approval and conducting inspections to determine if approved development

projects are built according to applicable State and Local laws, local ordinances and

regulations, and according to the terms of the development approval and/or building

permit. The City has the authority, in accordance with State law, to impose fees for the

administration and enforcement of the City’s development regulations, and to fix

reasonable fees to support the various administrative functions related to these duties and

responsibilities, including fees for the review and processing of development applications

and inspection services by the City of Raleigh. See generally, N.C. Gen. Stat. § 160D-

402(a) and (d). See also N.C. Gen. Stat. Chapter 160D, Article 11, for administration and

enforcement of the building code.

The City of Raleigh’s Planning and Development Department is the primary source of

development inspection services. Other departments and divisions impacted by

development activity have separate inspections and fees, such as Raleigh Fire

Department; Transportation; Raleigh Water; Engineering Services (Stormwater Division);

Information Technology (Addressing Division); Solid Waste Services; and Parks,

Recreation, and Cultural Resources (Urban Forestry Division), are collectively referred to

as matrix departments.

Integrate historical expenses and revenues into the current model to provide insights on

past performance and align with North Carolina's statute NCGS 160D-1102 (c). The State

of North Carolina General Statute requires detailed financial data for the past fiscal year

on Building Safety Permit Inspections, including total revenue from permit fees and related

sources, a breakdown of expenditures (personnel, operations, training, equipment, etc.),

and the fund balance (revenues minus expenditures) to assess whether the program had

a surplus or deficit. Within the model it follows time in motion study, observation of the

volume of all the fees that handle along with understanding the expenditures of the

department uses for the Planning and Development.

North Carolina G.S. 160D-1102(c) Building Inspection Fees Annual Financial Report set

requirements that the expenses model be able to clearly demonstrate based on actual

expenses and actual revenue the annual surplus or deficit. Planning and Development

wants the model to help represent the data for transparency and include a structure that

helps identify and help optimize volume and data collection for their revenues. The

department has been currently working on updating the Unified Development Ordinance

and restructuring their system. To ensure efficiency the department will need to update

their system.

Planning and Development (PlanDev) is undertaking a comprehensive restructuring in

FY27 to improve efficiency, predictability, and customer experience of development

related services. Beginning July 1, 2026, PlanDev will implement internal process

improvements and organizational changes focused on strengthening accountability,

clarifying process ownership, and meeting rising service demands driven by continued

citywide growth.

These restructures are designed to strengthen accountability in the development review

process, ensure consistency in customer service and project support, and improve

project delivery through the realignment of the Urban Projects Group.

The City’s Development Fee Guide can be found at: Fee Guide

1.3 Request for Proposal (RFP) Timeline

Provided below is a list of the anticipated schedule of events related to this solicitation.

The City of Raleigh reserves the right to modify and/or adjust the following schedule to

meet the needs of the service. All times shown are Eastern Time (EST):

RFP Process

Date and Time

RFP Date

(04/20/2026)

Pre-Proposal Meeting/Site-Visit

(if required)

N/A

Deadline for Written Questions

04/27/2026

City Response to Questions

(anticipated)

05/1/2026

Proposal Due Date and Time

05/08/2026

at 5:00 PM

Evaluation Meeting

(anticipated)

Interviews

(if required)

Selection Announced

(tentative)

May 22th 2026

Not Required

May 29th 2026

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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