Freightliner and Western Star Parts
| Location: | North Carolina |
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| Posted: | Apr 20, 2026 |
| Due: | May 20, 2026 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 274-2026-24-KD |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 274-2026-24-KD |
| Project Title: | Freightliner and Western Star Parts |
| Description: | The purpose of this solicitation is to establish one or more contracts for the purchase of Original Equipment Manufacturer (OEM) and aftermarket replacement parts for Freightliner and Western Star vehicles owned and operated by the City. The contract(s) shall be based on a percentage discount from a verifiable manufacturer or distributor catalog or published price list. |
| Opening Date: | 5/20/2026 2:00 PM |
| Posted Date: | 4/21/2026 |
| Status: | Open |
| Department: | CITY OF RALEIGH |
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Solicitation Number
*
274-2026-24-KD
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Department
CITY OF RALEIGH
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Status Reason
Open
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Opening Date
2026-05-20T14:00:00.0000000
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Posted Date
*
2026-04-20T19:47:59.0000000Z
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Primary Commodity Code
Automotive chassis
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Mandatory Conference/Site Visit
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—
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Special Instructions
Please review the solicitation document
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Solicitation Type
*
Select RFP IFB RFI
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Owner
Kasandra Davis
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Description
The purpose of this solicitation is to establish one or more contracts for the purchase of Original Equipment Manufacturer (OEM) and aftermarket replacement parts for Freightliner and Western Star vehicles owned and operated by the City. The contract(s) shall be based on a percentage discount from a verifiable manufacturer or distributor catalog or published price list.
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Attachment Preview
BID No. 274-2026-24-KD
Freightliner and Western Star Parts
Invitation to Bid (ITB)
#274-2026-24-KD
Title: Freightliner and Western Star Parts
Notice is hereby given that the City of Raleigh, North Carolina, is seeking sealed bids for
Freightliner and Western Star Parts. A contract will be awarded for a term of one year with
renewal options for up to four (4) additional twelve (12) month terms, subject to contract
performance and annual appropriation by the Raleigh City Council.
BIDS WILL BE ACCEPTED UNTIL 2:00 PM EDT, Wednesday, May 20, 2026.
Bids should be addressed to:
City of Raleigh
Finance Dept - Procurement Division
Attn: Kasandra Davis – Procurement
Supervisor
Hand-Deliver to: 222 W. Hargett Street, 5th Floor, Ste. 502, Raleigh, NC 27601
or
Mail to: PO Box 590, Raleigh, NC 27602-0590
PUBLIC BID OPENING WILL BE HELD AT THE RALEIGH MUNICIPAL
BUILDING, 222 W. Hargett Street, RM 503, Raleigh, North Carolina, at 2:30 PM EDT
on Wednesday, May 20, 2026.
The responsibility for submitting a response to this ITB at the City of Raleigh, Procurement
Division on or before the stipulated time and date will be solely and strictly the responsibility of
the bidder. Any proposals received after stipulated time and date will not be accepted, nor opened,
and will be returned. The time stamp located in the Procurement Division shall be the official
time of receipt.
BID No. 274-2026-24-KD
Freightliner and Western Star Parts
Table of Contents
City of Raleigh Instructions to Bidders .................................................................................................................................. 1
Purpose ............................................................................................................................................................................... 1
Bid Contact .......................................................................................................................................................................... 1
Bid Schedule........................................................................................................................................................................ 1
Pre-Bid Conference ............................................................................................................................................................. 1
Bidder Questions................................................................................................................................................................. 1
Addendum........................................................................................................................................................................... 2
Bid Submission Requirements ............................................................................................................................................... 3
How to Prepare Bid ............................................................................................................................................................. 3
How to Submit Bid .............................................................................................................................................................. 3
Bid Opening......................................................................................................................................................................... 4
Award of Bid........................................................................................................................................................................ 4
Solicitation Clarification ...................................................................................................................................................... 4
Errors in Bids ....................................................................................................................................................................... 5
Alternative Bids ................................................................................................................................................................... 5
Bid Options.......................................................................................................................................................................... 5
Quantities............................................................................................................................................................................ 5
Contract Terms and Conditions ............................................................................................................................................. 6
Contract Term and Renewals .............................................................................................................................................. 6
Price Adjustments ............................................................................................................................................................... 6
Termination of Contract...................................................................................................................................................... 6
Contract Extensions ............................................................................................................................................................ 7
Trade Secrets....................................................................................................................................................................... 7
Terms and Conditions ......................................................................................................................................................... 7
Specification and Requirements ............................................................................................................................................ 8
Purpose ............................................................................................................................................................................... 8
Scope of Work ..................................................................................................................................................................... 8
Multi-Award Intent ............................................................................................................................................................. 8
Fleet Inventory .................................................................................................................................................................... 8
Pricing Requirements .......................................................................................................................................................... 9
Evaluation and Award Criteria .......................................................................................................................................... 10
Responsibility Determination............................................................................................................................................ 10
Manufacturer Authorization ............................................................................................................................................. 10
Delivery Requirements...................................................................................................................................................... 10
Quality Requirements ....................................................................................................................................................... 10
BID No. 274-2026-24-KD
Freightliner and Western Star Parts
Ordering Process ............................................................................................................................................................... 10
Warranty ........................................................................................................................................................................... 10
Minimum Stock and Availability Requirements................................................................................................................ 11
Right to Audit .................................................................................................................................................................... 11
Attachments ......................................................................................................................................................................... 12
Attachment A – Bid Response Form ................................................................................................................................. 12
Attachment B – Bid Form .................................................................................................................................................. 13
Attachment C – Non-Discrimination Assurance................................................................................................................ 16
Attachment D - References ............................................................................................................................................... 17
BID No. 274-2026-24-KD
1 CITY OF RALEIGH INSTRUCTIONS TO BIDDERS
Freightliner and Western Star Parts
Carefully review all provisions and attachments of this document prior to completion. Each bid constitutes an offer and may not
be withdrawn except as provided herein.
1.1 PURPOSE:
The purpose of this document is to provide general and specific information for the use by suppliers in submitting a bid to
supply the City of Raleigh with apparatus, supplies, materials, and equipment, and /or services listed above. All bids and
contracts are governed by City policy and /or by Section 143-129 of the North Carolina General Statutes.
1.2 BID CONTACT:
Any and all questions, concerns, or requests for additional information shall be directed to the City of Raleigh, Procurement
Division to the attention of the Bid Agent as indicated below:
Bid Agent:
Kasandra Davis
Procurement Supervisor
Email: Kasandra.davis@raleighnc.gov
1.3 BID SCHEDULE:
Listed below are the dates and times by which stated actions must be taken or completed. The City may determine, in its sole
discretion, that it is necessary to change any of these dates and times. All listed times are in Eastern Time (ET), observing the
current standard or daylight time as applicable.
Action
Bid issued
Questions due before Pre-Bid Conference
Pre-Bid Conference
Deadline for Questions Post Pre-Bid Conference
Bids Due
Anticipated Award
Time
NA
2:00 p.m.
12:30 p.m.
2:00 p.m.
2:00 p.m.
Date
April 20, 2026
April 22, 2026
April 29, 2026
May 4, 2026
May 20, 2026
June 30, 2026
1.4 PRE-BID CONFERENCE:
A pre-bid conference will be held for this solicitation. The conference will take place on April 29, 2026, at
12:30 p.m. at the City of Raleigh Municipal Building, 222 Hargett Street, room 303, Raleigh, NC 27601.
Attendance at the pre-bid meeting is not mandatory for submitting a bid; however, it is highly encouraged.
Questions or information needed for clarification may be emailed prior to the pre-bid meeting to the Bid Agent as
indicated in Section 1.2 or presented in writing at the pre-bid meeting. All items of concern will be discussed at the
pre-bid meeting. Any changes to the specifications will be made in the form of an addendum and posted to the
North Carolina electronic Vendor Portal (eVP) website: https://evp.nc.gov/
1.5 BIDDER QUESTIONS:
The City is not liable for interpretations/misinterpretations or other errors or omissions made by the Bidder in
responding to this bid. The Bidder shall examine this bid to determine if the City’s requirements and terms and
conditions are clearly stated. If, after examination of the various requirements and terms and conditions of this bid,
the Bidder believes there are any requirements or terms and conditions which remain unclear or which restrict
competition, the Bidder may request, in writing, that the City clarify the requirement(s) and terms(s) and
condition(s) specified by the Bidder. The Bidder must provide the Section(s), Subsection(s), Paragraph(s), and page
number(s) that identify the requirements or conditions questioned by theBidder.
Requests for clarification and technical questions to this bid must be received by the City not later than the date
shown above in Section 1.3, entitled “Bid Schedule”, for the submittal of written inquiries. The Bidders’ failure to
request clarification and submit questions by the date in the bid schedule above shall be considered to constitute the
Bidders’ acceptance of all City’s requirements and terms and conditions. The City shall issue addenda reflecting
questions and answers to this bid, if any, and shall be posted to the North Carolina electronic Vendor Portal (eVP)
1
BID No. 274-2026-24-KD
Freightliner and Western Star Parts
website: https://evp.nc.gov/
1.6 ADDENDUM:
Bidders are solely responsible for making sure that any and all addenda have been received prior to submission of
their bid. All addenda to this bid issued by the City shall be posted to the North Carolina electronic Vendor Portal
(eVP) website: https://evp.nc.gov/.
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