Request for Proposals (RFP) for San Miguel County
FOR REPLACEMENT OF THE TROUT LAKE
RAILROAD WATER TOWER ROOFING
Request for proposal issued: 10/27/25
Responses due: 11/28/25
333 W. Colorado Avenue
P.O. Box 1170
Telluride, CO 81435
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1. Request for Proposal
Location: 912 N Trout Lake Rd, Telluride CO 81435
San Miguel County Parks & Open Space is seeking qualified bidders to replace the cedar shake
shingles of the entire exterior roof surface of the historic Trout Lake Railroad Water Tower, 912 N
Trout Lake Rd, CO 81435. The project will include all preparations necessary to re-shingle the roof,
and protect the rest of the structure. The contractor must match the existing roof, as close as
possible to the existing roofing. Contractor must also provide all labor and materials necessary to
complete the job. Roofing must be completed by July 1st, 2026.
2. Background
A rare surviving example of a once common structure in Colorado’s railroad landscape, the tank
provided water to countless steam locomotives on the Ridgway to Rico division of the Rio Grande
Southern Railroad (RGS) from its construction in 1891 until the last RGS train ran the line in 1951.
This tank is wood construction with a conical roof and a 50,000-gallon capacity that dispensed
water by gravity through a goose neck delivery spout.
3. Scope of Work and Deliverables
● Remove the old roofing material
● Prepare the structure for new roofing material
● Replace the underlayment
● Replace flashing (if necessary)
● Roof with #1 tapered cedar shingles with 5” rows
● Protect entirety of the structure throughout the process
● Clean up after project completion, the water tower should be in visitor ready
condition
4. Proposed Schedule
Work to be completed by: July 1st, 2026
5. Milestone Proposed Dates
• RFP Issued 10/27/25
• Pre-Proposal Site Visit Deadline 11/26/25
• Proposal Due 11/28/25
• Contract (Tentative) 12/5/25
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• Project Kickoff (TBD)
• Project completion No later than July. 1st, 2026
All dates are subject to change at the discretion of the County.
6. Inquiries
Inquiries or questions on the contents and requirements of the RFP will be accepted in written
electronic form only. Inquiries can be emailed to the attention of: Janet Kask to
Janetk@sanmiguelcountyco.gov using the subject line “Soil Prep and Regrading of Mill Creek
Park”.
Substantive requests for information received may be responded to in writing by the County in
the form of an addendum to this RFP and sent to all recipients of the RFP.
7. Proposal Requirements
“Proposals must include clear descriptions of the contractor’s capabilities to perform the
requirements of the RFP, including the following:
1. Transmittal Letter. This short letter should outline the Contractor’s ability to provide the
scope of services requested. Please describe the company, including: name, address,
number of years in business, and primary contact. This letter must be signed by an officer
who is authorized to bind the Consultant and state that the proposal is binding for 90 days
from the submission deadline for proposals.
2. Staff Experience. Include a brief description of each key staff member assigned to a
typical project. Identify any sub-consultants proposed to serve on the project as well.
3. Sample Projects. Include up to three (3) sample projects, including tasks and
deliverables provided to the owner that are similar to what the County seeks. Include a
brief description of the project, owner contact information, and project cost.
4. Exceptions. Please include a statement regarding exceptions. If no exceptions are
included, the County expects the Consultant will be able to sign the County’s contract
and provide the required insurance and indemnification.
5. Fee Estimate. Please submit a fee estimate for the total project cost for requested Scope
of Word and Deliverables, including each of the tasks outlined in the scope of work and
the total number of hours expected. Also, provide a menu of pricing for scenarios and
strategies.
6. Signatory Requirements. The Transmittal Letter must be signed by the contractor’s
representative who is empowered with signatory authority for the company. The form
may be accompanied by a Corporate Resolution.”
8. Proposal Submission
The proposals must be submitted by 11/28/25 Mountain Time. Late proposals will not be
accepted. It is the Consultant’s responsibility to see that the Proposal is received at the proper
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time. The County is not responsible for delayed deliveries due to connectivity problems. The
time the proposal is logged as received in the County’s email system shall determine the official
time received. Please submit an electronic copy of the proposal to the attention of: Janet Kask
Janetk@sanmiguelcountyco.gov with subject heading “Soil Prep and Regrading of Mill Creek
Park”.
9. Agreement for Services
The contractor shall review and execute the Independent Contractor Agreement contract prior to
beginning work. Upon award, this contract will define the project, the term and services to be
performed. This is a legal-binding document between the contractor and San Miguel County. A
draft Independent Contractor Agreement is attached for your review.
10. Selection Procedure and Evaluation Criteria
Sample selection process below:
“The County will have a Selection Committee for the evaluation and ranking of proposals. The
County may conduct interviews if determined necessary after review of the proposals. The top
three (3) ranked companies based upon the proposals (and interviews if held) will be given the
opportunity to execute a professional services agreement with the County. If an agreement
regarding scope and fee is not reached within a reasonable period, the County may pursue
negotiations with the next-ranked firm or reissue the RFP altogether. The Proposals will be
evaluated and rated based on the factors listed below.”
11. Evaluation Criteria and Max Points
1. Company qualifications and capacity 20 points
2. Qualification and experience of key personnel 20 points
3. Availability of the contractor to complete the project on time or before the deadline 20
points
4. Cost, approach and scheduling of the tasks required 30 points”
12. Bidding Documents
RFP packages may be obtained by accessing the details on the San Miguel County website
https://www.sanmiguelcountyco.gov/Bids.aspx or contacting Janet Kask at the Parks & Open
Space Department.
13. San Miguel County Contact Information
Please contact for any questions:
Janet Kask, Director, Parks & Open Space
San Miguel County
333 West Colorado Avenue, 3rd Floor
Telluride, CO 81435
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Office phone: 970-369-5469
Janetk@sanmiguelcountyco.gov
14. Attachments
Photos
Draft Independent Contractor Agreement
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
