Chatham County Solid Waste & Recycling Collection Center Improvements

Location:	North Carolina
Posted:	Apr 20, 2026
Due:	May 6, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	454-RFB-05062026
Publication URL:	To access bid details, please log in.

Solicitation Number:	454-RFB-05062026
Project Title:	Chatham County Solid Waste & Recycling Collection Center Improvements
Description:	The Chatham County Solid Waste & Recycling Division is requesting bids from qualified, licensed contractors to perform site improvements at the Asbury and Cole Park collection centers. The work will include asphalt pavement resurfacing and repair, concrete drain trough replacement, and miscellaneous site work. All trade permits shall be obtained by the Contractor if needed.
Opening Date:	5/6/2026 2:00 PM
Posted Date:	4/20/2026
Status:	Open
Department:	COUNTY OF CHATHAM


Solicitation Number * 454-RFB-05062026	Department COUNTY OF CHATHAM	Status Reason Open
Opening Date 2026-05-06T14:00:00.0000000	Posted Date * 2026-04-20T14:50:20.0000000Z	Primary Commodity Code Construction Services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Michele Peluso
Description The Chatham County Solid Waste & Recycling Division is requesting bids from qualified, licensed contractors to perform site improvements at the Asbury and Cole Park collection centers. The work will include asphalt pavement resurfacing and repair, concrete drain trough replacement, and miscellaneous site work. All trade permits shall be obtained by the Contractor if needed.

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Request for Bids

Chatham County Solid Waste & Recycling Collection Center Improvements

Purpose

The Chatham County Solid Waste & Recycling Division is requesting bids from qualified, licensed

contractors to perform site improvements at the Asbury and Cole Park collection centers. The work will

include asphalt pavement resurfacing and repair, concrete drain trough replacement, and miscellaneous

site work. All trade permits shall be obtained by the Contractor if needed.

Scope of Work

The County is seeking the services of a qualified, licensed contractor to provide site improvements at the

properties listed below:

Name

Asbury Collection Center

Cole Park Collection Center

Street Address

34 Mt. View Church Rd, Moncure, NC

11632 US 15/501 N, Chapel Hill, NC

A full Scope of Work is provided in Attachment B and construction drawings are provided in Attachment

D. The County will select one firm to perform the work.

The County is asking for lump sum pricing to be submitted with the bid. All work shall commence

within the schedule and timeframe agreed upon by both parties and will be established at scope review

and time of award. It is expected that all work shall be completed within 45 days after Notice to

Proceed.

A pre-bid meeting will be held at the Asbury facility (see address above) on Thursday, April 23, 2026, at

10:00 AM EST.

Bid Instructions

A. Bids Deadline: Must be received by Chatham County no later than Wednesday, May 6, 2026,

at 2:00 PM EST. A public bid opening will take place promptly at 2:00 PM EST at the Chatham

County Solid Waste & Recycling Center, 28 County Services Road, Pittsboro, NC 27312.

B. Submission of Bids: Vendors must submit one hard copy with all attachments, including

signatory pages, which must be received by the deadline above. Each sealed envelope

containing a BID must be plainly marked on the outside as BID for SW&R Improvements and

the envelope should bear on the outside the BIDDER'S name, address, and the name of the

project for which the BID is submitted. If forwarded by mail, the sealed envelope containing

the BID must be enclosed in another envelope addressed to one of the following delivery

addresses:

• Postal Address: Michele Peluso, Chatham County Finance

P. O. Box 608, Pittsboro, NC 27312 (all postal delivery)

• Street Address: Michele Peluso, Chatham County Finance

12 East Street, Pittsboro, NC 27312 (land delivery only)

C. Withdrawal of Bids: Proposing vendors may withdraw their bids any time before the deadline

for submission on Tuesday, May 5, 2026, at 2:00 PM EST, but the withdrawal must be

submitted in writing and signed by the proposing vendor.

D. Inquiries and Corrections: All inquiries relating to this request should be in writing and addressed

to:

Michele Peluso, Chatham County Finance Office

P.O. Box 608 or 12 East Street, Pittsboro, NC 27312

They also may be faxed to 919-542-4261 or emailed to: purchasing@chathamcountync.gov

If a proposing vendor finds discrepancies in or omissions from the specifications or should

require additional clarification of any part, a written request for interpretation shall be

submitted to the County’s purchasing agent listed above. Any interpretation of or changes

made to the RFB will be made by written addendum to each proposing consultant and shall

become part of the request for any contract awarded. The County will not be responsible for

the accuracy of any other oral explanations, interpretations, or representations. All inquiries

must be submitted by 12:00 PM EST on Tuesday, April 28, 2026. It shall be the responsibility

of each proposing organization or individual to verify that every addendum has been received

prior to submitting bids.

E. Vendor Certification: The submission of bids shall be deemed a representation and

certification that the proposing vendor:

• Has carefully read and fully understands the information provided by Chatham County in

this RFB;

• Is financially solvent and has the capability to successfully undertake and complete the

responsibilities and obligations of the bids submitted;

• Represents that all of the information contained in the submitted bids is true and correct;

• Did not in any way collude or conspire with any other parties, directly or indirectly, in

regard to the amount, terms or conditions of this bid;

• Acknowledges that Chatham County has the right to make any inquiry it deems

appropriate to substantiate or supplement information provided by proposing vendors

and hereby grants Chatham County permission to make these inquiries; and

• Acknowledges that bids cannot be modified after submission for any reason.

F. Format & Deadline of Bids: Late bids will not be accepted under any circumstance and will not

be opened or reviewed. We will not accept bids by fax or any method other than is outlined

under item B of Bids Instructions. The sender must allow ample delivery time for the selected

shipment or transmission methods.

G. Bid Bond: The County formal limit of $300,000 requires the 5% Bid Bond, which must be

included with the bid submittal in a separate envelope for any bid in the formal range only.

H. Definition and Context: Unless otherwise specified in this document, all words shall have a

common meaning unless the context in which they are used clearly requires a different meaning.

Words in the singular number include the plural, and in the plural include the singular.

RFB Schedule

• A pre-bid meeting will be held at the Asbury Collection Center on Thursday, April 23, 2026, at

10:00 AM.

• The deadline for submitting questions in writing (mail or email) is 12:00 PM EST on Tuesday,

April 28, 2026.

• The deadline for receipt of bids by the county is 2:00 PM EST on Wednesday, May 6, 2026.

• We expect to have the contract executed and work to begin by July 1, 2026.

Insurance and Legal Requirements

Chatham County requires selected contractors and any subcontractors to obtain and maintain at their

own expense, all insurance required by state and federal law. If requested, the selected organization

agrees to provide Chatham County with evidence of required policies, certificates, and/or endorsements

upon the award of the contract. As a minimum, contractors and subcontractors are required to have the

following coverages related to any contract work for Chatham County:

• Worker’s Compensation - The contractor shall provide and maintain Worker’s Compensation

Insurance as required by the laws of North Carolina, as well as employer’s liability coverage with

minimum limits of $500,000, covering all of Contractor’s employees who are engaged in any work under

the contract. If any work is sublet, the Contractor shall require the subcontractor to provide the same

coverage for any of his employees engaged in any work under the contract. (Non-applicable-individual.)

• Commercial General Liability - General Liability Coverage on a Comprehensive Broad Form on an

occurrence basis in the minimum amount of $100,000 bodily injury per person, $500,000 bodily injury

per occurrence, $100,000 property damage, and 1,000,000 in errors and omissions and negligent

performance. (Defense cost shall be in excess of the limit of liability.)

• Automobile - Automobile Liability Insurance, to include liability coverage, covering all owned,

hired, and non-owned vehicles used in performance of the contract. The minimum combined single limit

shall be $250,000.00 bodily injury and $100,000 property damage.

The County shall be named as an additional insured on both the professional liability and comprehensive

general liability coverage. Contractor shall furnish copies of all such policies and all renewals, terminations,

and alterations to the County on a current basis.

Bid Bond or Bid Deposit

Any bid which meets the Chatham County Formal Range of $300,000 or more, must be accompanied by

a Bid Bond at the time of submission, executed by a corporate surety licensed under the laws of North

Carolina to execute such bonds, conditioned that the surety will, upon demand forthwith make payment

to the Owner if the bidder fails to execute the Contract. The Bid Bond shall be in a separate envelope

labled as such. The Bid Bond shall be in the amount of five (5%) percent of the total bid plus all the

alternates. The Bid Bond shall be valid for a minimum of sixty (60) calendar days. In lieu of a Bid Bond, a

deposit equal to five (5%) percent of the total bid plus all of the alternates in the form of a Cashier’s

Check or Certified Check on some bank or trust company insured by the Federal Deposit Insurance

Corporation and payable to County of Chatham. The purpose of the Bid Deposit or Bid Bond is to ensure

that the bidder will enter into a Contract with the Owner with the terms stipulated in the Bid Proposal

and the bidder guarantees that a Performance, Labor & Material Bond will be executed, which is

required for bids in the Chatham County Formal Range. If the Contractor fails to execute a Contract, the

Bid Bond or Bid Deposit shall be seized.

Chatham County Outreach Plan for MWBE

Chatham County has a current verifiable goal of 15 percent for minority participation for

building construction or repair projects. Additional information can be found in Attachment E.

E-Verify

Effective September 4, 2013, North Carolina local government units are prohibited from entering into

certain contracts unless the contractor and the contractor’s subcontractors, if any, comply with the

requirements of N.C. Gen. Stats. §64-26(a). Prior to providing any services hereunder, Contractor and

Contractor’s subcontractors, if any, are subject to the provisions of N.C. Gen. Stats. §64-26(a).

Contractor agrees to fully comply with such statute and require Contractor’s subcontractors, if any, to

fully comply with such statute.

Iran Divestment Act

Effective October 1, 2015, North Carolina local government units are prohibited from entering into

certain contracts unless the contractor and the contractor’s subcontractors, if any, comply with the

requirements of §143C-6A-5. Contractor agrees to fully comply with such statute and require

Contractors subcontractors, if any, to fully comply with such statute.

Requirement To Recycle Certain Electronic Equipment

If applicable, Contractor’s failure to properly recycle any electronic equipment as specified in Article 9,

Chapter 130A of the North Caroline General Statute or failure to comply with any statutory requirement

within the formal bid request, as provided in the bid packet, incorporated herein by reference, shall be

grounds for immediate termination of this Agreement.

Divestment from Companies That Boycott Israel

Contractor certifies that (a) it is not identified on the Israel Boycott List or any other list created by the

NC State Treasurer pursuant to NC G.S. 147-86.80 et al, and (b) it will not take any action causing it to

appear on any such list during the term of the Contract Agreement.

County Conditions

• All proposing firms or individuals shall comply with all conditions, requirements, and

specifications contained herein, with any departure constituting sufficient cause for rejection of

the bids. However, Chatham County reserves the right to change the conditions, requirements,

and specifications as it deems necessary.

• The bids must be signed by a duly authorized official of the proposing organization or individual

submitting the bids.

• No bids will be accepted from any person or organization that is in arrears for any obligation to

Chatham County, or that otherwise may be deemed irresponsible or unresponsive by county

staff, the Chatham County Board of Commissioners, or the Chatham County Economic

Development Corporation.

• Chatham County is not obligated to enter into any contract as a result of the RFB.

• All prices quoted must be firm for a period of 90 (ninety) days following the bid deadline.

• Chatham County reserves the right to reject any and all bids or any part thereof and to select

the most responsive bid that is deemed in the best interest of Chatham County.

• Chatham County may approve or disapprove the use of specific proposed subcontractors in any

bids.

• Chatham County reserves the right to enter into an agreement with another proposing vendor

in the event that the originally selected vendor fails to execute a contract with the County or

defaults on their contract.

• All bids shall be prepared in a comprehensive manner as to content, but we do not require

specific types of binders or promotional material for submissions. Promotional material will not

be considered part of the bids and will not affect the evaluation of bids.

• Chatham County reserves the right to negotiate with any, none, or all of the proposing vendors.

• All costs, including travel and expenses, incurred in the preparation of this bids will be borne

solely by the proposing company.

• The County will not return bids materials to those submitting bids.

• No agreements with any selected vendor shall be binding until a contract is approved, signed,

and executed by the authorized County Official and authorized representatives of the vendor.

• Chatham County will follow all applicable local, state, and federal procurement requirements

when expending federal funds and require all contractors to comply in full.

• Details of all terms and conditions for purchase orders and contracts can be found at

https://www.chathamcountync.gov/government/departments-programs-a-

h/finance/forms.

Chatham County is an Equal Opportunity Employer and does not discriminate on the

basis of sex, marital status, race, color, creed, national origin, sexual orientation,

gender identity, age or disability.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Chatham County Solid Waste & Recycling Collection Center Improvements

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