AUDITING SERVICES
| Location: | Missouri |
|---|---|
| Posted: | Apr 20, 2026 |
| Due: | May 20, 2026 |
| Agency: | City of Springfield |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 052-2026RFP |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
052-2026RFP
|
| Bid Title: |
AUDITING SERVICES
|
| Category: | All Notifications – Division of Purchases |
| Status: | Open |
|
Attachment Preview
RFP #052-2026
Denise Neuleib, Buyer
City of Springfield
Division of Purchases
218 E. Central
Springfield, MO 65802
CITY OF SPRINGFIELD, MISSOURI
DIVISION OF PURCHASES
Date Issued: April 20, 2026
Buyer’s Email: dneuleib@springfieldmo.gov@springfieldmo.gov
Telephone Number: 417-864-1624
REQUEST FOR PROPOSAL #052-2026
TITLE-SIGNATURE PAGE
The City of Springfield will accept electronically submitted proposals through its’ e-bidding service provider, Euna OpenBids (formerly DemandStar),
from qualified persons or firms interested in providing the following:
AUDITING SERVICES
PROPOSALS MUST BE UPLOADED INTO THE EUNA OPENBIDS (FORMERLY DEMANDSTAR) E-BIDDING SYSTEM PRIOR TO
3:00 P.M. (CT) ON WEDNESDAY, MAY 20, 2026. Proposals will be opened by the Buyer listed above. Proposals will be read
aloud publicly at the specified solicitation opening date and time via teleconference. To participate, dial (605) 313-5650, then enter
access code 651222.
• Proposals shall be submitted on the forms provided and may be manually, electronically, or digitally signed by the individual authorized to
legally bind the company. Offeror must complete, execute, and submit all Pages identified with “RETURN THIS PAGE” of this RFP document
to be deemed responsive and considered for award. Failure to do so may render your proposal non-responsive.
• Proposals received after the opening date and time shall not be considered.
• The attached Terms and Conditions shall become part of any contract resulting from this request for proposal.
• The cutoff for any questions pertaining to this RFP is May 1, 2026 at 12:00 P.M. (CT). Any questions shall be submitted in writing to the
buyer identified above.
• HAND DELIVERED, FAXED, OR EMAILED PROPOSALS WILL NOT BE ACCEPTED.
The undersigned certifies that they have the authority to bind the Offeror in a contract to supply the service or commodity in accordance with all terms and
conditions contained herein. Please type or print the information below.
Offerors are REQUIRED to complete, sign, and return this form with their submittal.
NOTE: All businesses doing business in the State of MO should be registered with the Missouri Secretary of State. Upon MO registration, a charter
number is issued and should be identified below. If your business is exempt, the exemption number should be referenced below, in lieu of a charter
number.
Company Name
Authorized Person (Print)
Address
City/State/Zip
Telephone #
Email Address
Fax #
Signature
Title
Date
Tax ID #
State of Missouri Charter Number or Exemption Number
Revised: BC: 02/04/2026
Reviewed by Law: 03/06/2024
Page 1 of 50
RETURN THIS PAGE
RFP #052-2026
LEGAL NOTICE:
REQUEST FOR PROPOSAL #052-2026
The City of Springfield will electronically accept submitted proposals through its e-bidding service provider, Euna OpenBids (formerly
DemandStar) from qualified persons or firms interested in providing the following: Auditing Services.
VENDOR NOTE 1: To register with Euna OpenBids (formerly DemandStar) go to: https://www.demandstar.com/registration
VENDOR NOTE 2: For information on how to navigate Euna OpenBids (formally DemandStar) go to:
https://network.demandstar.com/agency-support-2/
VENDOR NOTE 3: If you have issues registering or uploading a proposal, please contact Euna OpenBids (formerly DemandStar) toll-
free at (866) 273-1863. Euna OpenBids (formerly DemandStar) office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through
Friday. You can also contact the Division of Purchases at (417) 864-1620 or the Buyer stated on the Title-Signature Page of this
solicitation document between the hours of 8:00 A.M. to 5:00 P.M. Central Time, Monday through Friday.
It is strongly recommended that Offerors register with Euna OpenBids (formerly DemandStar) as soon as possible to ensure your ability
to provide a response to this solicitation by the due date and time.
Proposals must be received electronically in the City’s e-bidding service provider Euna OpenBids (formerly DemandStar)
by 3:00 P.M. (CT) ON WEDNESDAY, MAY 20, 2026. Proposals will be read aloud publicly at the specified opening date and time via
teleconference. To participate, dial (605) 313-5650, then enter access code 651222.
Proposal documents and any addendums are available via the following methods:
1. By accessing the City’s e-bidding service, Euna OpenBids (formerly DemandStar):
https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029
2. By accessing the Division of Purchases’ webpage: https://www.springfieldmo.gov/bids.aspx
For any contract for services greater than $5,000, the successful Offeror shall comply with § 285.530, RSMo., as amended, and (1)
provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide
documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees
working in connection with this contract. The required documentation affirming enrollment must be from the federal work
authorization program provider. A letter from the Service Provider reciting compliance is not sufficient. A signed and notarized Work
Authorization Affidavit and the Electronic Signature Page from the E-Verify program shall be provided prior to the issuance of a contract.
The City is committed to providing opportunities to DBE, MBE, and WBE prime, general, and subcontractors and encourages such
business enterprises to submit responses.
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
Page 2 of 50
Cover Title-Signature Page
Legal Notice
Table of Contents
TABLE OF CONTENTS
Description of Project and Services Required
1.0 Introduction
2.0 Scope of Services
3.0 City Provided Services
4.0 Additional Agreements
5.0 Timeline for RFP Process and Project Completion
PART I
PART II
Standard Instructions to Offerors and Conditions of Request for Proposal
1.0 Preparation of Proposals
2.0 Submission of Proposals
3.0 Legal Name and Signature
4.0 Modifications, Corrections, or Withdrawal of Proposals
5.0 Clarification and Addenda
6.0 Responsive and Responsible Offeror
7.0 Reserved Rights
8.0 The Right to Audit
9.0 Right to Protest
10.0 Ethical Standards
11.0 Applicable Law
12.0 Jurisdiction
13.0 Collusion
14.0 Conflict
15.0 Debarment and Suspension Status
16.0 RFP Forms
17.0 Payment Terms
18.0 Regulations
19.0 Proposal Opening
20.0 Request for Additional Information
21.0 Contract Documents
22.0 Ownership of Documents
23.0 Confidentiality of Documents
24.0 Equal Opportunity Clause
25.0 Business License
26.0 Nonresident/Foreign Contractors
27.0 Certificate of Compliance with Section 34.600 RSMo., et seq. (Anti-Discrimination Against Israel Act)
Format, Content, and Submission of Proposals
1.0 Forms and Attachments
2.0 Proposal Due Date
3.0 Addenda
4.0 Selection Process
5.0 Awards
6.0 Budgetary Constraints
7.0 Order of Precedence
8.0 Affidavit for Service Contracts
9.0 Open Competition
10.0 Additional Purchases by Other Public Entities
11.0 Work Authorization Affidavit and E-Verify
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
PART III
Page 3 of 50
RFP #052-2026
12.0 Insurance Requirements
13.0 Compliance
14.0 Sample Contract
15.0 Renewal Option
16.0 Post Award Information
17.0 Questions Regarding Specifications or Proposal Process
18.0 Criteria for Award
Enclosure I, Proposal Ranking Score Sheet
Enclosure II, Interview Ranking Score Sheet
Enclosure III, Table of Contents for Submittal
Form No. 1: Provider Profile
Form No. 2: Key Outside Consultants
Form No. 3: List of References and Experience
Form No. 4: Personnel Qualifications
Form No. 5: Project Approach Narrative
Form No. 6A: Fee Schedule and Total Cost
Form No. 7: Affidavit of Compliance
Form No. 8: Certification Regarding Potential Conflicts of Interest
Form No. 9: Certification of Compliance with Section 34.600 RSMo., et. seq.
Form No. 10: Certification of Signature Authority Form
Form No. 11: Statement of “No Proposal”
Insurance Requirements
Standard Terms and Conditions
PART IV
PART V
LINKS
City Budget: FY26 On-Line Budget Book
Annual Report: 2025-ACFR
Single Audit: 2025-Compliance-Report
RFP #052-2026
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
Page 4 of 50
RFP #052-2026
PART I
DESCRIPTION OF PROJECT AND SERVICES REQUIRED
1.0 INTRODUCTION/DESCRIPTION OF PROJECT/SERVICES:
As required by Section 2.14 of the City Charter, the City of Springfield, Missouri and the City of Springfield, Missouri Police
Officers’ and Fire Fighters’ Retirement System are seeking proposals from qualified firms of certified public accountants to audit
their financial statements for the fiscal year ending June 30, 2026 with the option, if exercised by the City and the Pension System,
of auditing their financial statements for each of the four (4) subsequent fiscal years. The audits are to be performed in
accordance with generally accepted auditing standards and the standards set forth for financial audits by Government Auditing
Standards, issued by the Comptroller General of the United States.
The City also requires two Agreed Upon Procedures (AUP) attest engagements be performed throughout the year. One is related
to the State of Missouri Department of Natural Resources Local Government Financial Test, and one is related to a union-
negotiated benefit. The timing of the AUP deliverables will be determined by the City and the auditor at the start of each contract
year.
This proposal sets forth the minimum requirements to be met by the independent auditor in completion of the audit of the City's
financial statements for the contract period. The auditor shall provide at least the minimum services described herein, but the
services provided by the auditor shall include all services offered by the auditor in its proposal and shall not be limited by this
Scope of Work.
1.1 DESCRIPTION OF OPERATIONS OR BACKGROUND:
1.1.1 The City’s 2026 Annual Operating Budget is located at the following web site: FY26 On-Line Budget Book
1.1.2 The Annual Financial Report for the year ended June 30, 2025 is located at the following web site: 2025-ACFR
1.1.3
The Annual Financial Report and schedule of expenditures of federal awards are prepared by the City of Springfield
and usually issued during the month of December. The passenger facility charge report is also issued during the
month of December. The pension report is issued during the month of November.
1.1.4 The current Auditing Firm for the City of Springfield is RSM US, LLP who has been on contract since July 1, 2020.
The contract with RSM has no one-year renewals remaining, which is why we are asking for proposals at this time.
1.1.4.1 The City of Springfield does not have a mandatory rotation policy for audit firms; however, we do require
that the internal and external audit services be conducted by different firms.
1.1.4.2 RSM US, LLP has been the City’s auditing firm since July 1, 2016. Although we do not have a mandatory
rotation policy for audit firms, we do require a different audit team based on the years of service and
industry best practice.
1.1.4.3 Audit fees for fiscal year ended June 30, 2025 totaled $155,800 for the financial statement audit, single
audit, and passenger facility charge audit and $24,400 for the Police Officers’ and Fire Fighters’ Retirement
System audit. The most recent AUP fees totaled $5,775.
1.1.5
During the fiscal year ended June 30, 2025, the City reported a total of six major funds, consisting of three major
governmental funds and three major enterprise funds. All proposals shall be based on a minimum of six major
funds and a per unit cost for each additional major fund audited.
1.1.6
During the fiscal year ended June 30, 2025, the City reported in excess of $67.1 million in expenditures of federal
awards. The City of Springfield is still expending American Rescue Plan Act (ARPA) State and Local Fiscal Recovery
Funds from the City’s direct allocation as well as monies received through the State of Missouri. It is anticipated
that the federal award programs will include, but may not be limited to Women, Infants, and Children (WIC) Grants,
Home Investment Partnership Programs, Community Development Block Grants (CDGB), Workforce Investment
Act Grants, Environmental Protection Agency Programs, U.S. Department of Justice Grants, U.S. Department of
Health and Human Services Grants, Department of Homeland Security Grants, Airport Improvement Program
Grants, and Highway Planning and Construction Grants. All proposals shall be based on a minimum of three major
programs and a per unit cost for each additional major program audited.
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
Page 5 of 50
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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