Traffic Calming and Pedestrian Safety Measures in Redmond, Washington

Request for Qualifications
General Information
Introduction
The City of Redmond (Redmond or the City) is soliciting interest from consulting firms under
this Request for Qualifications (RFQ) for design services for the construction of the Traffic
Calming and Pedestrian Safety Measures in Redmond Washington Project. The successful
consultant/team will prepare design report, permits support, plans, specifications, and
estimates.
Questions regarding this project or solicitation must be submitted to Micah Ross at
mross@redmond.gov or 425-556-2728. Redmond staff will not answer questions directly, but
will collect questions and post responses on redmond.gov/bids. Answers to questions
submitted by 3:00 p.m. September 23 will be posted by September 25. Answers to questions
submitted by 3:00 p.m. September 30 will be posted by October 2. Questions submitted after
the September 30 deadline will not be answered.
Any additional information or addendums will be posted to redmdond.gov/bids. The City
recommends signing up for text or email alerts to receive notification of updates to this bid
posting.
Schedule and Project Programming
The following table outlines key dates in this RFQ process.
Item Date
Solicitation publication/announcement 9/17/26, 9/23/26
Last day to submit questions or Requests for Clarification 9/30/26
Submittals due 10/9/26
Review period 10/9/26 - 10/16/26
Shortlisted consultants notified 10/19/26
Interviews with shortlisted consultants Week of 10/26/26
Notification of selection 11/2/26
Negotiation with selected consultant November - December
Contract award anticipated January 2027
Americans with Disabilities Act (ADA) Information
The City of Redmond in accordance with Section 504 of the Rehabilitation Act (Section 504)
and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of
disability, in all of its programs and activities. This material can be made available in an
alternate format by contacting Customer Service Division at info@redmond.gov or by calling
425-556-2900, Option 7.
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Request for Qualifications
Disadvantaged/Small Business Enterprise Participation
Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE)
is encouraged. In keeping with Washington State goals, a voluntary SBE goal amount of ten
percent of the Consultant Agreement is established. The Consultant shall include a SBE
Participation Plan with their submittal. Although the goal is voluntary, the outreach efforts to
provide SBE maximum practicable opportunities are not.
Title VI Statement
The City of Redmond, in accordance with the provisions of Title VI of the Civil Rights Act of
1964 (78 Stat. 252,42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all
bidders that will affirmatively ensure that any contract entered into pursuant to this
advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to
submit bids in response to this invitation and will not be discriminated against on the grounds
of race, color, or national origin in consideration for an award.
Project Information
Background
The City of Redmond has been awarded funding through the Safe Streets For All (SS4A)
program to implement its project "Traffic Calming and Pedestrian Safety Measures in
Redmond, Washington." The award will be used by the City to demonstrate quick-build traffic
calming and pedestrian crossings within the NE 85th Street, 161st Avenue NE, NE 79th Street,
and 188th Avenue NE corridors. The project will utilize narrowing vehicle lane widths, two mid-
block pedestrian crossings with rectangular rapid-flashing beacons, and three mini
roundabouts in the Downtown and Southeast Redmond urban centers.
Construction elements will include the removal and replacement of roadway striping on NE
85th Street and 161st Ave NE and new pedestrian RRFB crossings, and installation of
temporary/modular roundabouts at three locations.
Estimated construction cost: $200,000
Target construction start: Q2-3 2027
This agreement will be for approximately 12 months in duration, starting in January 2027 and
ending in December 2027, with the option for the City of Redmond to extend it for additional
time and money if necessary.
Project Funding
This project is funded primarily through the USDOT's Safe Streets and Roads for All (SS4A)
Grant Program and local matching dollars.
SS4A: $300,000
Local: $83,000
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Project Challenges and Constraints
This project has received grant funding through the SS4A program for demonstration
activities, which will inform the City's Safer Streets Action Plan. The nature of the constructed
improvements must be temporary or reversable if the intended safety outcomes are not met.
The period of performance for the design, construction, and evaluation of the project impacts
is 36 months.
Scope of Work
Consultant Scope
Consultant shall provide preliminary and final engineering design services and other work
including:
* Project management
* Data collection and survey/mapping
* Detailed curb ramp analysis and design
* Technical details, including AutoTurn analysis
* Plans, Specifications, and Estimates (30%, 90% and Bid Ready)
o It is anticipated that City crews will install the modular roundabout materials.
Consultant will provide sufficient level of design detail for product installation.
o Channelization and new RRFB crossing work is expected to be contracted by bid
* Support during bid advertisement period
The following is a preliminary scope of work. Each of the tasks within the scope of services
should include the following five components:
* Work tasks
* Receivables
* Deliverables
* Assumptions
* Meetings
Consultant shall provide preliminary and final engineering design services and other work
including:
Task 1 - Project Administration
* Prepare monthly progress reports and invoices
* Provide initial project schedule and monthly updates on milestones
* Attend project meetings
* Manage sub-consultants
* Quality Assurance/Quality Control of all deliverables
* Coordinate plan revision and response to City comments on all deliverables
* Regular communication with City project manager on progress, problems, and issues
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Task 2 - Scoping and Initial Concept
* Identify significant issues and major scope items
* Determine specific deliverables from consultant and subconsultants
* Attend kick-off meeting with key City staff to initiate project design
* Research existing conditions and compile available documentation
Task 3 - Preliminary Design
* Survey
o Limited to curb ramp design (4 ramps)
* Prepare 30% Design Drawings and Cost Estimate - submit plans for City staff review
and then revise plans and provide written response to comments
o Title sheet with project location and plan index
o General notes sheet with legend
o Existing Conditions with Right-of-Way and Easements
o Demolition and Removal
o Roadways -Channelization, signing
o Sidewalks, Curb and Gutter, ADA ramps
o Traffic Signal Plans - Pedestrian signal, pole and push button locations
o Turn analysis for roundabout locations
Task 4 - Environmental and Permitting
* City staff to lead, Consultant to provide support as needed:
o National Environmental Policy Act (NEPA)
o Permitting
Task 5 - Final Design
* Prepare 90% Design Drawings, Specifications, and Cost Estimate - submit plans for
City and staff review and then revise plans and provide written response to comments
o Title sheet with project location and plan index
o General notes sheet with legend
o Existing Conditions with Right-of-Way and Easements
o Temporary Erosion and Sedimentation Control (TESC)
o Demolition and Removal, Tree protection
o Site Grading
o Roadways - Channelization, signing
o Sidewalks, Curb and Gutter, ADA ramps - Plan, profile, paving/concrete
o Traffic Signal Plans - Pedestrian signal, pole and push button locations
o Traffic Control Plans
Task 7 - Other Services
* Provide consultation on monitoring and evaluation plan
* Community Engagement
o Support for exhibits
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Request for Qualifications
Optional Services
The City, at its discretion, may supplement the scope of services to include any or all of the
tasks noted below.
* Additional Investigations and Design Services
* Construction Engineering Support
* Construction Management
* Inspection Support
* Record Drawings Preparation
A detailed scope of work and budget for optional services will be negotiated at the time of
request. A supplement to the consultant services agreement will be issued prior to work
commencing on optional services.
City of Redmond Scope
The City of Redmond will provide:
* Record drawings and/or design documents from past projects
* Available Utility and GIS data
* Conceptual plans previously developed for the NE 85th Street portion of the project
* City staff will lead the NEPA application process
Submittal Content
The following items must be included in the submittal package for it to be considered
complete and responsive.
* Describe project understanding
* Describe design approach and project needs
* Describe similar relevant experience
* Describe the design team qualifications with similar projects
* Design team members and organization chart
* Proposed schedule, scope and man hour budget. The preliminary labor estimate
requested in this solicitation supplements the consultant's narrative and provides the
selection team with insight into the consultant's understanding of the project,
proposed approach, and ability to perform the work.
* Describe budget tracking system
* Describe project management approach
* Describe quality control and quality assurance (QA/QC) measures
* Method for consultant's project reporting
* Describe consultant's approach for project coordination with subconsultants
* SBE Participation Plan
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Submittal Requirements
1. Submittals must be received by 4:00 p.m. October 9, 2026. Submittals shall be in PDF
format and emailed to mross@redmond.gov, with "Traffic Calming and Pedestrian
Safety Measures in Redmond Washington RFQ" and company name in the subject line.
Email attachment size limit is 20 MB. An email response will be provided to confirm
receipt of submittal. Late submittals will not be evaluated. The City is not responsible
for delays by any outside party.
2. No electronic or faxed copies will be accepted.
3. Maximum of 12 pages (one page is equivalent to one side of an 8.5x11 sheet of
paper). Pages are to be letter size (8.5x11). A page size of 11x17 is acceptable but will
count as two pages. Font size to be a minimum of 11 pt Arial (or equivalent) and
margins are to be a minimum of 0.5" on all sides. Page count does not include cover,
table of contents, letter of interest, resumes, and DBE Participation/SBE Plan.
Evaluation and Selection Process
Submittals will be evaluated on the following criteria:
* Project Understanding (20 pts): Demonstrate project understanding including how the
team plans to address the challenges unique to this project.
* Design Team Qualifications (20 pts): Show a comprehensive organization chart (or
similar explanation of team member roles and responsibilities) including summary of
each firm on the team (office locations, number of staff and area of expertise) and
resumes of key team members. Team member qualifications and roles, particularly
Project Manager qualifications, are important. Familiarity with WSDOT/FHWA
standards must be clearly demonstrated.
* Project Approach (25 pts): Develop a project-specific approach to managing and
delivering this project to Redmond while meeting the unique goals of this project and
addressing anticipated challenges. Include a proposed design scope of work showing
the major tasks correlated to a design schedule. Please include the estimated
consultant hours to complete the work for each major task (used to understand
consultant's project approach and level of effort through assignment of hours; hours
will not be used for selection). Include the percentage of time availability for the Project
Manager and the team for this project in relation to anticipated other active projects.
* Relevant Project Experience (35 pts): Demonstrate consultant/consultant team
experience with relevant projects similar in scope and size, and experience with
Redmond. Emphasis is placed on both the Project Manager's experience and on the
number of months/years the same consultant team staff has worked together.
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During evaluation, Redmond may consider the following:
* Experience in designing/surveying the type of project envisioned
* Quality of previous performance
* Ability to meet contract deadlines
* Responsiveness to solicitation requirements
* Compliance with statutes and rules relating to contracts or services
* Familiarity with FHWA standards
* Approach to meet the SBE goal
* References
* Staff availability for the project
* History of errors and omissions via reference checks
Redmond reserves the right to reject any or all submittals and to waive any irregularities or
information in the evaluation process. The final decision is at Redmond's sole discretion and
respondents to this request have no appeal rights or procedures guaranteed to them.
As part of the selection process, Redmond reserves the right to conduct interviews as needed
if it is in the best interest of the City for purposes of additional information or clarification.
Terms and Conditions
Submittal Costs: All submittal preparation costs are the sole responsibility of the proposer.
Redmond will not reimburse any costs associated with the preparation and/or submission of
qualifications.
Agreement: The selected firm(s) will be required to enter into a Local Agency A&E
Professional Services Negotiated Hourly Rate Consultant Agreement (published by WSDOT)
with Redmond. A copy of the agreement is included in Appendix A.
Redmond Business License: The selected firm, and each of its sub-consultant firms in cases
where a team is formed, will be required to obtain a Redmond business license prior to
performing any work for the City and to maintain the license throughout the project's life.
Business license information can be found at https://www.redmond.gov/businesslicense.
Proposed Personnel: The consultant agrees to provide all professional personnel necessary to
perform the scope of work, including key individuals named in the consultant's RFQ submittal.
These key personnel shall remain assigned for the duration of the project, unless otherwise
agreed to in writing by the City. In the event the consultant proposes to substitute any of key
personnel, the individual(s) proposed must demonstrate similar qualifications and experience
as required to successfully perform such duties. Redmond shall have the sole right to
determine whether key personnel proposed as substitutes are qualified to work on the
project. Redmond shall not unreasonably withhold approval of staff changes.
Insurance: The selected firm(s) must have insurance as outlined in the Consultant Agreement
(Appendix A).
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Federal/State Aid: This project is Federally funded. Consultants will be held to Federal Equal
Employment Opportunity requirements. The selected firm(s) will be expected to help
Redmond meet state and/or federal requirements. These requirements are outlined in the
Consultant Agreement (Appendix A) and the WSDOT LAG Manual. Another important
consideration is compliance with the Americans with Disabilities Act, particularly 28 CFR Part
35. Note that Federal Aid agreements require an established indirect cost rate determination
(see Consultant Agreement and WSDOT LAG Manual Section 31.5).
The contractor, subrecipient, or subcontractor shall not discriminate on the basis of race,
color, national origin, or sex in the performance of this contract. The contractor shall carry out
applicable requirements of 49 CFR Part 26 in the award and administration of USDOT-assisted
contracts. Failure by the contractor to carry out these requirements is a material breach of this
contract which may result in the termination of this contract or such other remedy as the
recipient deems appropriate, which may include, but is not limited to: (1) Withholding
monthly progress payments; (2) Assessing sanctions; (3) Liquidated damages, or (4)
Disqualifying the contractor from future bidding as non-responsible.
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Request for Qualifications
Appendix A
Local Agency A&E Professional Services
Negotiated Hourly Rate Consultant Agreement
A-1 Traffic Calming and Pedestrian Safety Measures in Redmond, Washington
City of Redmond
September 2026