Chatham County Solid Waste & Recycling Collection Center Improvements

Request for Bids
Chatham County Solid Waste & Recycling Collection Center Improvements
Purpose
The Chatham County Solid Waste & Recycling Division is requesting bids from qualified, licensed
contractors to perform site improvements at the Asbury and Cole Park collection centers. The work will
include asphalt pavement resurfacing and repair, concrete drain trough replacement, and miscellaneous
site work. All trade permits shall be obtained by the Contractor if needed.
Scope of Work
The County is seeking the services of a qualified, licensed contractor to provide site improvements at the
properties listed below:
Name Street Address
Asbury Collection Center 34 Mt. View Church Rd, Moncure, NC
Cole Park Collection Center 11632 US 15/501 N, Chapel Hill, NC
A full Scope of Work is provided in Attachment B and construction drawings are provided in Attachment
D. The County will select one firm to perform the work.
The County is asking for lump sum pricing to be submitted with the bid. All work shall commence
within the schedule and timeframe agreed upon by both parties and will be established at scope review
and time of award. It is expected that all work shall be completed within 45 days after Notice to
Proceed.
A pre-bid meeting will be held at the Asbury facility (see address above) on Thursday, April 23, 2026, at
10:00 AM EST.
Bid Instructions
A. Bids Deadline: Must be received by Chatham County no later than Wednesday, May 6, 2026,
at 2:00 PM EST. A public bid opening will take place promptly at 2:00 PM EST at the Chatham
County Solid Waste & Recycling Center, 28 County Services Road, Pittsboro, NC 27312.
B. Submission of Bids: Vendors must submit one hard copy with all attachments, including
signatory pages, which must be received by the deadline above. Each sealed envelope
containing a BID must be plainly marked on the outside as BID for SW&R Improvements and
the envelope should bear on the outside the BIDDER'S name, address, and the name of the
project for which the BID is submitted. If forwarded by mail, the sealed envelope containing
the BID must be enclosed in another envelope addressed to one of the following delivery
addresses:
* Postal Address: Michele Peluso, Chatham County Finance
P. O. Box 608, Pittsboro, NC 27312 (all postal delivery)
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* Street Address: Michele Peluso, Chatham County Finance
12 East Street, Pittsboro, NC 27312 (land delivery only)
C. Withdrawal of Bids: Proposing vendors may withdraw their bids any time before the deadline
for submission on Tuesday, May 5, 2026, at 2:00 PM EST, but the withdrawal must be
submitted in writing and signed by the proposing vendor.
D. Inquiries and Corrections: All inquiries relating to this request should be in writing and addressed
to:
Michele Peluso, Chatham County Finance Office
P.O. Box 608 or 12 East Street, Pittsboro, NC 27312
They also may be faxed to 919-542-4261 or emailed to: purchasing@chathamcountync.gov
If a proposing vendor finds discrepancies in or omissions from the specifications or should
require additional clarification of any part, a written request for interpretation shall be
submitted to the County's purchasing agent listed above. Any interpretation of or changes
made to the RFB will be made by written addendum to each proposing consultant and shall
become part of the request for any contract awarded. The County will not be responsible for
the accuracy of any other oral explanations, interpretations, or representations. All inquiries
must be submitted by 12:00 PM EST on Tuesday, April 28, 2026. It shall be the responsibility
of each proposing organization or individual to verify that every addendum has been received
prior to submitting bids.
E. Vendor Certification: The submission of bids shall be deemed a representation and
certification that the proposing vendor:
* Has carefully read and fully understands the information provided by Chatham County in
this RFB;
* Is financially solvent and has the capability to successfully undertake and complete the
responsibilities and obligations of the bids submitted;
* Represents that all of the information contained in the submitted bids is true and correct;
* Did not in any way collude or conspire with any other parties, directly or indirectly, in
regard to the amount, terms or conditions of this bid;
* Acknowledges that Chatham County has the right to make any inquiry it deems
appropriate to substantiate or supplement information provided by proposing vendors
and hereby grants Chatham County permission to make these inquiries; and
* Acknowledges that bids cannot be modified after submission for any reason.
F. Format & Deadline of Bids: Late bids will not be accepted under any circumstance and will not
be opened or reviewed. We will not accept bids by fax or any method other than is outlined
under item B of Bids Instructions. The sender must allow ample delivery time for the selected
shipment or transmission methods.
G. Bid Bond: The County formal limit of $300,000 requires the 5% Bid Bond, which must be
included with the bid submittal in a separate envelope for any bid in the formal range only.
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H. Definition and Context: Unless otherwise specified in this document, all words shall have a
common meaning unless the context in which they are used clearly requires a different meaning.
Words in the singular number include the plural, and in the plural include the singular.
RFB Schedule
* A pre-bid meeting will be held at the Asbury Collection Center on Thursday, April 23, 2026, at
10:00 AM.
* The deadline for submitting questions in writing (mail or email) is 12:00 PM EST on Tuesday,
April 28, 2026.
* The deadline for receipt of bids by the county is 2:00 PM EST on Wednesday, May 6, 2026.
* We expect to have the contract executed and work to begin by July 1, 2026.
Insurance and Legal Requirements
Chatham County requires selected contractors and any subcontractors to obtain and maintain at their
own expense, all insurance required by state and federal law. If requested, the selected organization
agrees to provide Chatham County with evidence of required policies, certificates, and/or endorsements
upon the award of the contract. As a minimum, contractors and subcontractors are required to have the
following coverages related to any contract work for Chatham County:
* Worker's Compensation - The contractor shall provide and maintain Worker's Compensation
Insurance as required by the laws of North Carolina, as well as employer's liability coverage with
minimum limits of $500,000, covering all of Contractor's employees who are engaged in any work under
the contract. If any work is sublet, the Contractor shall require the subcontractor to provide the same
coverage for any of his employees engaged in any work under the contract. (Non-applicable-individual.)
* Commercial General Liability - General Liability Coverage on a Comprehensive Broad Form on an
occurrence basis in the minimum amount of $100,000 bodily injury per person, $500,000 bodily injury
per occurrence, $100,000 property damage, and 1,000,000 in errors and omissions and negligent
performance. (Defense cost shall be in excess of the limit of liability.)
* Automobile - Automobile Liability Insurance, to include liability coverage, covering all owned,
hired, and non-owned vehicles used in performance of the contract. The minimum combined single limit
shall be $250,000.00 bodily injury and $100,000 property damage.
The County shall be named as an additional insured on both the professional liability and comprehensive
general liability coverage. Contractor shall furnish copies of all such policies and all renewals, terminations,
and alterations to the County on a current basis.
Bid Bond or Bid Deposit
Any bid which meets the Chatham County Formal Range of $300,000 or more, must be accompanied by
a Bid Bond at the time of submission, executed by a corporate surety licensed under the laws of North
Carolina to execute such bonds, conditioned that the surety will, upon demand forthwith make payment
to the Owner if the bidder fails to execute the Contract. The Bid Bond shall be in a separate envelope
labled as such. The Bid Bond shall be in the amount of five (5%) percent of the total bid plus all the
alternates. The Bid Bond shall be valid for a minimum of sixty (60) calendar days. In lieu of a Bid Bond, a
deposit equal to five (5%) percent of the total bid plus all of the alternates in the form of a Cashier's
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Check or Certified Check on some bank or trust company insured by the Federal Deposit Insurance
Corporation and payable to County of Chatham. The purpose of the Bid Deposit or Bid Bond is to ensure
that the bidder will enter into a Contract with the Owner with the terms stipulated in the Bid Proposal
and the bidder guarantees that a Performance, Labor & Material Bond will be executed, which is
required for bids in the Chatham County Formal Range. If the Contractor fails to execute a Contract, the
Bid Bond or Bid Deposit shall be seized.
Chatham County Outreach Plan for MWBE
Chatham County has a current verifiable goal of 15 percent for minority participation for
building construction or repair projects. Additional information can be found in Attachment E.
E-Verify
Effective September 4, 2013, North Carolina local government units are prohibited from entering into
certain contracts unless the contractor and the contractor's subcontractors, if any, comply with the
requirements of N.C. Gen. Stats. 64-26(a). Prior to providing any services hereunder, Contractor and
Contractor's subcontractors, if any, are subject to the provisions of N.C. Gen. Stats. 64-26(a).
Contractor agrees to fully comply with such statute and require Contractor's subcontractors, if any, to
fully comply with such statute.
Iran Divestment Act
Effective October 1, 2015, North Carolina local government units are prohibited from entering into
certain contracts unless the contractor and the contractor's subcontractors, if any, comply with the
requirements of 143C-6A-5. Contractor agrees to fully comply with such statute and require
Contractors subcontractors, if any, to fully comply with such statute.
Requirement To Recycle Certain Electronic Equipment
If applicable, Contractor's failure to properly recycle any electronic equipment as specified in Article 9,
Chapter 130A of the North Caroline General Statute or failure to comply with any statutory requirement
within the formal bid request, as provided in the bid packet, incorporated herein by reference, shall be
grounds for immediate termination of this Agreement.
Divestment from Companies That Boycott Israel
Contractor certifies that (a) it is not identified on the Israel Boycott List or any other list created by the
NC State Treasurer pursuant to NC G.S. 147-86.80 et al, and (b) it will not take any action causing it to
appear on any such list during the term of the Contract Agreement.
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County Conditions
* All proposing firms or individuals shall comply with all conditions, requirements, and
specifications contained herein, with any departure constituting sufficient cause for rejection of
the bids. However, Chatham County reserves the right to change the conditions, requirements,
and specifications as it deems necessary.
* The bids must be signed by a duly authorized official of the proposing organization or individual
submitting the bids.
* No bids will be accepted from any person or organization that is in arrears for any obligation to
Chatham County, or that otherwise may be deemed irresponsible or unresponsive by county
staff, the Chatham County Board of Commissioners, or the Chatham County Economic
Development Corporation.
* Chatham County is not obligated to enter into any contract as a result of the RFB.
* All prices quoted must be firm for a period of 90 (ninety) days following the bid deadline.
* Chatham County reserves the right to reject any and all bids or any part thereof and to select
the most responsive bid that is deemed in the best interest of Chatham County.
* Chatham County may approve or disapprove the use of specific proposed subcontractors in any
bids.
* Chatham County reserves the right to enter into an agreement with another proposing vendor
in the event that the originally selected vendor fails to execute a contract with the County or
defaults on their contract.
* All bids shall be prepared in a comprehensive manner as to content, but we do not require
specific types of binders or promotional material for submissions. Promotional material will not
be considered part of the bids and will not affect the evaluation of bids.
* Chatham County reserves the right to negotiate with any, none, or all of the proposing vendors.
* All costs, including travel and expenses, incurred in the preparation of this bids will be borne
solely by the proposing company.
* The County will not return bids materials to those submitting bids.
* No agreements with any selected vendor shall be binding until a contract is approved, signed,
and executed by the authorized County Official and authorized representatives of the vendor.
* Chatham County will follow all applicable local, state, and federal procurement requirements
when expending federal funds and require all contractors to comply in full.
* Details of all terms and conditions for purchase orders and contracts can be found at
https://www.chathamcountync.gov/government/departments-programs-a-
h/finance/forms.
Chatham County is an Equal Opportunity Employer and does not discriminate on the
basis of sex, marital status, race, color, creed, national origin, sexual orientation,
gender identity, age or disability.
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Attachment A:
Digital form is located on our website -
https://www.chathamcountync.gov/government/departments-programs-a-h/finance/forms
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Attachment B:
Scope of Work and Pricing
Scope of Work:
The Scope of Work expected at each location is provided below and detailed in the drawings provided in
Attachment C.
Asbury Collection Center:
* Perform full-depth pavement repair at locations to be determined in the field to repair dips,
breaks or holes in the existing pavement. The existing pavement specification was 8"
compacted ABC base with 2" I-2 pavement. Saw-cut and remove asphalt from full depth repair
areas and prepare base layer of ABC to ensure at least 8" of compacted stone. Install 2" I-2 or
equivalent on prepared base layer. Full depth repair shall match grade with existing pavement.
* Mill existing pavement at edges of all new and existing concrete pads and pavement to allow
proper tie-in of new asphalt.
* Apply tar and gravel layer over entire asphalt area to limits shown prior to overlay.
* Overlay entire asphalt area to limits shown with 1.5" 9.5B overlay. Where pavement overlay
meets existing concrete slabs or ramps, the pavement overlay grade shall match the existing
concrete grade. Any full-depth repairs done outside of overlay limits will not be overlaid.
* In the central island near the waste compactor, remove soil, fines and existing gravel to allow for
installation of 4" of #57 stone over filter fabric. Finish grade of stone shall match the grade of
the overlay pavement.
* In areas shown on the drawing in the central island, remove existing material to allow
installation of 4" of white marble stone over a geotextile layer, Mirafi 140N, or equivalent.
Finish grade of stone shall match the grade of the overlay pavement.
* Install eight (8) Blue Junipers, one gallon size, around the perimeter of the white marble stone
area. The geotextile should be cut where the plants are installed to be planted in the soil.
* Install metal edging around the perimeter of the central island, between the pavement and
newly installed stone. Install a metal divider between the #57 stone and white marble stone.
* Grade soil at the edge of pavement to facilitate drainage off-site, as needed. Seed and straw
any disturbed areas.
* Maintain control of erosion and sediment to prevent sediment from leaving site.
* Remove from site and properly dispose of milled or removed asphalt, concrete, aggregate, soil
or other construction generated debris.
Cole Park Collection Center
* Remove and replace existing concrete trough and drain grate located at the junction between
the trash compactor and its receiving bin. Saw cut the full width of the existing concrete pad
around the existing drain trough approximately 12" on either side of the drain. Care must be
taken when cutting the concrete close to the existing compactor's base to maintain the integrity
of the concrete into which the base retaining bolts are attached.
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* The frame and grate shall be East Jordan Iron Works heavy duty trench grate and frame, Product
Number 47381261, or approved equal.
* Install #5 rebar dowels at 12" on center to tie the new concrete the existing slabs. Extend
dowels at least 4" into existing slab and secure with concrete epoxy. Dowels shall be installed to
tie into the middle of the depth of the newly poured slab. Where the new slab meets the old
slab, use expansion joint material and concrete epoxy to seal the joint. Areas of the existing slab
that are damaged should be cleaned and sealed with concrete epoxy to prevent water intrusion
and further surface layer spalling.
* Pour new 6" concrete slab with 6x6-W2.9xW2.9 welded wire fabric reinforcement placed 3"
from the bottom of slab. Concrete shall be high early strength and rated 5000 psi. There shall
be 10" compacted ABC under the 6" concrete slab. Verify in the field that the existing ABC layer
is of specified depth.
* The 6" drain trough shall be formed into the newly poured concrete. The frame for the heavy
duty grate shall be set into the edges of the newly formed trough.
* Verify the integrity of the existing Schedule 40 4" PVC trough drainpipe after the existing drain
trough concrete has been removed. Repair any damage to the drainpipe prior to pouring the
new concrete. Replace the existing drain cap with a new drain cap suitable for corrosive
environments. The drain cap shall be set so the top of the cap is flush with the bottom of the
newly poured concrete trough.
General Notes:
1. The Asbury Collection Center is closed on Wednesday. It is expected that work which requires
the center to be closed, such as overlay paving, will be scheduled on Wednesdays. Other work
will have to be staged so it can safely take place while the center is open.
2. Contractor is responsible for ensuring the new asphalt and other site work does not interfere
with site drainage. New work shall not create ponding of water on site.
3. The square yard estimate of the full depth repairs is 100 square yards and will be used as the
basis for the bid. The actual amount of full depth repair will be field determined and mutually
agreed upon by the contractor and the County before the work is completed. The final
contract amount will be adjusted by using the square yard price for full depth repair provided in
the bid.
4. Removed asphalt and other inert construction debris may be brought to the Chatham County
Solid Waste main facility located at 28 County Services Rd, Pittsboro, NC. There will be no
charge to the contractor for inert debris brought to the Chatham County Solid Waste main
facility as part of this project. All other construction debris must be disposed of at an approved
construction and demolition (C&D) facility. Disposal costs are the responsibility of the
contractor.
5. The County will negotiate final Scope of Work with the selected contractor.
6. Documentation of the specifications for the concrete and asphalt used will be a required part of
the closeout documents.
7. There shall be a one-year replacement warranty on the living plants. This will begin on the date
of substantial completion.
8. All work performed shall have a one-year warranty for labor and materials that begins on the
date of substantial completion.
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9. Contractor shall notify Chatham County 24 hours in advance of checking the condition of the
existing aggregate base so the County can determine whether additional base course is needed.
https://www.chathamcountync.gov/government/bid-proposal-opportunities
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Attachment C
Request for Bids:
Chatham County-Asbury and Cole Park Collection Center Site Work
Bid Form
BIDDER acknowledges receipt of the following ADDENDUM:
______________________________________________________________________________
______________________________________________________________________________
BID SCHEDULE
BIDDER agrees to perform all the work described in the BID DOCUMENTS -Scope of Work and drawings -
for the following Lump Sum prices for each Center:
Asbury Collection Center: $ ______
Cole Park Collection Center: $_______________________________
Total: $_______________________________
Provide the cost for providing and installing one ton of ABC stone $ __ /ton
Provide the unit cost for full depth pavement repair $ __ /sy
Add Alternate 1: Overlay Asbury Collection Center Driveway $________________________
NOTE: BIDS shall include sales tax and all other applicable taxes and fees.
Respectfully submitted:
______________________________________ _______________________________________
Signature Address
______________________________________ _______________________________________
Title Date
______________________________________
Contractor's GC License
SEAL - (if BID is by a coporation)
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