Candy / Snack Vending Machine Services

Location:	Louisiana
Posted:	Mar 25, 2026
Due:	Apr 22, 2026
Agency:	State Government of Louisiana
Type of Government:	State & Local
Category:	35 - Service & Trade Equipment
Solicitation No:	50012-647-26
Publication URL:	To access bid details, please log in.

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INVITATION TO BID

DO NOT SHIP BASED UPON THIS BID

Bid Number: 50012-647-26

Bid Title:

Candy / Snack Vending Machine Services

Bid Schedule:

Pre-Bid Conference:

N/A

Bid Submission Deadline / Opening:

April 22, 2026 @ 2:00 PM

Return this SIGNED form to:

Louisiana Tech University

Oﬃce of Purchasing

PO Box 3157

208 Keeny Circle, RM 408

Ruston, Louisiana 71272

Bidder agrees to comply with all

conditions below and attached to this

request.

Prices are to be complete and the

FOB point is to be Louisiana Tech

University unless otherwise speciﬁed.

Bidder Information: (Bidder to provide all required information)

(Full Company Name)

(Full Street or Mailing Address)

(City)

(State)

(Zip)

(Phone)

(Email)

(Fax)

(Company Quote Number if Applicable)

PRICES MUST BE FIRM FOR AT LEAST 30 DAYS FROM BID OPENING DATE

FAILURE TO SIGN BELOW IN INK SHALL DISQUALIFY BID

Typed or Printed Name / Title

Authorized Signature

The Louisiana Tech University Oﬃce of Purchasing is seeking SEALED BIDS for the following:

Candy \ Snack Vending Machine Services

* No bid bond is required for this solicitation *

** This solicitation will result in a contractual agreement with the Awarded Vendor for the period of July 1, 2026 to June 30, 2027. This

solicitation also includes the option of two (2) additional one (1) year renewals if both parties mutually agree **

**See Attached Bid Speciﬁcations for additional details**

ALL BIDS MUST BE RETURNED TO THE LOUISIANA TECH UNIVERSITY OFFICE OF PURCHASING VIA MAIL OR IN PERSON.

The Bidder is solely responsible for ensuring that its courier service provider makes inside deliveries to our physical location. Louisiana Tech

University is not responsible for any delays caused by the bidder’s chosen means of delivery.

For questions regarding speciﬁcations, please contact the Oﬃce of Purchasing at 318-257-4205 or purchasing@latech.edu. Please ensure that

the above bid number appears on all communications.

IMPORTANT: If bidding other than requested brand and product number (or style), enclose suﬃcient literature to determine compliance with speciﬁcations. Failure to comply with this

request may eliminate your bid from consideration. Any manufacturer’s names, trade names, brand names, or catalog numbers used in the speciﬁcations are for the purpose of describing

and establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the speciﬁcations

listed for any items.

PUR2526028 Rev. 06/12/2025

The Louisiana Tech University Oﬃce of Purchasing is now accepting Sealed Bid solicitations for Candy / Snack Vending

Machine Services for the initial term of July 1, 2026 to June 30, 2027. This solicitation also includes the ability to renew

this agreement for two (2) additional (1) year periods if both parties mutually agree.

General Solicitation Provisions:

The University desires to enter into a contract with a vendor or vendors to provide chips, candy, pastries, snacks, mints,

and gum vending machines and services on University’s main campus in Ruston, Louisiana. The Awarded Vendor shall

perform the requirements of this contract by running the routes using the vendor’s personnel. In the event that the vendor

should fail to perform according to the terms of the contract, the University may, at its option, cancel the contract upon

sixty (60) days advance notice in writing. In the event that the Awarded Vendor should fail to perform according to the

terms of the contract, the University; may at its option, cause such service as necessary to be performed. The expenses

incurred thereby may be charged against the Awarded Vendor and the Performance Bond furnished by the Awarded

Vendor.

The University shall require the Awarded Vendor to obtain a Performance Bond in the amount of ﬁfteen thousand

($15,000.00) dollars. This Performance Bond shall be furnished to the University within ten (10) days of notiﬁcation of

award. The Awarded Vendor shall also be required to present the University with a valid Certiﬁcate of Insurance that is

compliant with the ‘Insurance Requirements for Contractors’ document attached to this solicitation.

The University makes no sales volume guarantees, but will evaluate bids on the expectation of gross receipts of ﬁfty-ﬁve

thousand ($55,000) dollars in candy / snack sales.

The Awarded Vendor shall supply all vending machines for the buildings listed on Exhibit B. Bidders should review the

attached Exhibit C for recent contract monthly sales data. Each bidder is responsible for reviewing the vending locations

prior to submitting a bid.

The University has the exclusive right to designate where machines are placed and the number of machines in each

location. The University will work with the Awarded Vendor to maximize proﬁtability for the Awarded Vendor and to

maximize commission to the University. A request to remove or replace unproﬁtable machines from a location must be

submitted in writing to the Oﬃce of Purchasing at Louisiana Tech University. This service is viewed as vending solution

and some machines may be unproﬁtable to ensure service to the University.

Vending machines provided should be new or like-new at the installation date. If any machines are not new, they must

be clean and like-new in appearance and in good working order. Any used machines must be approved by the University

prior to installation. All machines must be of similar design, sturdy construction, and capable of accepting nickels, dimes,

quarters, and $1 dollar bills. Each machine shall also be equipped with devices to accept debit / credit cards. All candy /

snack machines will be National or an approved equivalent.

The vending prices allowed under the ensuing contract will remain in force for the period July 1, 2026 to June 30, 2027.

Vending prices will be subject to change only upon presentation of evidence that such price changes are in accordance

with prices generally charged by vending machine operators in the surrounding area. All vending pricing changes must

have the approval of the University prior to implementation.

The University reserves the right to reject any and all bids, cancel this solicitation, and not award a contract at its sole

discretion.

PUR2526028 Rev. 06/12/2025

Compensation to the University shall be based upon the greater of the percentage of gross receipts or an annual

guaranteed minimum. The annual lump sum minimum will be calculated as 75% of the projected sales times the bid

commission rate. The percentage of gross receipts shall be after sales tax.

If at the end of contract year, the total payments made to the University for that year are less than the guaranteed annual

lump sum minimum, the diﬀerence shall be paid to the University. Therefore, it is mandatory that bids be submitted on

each provision, percentage, and guarantee.

Insurance and Indemniﬁcation:

The Awarded Vendor shall sign the attached indemniﬁcation agreement and adhere to the State of Louisiana insurance

requirements shown in Exhibit A. Appropriate Certiﬁcates of Insurance must be supplied to the University; listing Louisiana

Tech University as an insured party. The Awarded Vendor shall further supply the University with updated Certiﬁcates of

Insurance as coverages expire or insurance carriers change.

General Contract Provisions:

The Awarded Vendor shall:

1. Adequately maintain all vending equipment and conduct business in compliance with State and local laws

pertaining thereto and in conformance with general University business policies and practices.

2. Agree that the Awarded Vendor will contract for goods, services, and employment in the Awarded Vendor’s name

and will not implicate the University directly or by inference in these transactions.

3. Conspicuously post information identifying the Awarded Vendor as the owner and operator of the vending

machine. Notice shall include contact information for customers that need a refund due to malfunction of the

machine or vending out-of-date product. Notice shall indicate that the University is NOT responsible for refunds.

The Awarded Vendor shall promptly resolve complaints and provide the University with an escalation point of

contact.

4. Provide the University, upon request, access to online systems to review DEX sales per machine. The University

must be able to perform reporting per machine. Vendors shall provide with their bid, veriﬁcation from a system’s

administrator used by the Vendor of availability of a system for the University to access and audit. The University

may not exercise this option, but it must be available at no additional cost and within one (1) week of such a

request.

5. Agree that during the term of the contract, that the Awarded Vendor and all employees will conduct themselves

in a careful and prudent manner. The Awarded Vendor shall not permit the University’s facilities placed at its

disposal to be used for purposes other than the operation of vending machines.

6. Make available upon request of the University, keys to all vending machines in order that tests for accuracy of

inventories and commission can be made.

7. Be solely responsible for vending machines placed in designated locations and the products within the machine as

well as machine receipts. The University will in no way be liable for destruction or theft of the property of the

vendor through vandalism or any other cause.

PUR2526028 Rev. 06/12/2025

8. Purchase all licenses necessary for the conduct of these operations and shall pay local, State, and Federal taxes

applicable to the operation of these vending machines.

9. Keep separate and distinct records on each vending machine by item sold. Payment to the University will include

accounting that indicates the total sales for each machine operated. Records of the Awarded Vendor related to

this contract are subject to inspection by a designated representative of the University. The University reserves

the privilege of accompanying the representative of the Awarded Vendor on call to service the vending machines.

10. Agree that upon the termination of the contract, the Awarded Vendor shall remove all equipment and surrender

the premises in as good condition as when received, ordinary wear and use alone excepted.

11. Agree to allow the Louisiana Legislative Auditor the right to audit all accounts of the Awarded Vendor, which relate

to this contract.

12. Display all products in a ﬁrst-in ﬁrst-out method. Where space is available, the Awarded Vendor must use

showcase candy / snack vending machines, which oﬀer a minimum of thirty (30) or more selections. All vending

machines must be equipped with an electric non-reset meter for recording numbers of products vended. Each

machine must be equipped with a $1 bill acceptor.

13. Provide at least one (1) factory-trained service technician. This technician shall be equipped with a cell phone or

other method of communications. This technician shall also be available on-call seven days per week, at any hour

for emergencies.

14. Clearly mark each machine with a telephone number to call in the event the machine is out of product or out of

order.

15. See that the vending machines are always clean and in good working order.

16. Pay the University once per month by the 10th of each month for the preceding month commission. The Awarded

Vendor will furnish the University with a report of sales by building with detail by machine.

17. Not subcontract the servicing of one or more products without written approval of the University.

18. Service the machines daily and will ﬁll the machines to capacity. At times, such as summer camps, the Awarded

Vendor will service machines in high-volume areas twice daily and on weekends as requested by the University.

PUR2526028 Rev. 06/12/2025

The University shall:

1. Approve all products dispensed from the vending machines. This designation shall include quality, portion or size,

and price. The University shall have the exclusive right to designate machine locations and type of machine(s)

placed in each location. Requests to remove or to replace machine(s) from a location must be submitted in writing

to the Oﬃce of Purchasing.

2. Provide Normal household electrical current to the vending equipment.

Vendors shall complete all pages of this Invitation to Bid, including the printed name and signature of the person

submitting the quotation and the Certiﬁcation Statement and Bid Form. Bids received without this information shall be

deemed as non-responsive.

PUR2526028 Rev. 06/12/2025

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Description	Date Issued	Bid Open Date/Time
50012-647-26	Candy / Snack Vending Machine Services Original: 50012-647-26	03/25/2026	04/22/2026 2:00:00 PM CT

Department	++ University - Louisiana Tech University
Section	Purchasing Department
Dept Code	50012
Contact	Melissa Hughes
Address	P.O. Box 3157 408 Keeny Hall Ruston, LA 71272
Phone	318-257-4205
Fax	318-257-3772
Email	mhughes@latech.edu

Candy / Snack Vending Machine Services

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See also