Request for Proposals (RFP) for San Miguel County
REQUEST FOR PROPOSALS FOR FOUNDATION REPAIRS AT
THE PLACERVILLE SCHOOLHOUSE
Request for proposal issued: 10/27/25
Responses due: 11/28/25
333 W. Colorado Avenue
P.O. Box 1170
Telluride, CO 81435
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1. Request for Proposal
Location: 400 Front St, Placerville, CO 81430
The San Miguel County Parks & Open Space department is seeking qualified bidders to
repoint the foundation, remove the river rock around the foundation and replace it with
a smaller gravel at the historic Placerville Schoolhouse. Early this year we had the
historic foundation mortar as well as the modern mortar analyzed by Barlow Cultural
Resource Consulting. The contractor will use this mortar analysis to match the mortar
composition and color of the original mortar as closely as possible. The schoolhouse is
located adjacent to Placerville Park at 400 Front St., Placerville. This project will include
all preparations, machinery, labor and materials necessary.
2. Background
The intent of this project is to increase the permeability of the mortar to prevent cracking and
displacement. The original foundation was reinforced with a secondary inner foundation during
renovation. Because of the composition of modern mortar used, and the fact that there are two
layers of foundation, there is a permeability issue with the foundation. In addition, it was noticed
that the river rock used in the drip area around the foundation was causing splash from the water
shed off the roof. By using a smaller gravel composition, we hope to mitigate this damage.
3. Scope of Work and Deliverables
San Miguel County requests proposals include:
• All preparations, machinery, labor and materials necessary to execute the scope of work
• Utilizing the attached mortar analysis to match the historic mortar on the original
foundation.
o In composition and color
• Removing the modern outer mortar and repointing with the agreed upon mortar mix
• Removal of the river rock drip area around the foundation
• Replacement with a ¾” clean gravel set to a depth of 4-6”
• Completing the scope of services with as little disturbance to County operations and
schoolhouse reservations as possible
• Removal and disposal of any unused or waste materials
• Take protective measures, when working in or near school-house garden
• The site must be completed in a visitor ready condition
A site pre-bid visit at the Placerville Schoolhouse location is mandatory in order to respond
to this RFP. Please contact Janet Kask (see below) to schedule. It is the responsibility of the
bidder to arrange for a pre-bid site visit or a self-guided visit.
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4. Proposed Schedule
Work to be completed before July. 1st,2026
5. Milestone Proposed Dates
• RFP Issued 10/27/25
• Pre-Proposal Site Visit Deadline 11/26/25
• Proposal Due 11/28/25
• Contract (Tentative) 12/5/25
• Project Kickoff (TBD)
• Project completion No later than July. 1st,2026
All dates are subject to change at the discretion of the County.
6. Inquiries
Inquiries or questions on the contents and requirements of the RFP will be accepted in written
electronic form only. Inquiries can be emailed to the attention of: Janet Kask to
Janetk@sanmiguelcountyco.gov using the subject line ‘Placerville Schoolhouse Foundation
RFP”.
Substantive requests for information received may be responded to in writing by the County in
the form of an addendum to this RFP and sent to all recipients of the RFP.
7. Proposal Requirements
Insert proposal requirements.
“Proposals must include clear descriptions of the contractor’s capabilities to perform the
requirements of the RFP, including the following:
1. Transmittal Letter. This short letter should outline the Contractor’s ability to provide the
scope of services requested. Please describe the company, including: name, address,
number of years in business, and primary contact. This letter must be signed by an officer
who is authorized to bind the Consultant and state that the proposal is binding for 90 days
from the submission deadline for proposals.
2. Staff Experience. Include a brief description of each key staff member assigned to a
typical project. Identify any sub-consultants proposed to serve on the project as well.
3. Sample Projects. Include up to three (3) sample projects, including tasks and
deliverables provided to the owner that are similar to what the County seeks. Include a
brief description of the project, owner contact information, and project cost.
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4. Exceptions. Please include a statement regarding exceptions. If no exceptions are
included, the County expects the Consultant will be able to sign the County’s contract
and provide the required insurance and indemnification.
5. Fee Estimate. Please submit a fee estimate for the total project cost for requested Scope
of Word and Deliverables, including each of the tasks outlined in the scope of work and
the total number of hours expected. Also, provide a menu of pricing for scenarios and
strategies.
6. Signatory Requirements. The Transmittal Letter must be signed by the contractor’s
representative who is empowered with signatory authority for the company. The form
may be accompanied by a Corporate Resolution.”
8. Proposal Submission
The proposals must be submitted by 11/28/25 Mountain Time. Late proposals will not be
accepted. It is the Consultant’s responsibility to see that the Proposal is received at the proper
time. The County is not responsible for delayed deliveries due to connectivity problems. The
time the proposal is logged as received in the County’s email system shall determine the official
time received. Please submit an electronic copy of the proposal to the attention of: Janet Kask to
Janetk@sanmiguelcountyco.gov using the subject line ‘Placerville Schoolhouse Foundation
RFP”.
9. Agreement for Services
The contractor shall review and execute the Independent Contractor Agreement contract prior to
beginning work. Upon award, this contract will define the project, the term and services to be
performed. This is a legal-binding document between the contractor and San Miguel County. A
draft Construction Agreement is attached for your review. The solicitation may be canceled by
the County and any bid or proposals received by the County may be rejected in whole or in part
when in the best interest of the County to do so.
10. Selection Procedure and Evaluation Criteria
Sample selection process below:
“The County will have a Selection Committee for the evaluation and ranking of proposals. The
County may conduct interviews if determined necessary after review of the proposals. The top
three (3) ranked companies based upon the proposals (and interviews if held) will be given the
opportunity to execute a professional services agreement with the County. If an agreement
regarding scope and fee is not reached within a reasonable period, the County may pursue
negotiations with the next-ranked firm or reissue the RFP altogether. The Proposals will be
evaluated and rated based on the factors listed below.”
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11. Evaluation Criteria and Max Points
1. Company qualifications and capacity 20 points
2. Qualification and experience of key personnel 20 points
3. Availability of the contractor to complete the project on time or before the deadline 20
points
4. Cost, approach and scheduling of the tasks required 30 points”
12. Bidding Documents
RFP packages may be obtained by accessing the details on the San Miguel County website
https://www.sanmiguelcountyco.gov/Bids.aspx or contacting Janet Kask at the Parks & Open
Space Department.
13. San Miguel County Contact Information
Please contact for any questions:
Janet Kask, Director, Parks & Open Space
San Miguel County
333 West Colorado Avenue, 3rd Floor
Telluride, CO 81435
Office phone: 970-369-5469
Janetk@sanmiguelcountyco.gov
14. Attachments
- Mortar Analysis Report
- Independent Contractor Agreement
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
